This document summarizes a workplace performance presentation given by Jason W. Womack. It begins by welcoming participants and introducing the presenter. The presentation focuses on enhancing productivity and performance practices. Participants are encouraged to ask questions throughout. The presentation covers maximizing focus and workflow, brainstorming productivity tools and habits, and establishing a philosophy and fundamentals of productivity including managing time, attention, intention and energy. Real-life examples are provided and participants are engaged through prompts and exercises in their workbook.

1. “Your Best Just Got
Better”
Enhanced Productivity &
Performance Practices
A Workplace Performance Presentation by
Jason W. Womack, MEd, MA

2. Welcome!
Mastering Workplace Productivity Seminars
presented by: Jason W. Womack, MEd, MA
Jason@WomackCompany.com
US 805 640 6401
UK 020 8144 7000
www.WomackCompany.com
2

5. Please engage!
I'd love to hear from you...
Text message:
805-798-1362
Email:
Jason@WomackCompany.com

7. This seminar = a day to
think about HOW you work
and WHY you do what you
do...
...Please ask questions as
we go along.

8. Maximize your focus &
facilitate your workflow.
page 1 of the workbook
8

9. Please underline 3 words (just 3)
that relate to your
focus on productivity.

10. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

11. NOUN VERB

12. NOUN VERB
design action
vision task
process delegation

13. NOUN VERB
design action
vision task
process delegation

15. •Page 2

17. Please collect as many questions
as possible. I will address them all
either during the presentation or
via our blog after our seminar...
Email questions to:
Jason@WomackCompany.com
text to: 805-798-1362

18. 805-798-1362
For each and
every question I
receive about
today’s seminar, I
loan $1 to an
entrepreneur at
www.Kiva.org
(record is $37.00!)

20. success
~ the accomplishment of a purpose
~ the outcome of an undertaking
ORIGIN: Latin successus
(verb succedere ‘come close after’)

22. • Please fill out the “self-
assessment” on page 3 of
the workbook...

23. The Defining Moment

24. The Defining Moment
•Page 4

25. The Defining Moment

26. The Defining Moment
•What does the word
“Productivity” mean to you?

28. • productivity: the state or quality
of producing something

29. • productivity: the state or quality
of producing something
• produce: cause (a particular
result or situation) to happen or
come into existence

30. • productivity: the state or quality
of producing something
• produce: cause (a particular
result or situation) to happen or
come into existence
• happen: take place; occur

33. 4 Areas to Focus on
relative to Productivity

36. Assess

37. experiment
Assess

38. Define
experiment
Assess

39. Identify
Define
experiment
Assess

40. Perspective

41. Perspective
changes
everything

42. Please Open to Page # 5
27

43. Brain
Storm

44. “Besides this seminar...”
Please write something on each line.
Simply write down what you think about.
Spelling does NOT count
No one will see this but you
Go for quantity...leave prioritization and
significance behind
Please write as many as possible!
29

46. Fill in each blank line with something
that you can bring to mind...

47. 4 Limited Resources We Manage
31

48. 4 Limited Resources We Manage
Time
31

49. 4 Limited Resources We Manage
Time
Energy
31

50. 4 Limited Resources We Manage
Time
Energy
Focus
31

51. 4 Limited Resources We Manage
Time
Energy
Focus
Tools/Systems
31

52. How it works...
Tools/Systems
Focus
Energy
Time
32

53. Tools/Systems
Focus
Energy
Time
33

54. Tools/Systems
Focus
Energy
Time
33

55. 34

57. •Page 6

59. Practic

60. Practic
makes

61. Practic
makes
habit

62. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

64. What do you spend Time,
Energy and Focus doing
by mid-morning each day?
(Start with the obvious/easy ones!)

66. What tools/systems could
you use to get your work
done during the work-
day?
(Start with the obvious/easy ones!)

67. What could you do
“about” once a month to
rejuvenate, revitalize &
reengage?

70. What can you DELETE?

72. What can you DELEGATE?

74. What Tools/Systems/Gear can you:
Use more?

75. What Tools/Systems/Gear can you:
Use less?

77. Could
practicing
something
new build a
new habit?

78. If it could,
what habits would
you practice?

79. The Fundamentals of Productivity
50

80. The Fundamentals of Productivity
Attention
What I did...
50

81. The Fundamentals of Productivity
Attention
What I did...
Intention
What I said/promised I’d do...
50

82. The Fundamentals of Productivity
Attention
What I did...
Intention
What I said/promised I’d do...
Energy
What I had/have the mental/physical capacity to do...
50

83. Our Philosophy of Productivity
Be, work and live at
your 100%
51

85. Make a list using this prompt:
53

86. Make a list using this prompt:
I know I am at my best...
53

87. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
53

88. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
53

89. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
53

90. Make a list using this prompt:
I know I am at my best...
...when I eat breakfast.
...when I prepare a day or two ahead of time.
...when I get to finish something each day.
I know I’m at my best when...
53

91. Beginning with a “Philosophy of Productivity”
In order to work, be, perform and live at your 100% ... what will you have to have done?
I am at my best when ...
_____________________________________________________________________
7
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

92. I am at my best when ...
page 7

93. To effectively manage your
self and your time...
56

94. To effectively manage your
self and your time...
Primary focus...
Thinking Process/Methodology
56

95. To effectively manage your
self and your time...
Primary focus...
Thinking Process/Methodology
...and then figure out the:
System/Tool/Technology
56

96. 57

97. Set up your
Daily Dashboard...
and look at it several times
each day.
Just updated:
www.LotusNotesDashboard.com
57

99. E mail To Dos
Calendar
59

100. 60

101. 61

102. 62

103. 63

104. 64

105. 64

106. 65

107. 65

108. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
65

109. 66

110. 66

111. CONTROL + M =
A New E-mail Message
(While you’re reviewing your calendar!)
66

112. Digital Systems to set up a dashboard include:
Lotus Notes
Palm Desktop
gMail
Microsoft Outlook
Microsoft Entourage
etc
67

113. 68

114. Please visit:
www.LotusNotesDashboard.com
For more ideas on improving daily
productivity using Lotus Notes
68

115. 69

116. Maximize interruptions: maintain,
and review, agendas for people
you meet or speak with regularly
69

117. 70

118. Remember, all of these tips are
method first, technology second...
70

119. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
70

120. Agendas: A tool to maximize interruptions
Names Upcoming topics of discussion
Questions/Comments/Clarifications/Requests (1-12 weeks out...)
+
+
_______________ +
+
+
+
_______________ +
+
+
+
_______________ +
+
+
+
_______________ +
+

121. 72

122. Please write one person’s name...
72

123. 73

124. Please write one person’s name...
73

125. Please write one person’s name...
Now, fill in the next three names...
Then, capture at least 4 items to discuss
the next time you see each person...
73

126. 74

127. 74

128. 75

129. 75

130. 76

131. 76

132. 77

133. 77

134. 78

135. Page 12 ...
78

137. 80

138. Use email TEMPLATES to answer
frequently asked questions or
provide the same information to a
different group or person.
80

139. 81

140. Have you ever opened a
“Word” document, or
found an E-mail in your
Sent Items to forward a
standard response or
information you already
had?
81

141. 82

142. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
82

143. Please write just one topic/
question you know you type
repeatedly to anyone via e-mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...
82

144. Do you have a
signature with
just your contact
information?
83

145. Do you have a
signature with
just your contact
information?
83

146. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
84

147. This one “stationary” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26 minutes!
84

148. 85

149. 86

150. Move E-mails out
of your inbox
(Move them to
To Dos,or Calendar)
86

151. 87

152. 87

153. 88

154. 88

155. 1. View the Daily Dashboard (paper or digital)
2. Create Templates for frequent responses
3. Use agendas
4. Move E-mails out of the inbox
89

156. 90

157. Amend E-mail subject lines
(coming AND going...)
90

158. 91

159. 91

160. Control+E
Allows you to EDIT the subject line...
92

161. Control+E
Allows you to EDIT the subject line...
92

162. Control+E
Allows you to EDIT the subject line...
92

163. 93

164. 93

165. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

166. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

167. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

168. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

169. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

170. On Tuesday, Sept. 9th, 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
94

171. Prioritization:
95

172. Prioritization:
95

173. E
F
F
O
R
T
PAYO F F

175. 3 Kinds of Work
98

176. 3 Kinds of Work
Work we have to think about
98

177. 3 Kinds of Work
Work we have to think about
Work to manage over time
98

178. 3 Kinds of Work
Work we have to think about
Work to manage over time
Work to do sooner than later
98

180. 2 Questions to Ask About Work
100

181. 2 Questions to Ask About Work*
*My definition of Work found at: www.WomackBlog.com
101

182. 2 Questions to Ask About Work*
What will this look like when I am done
*My definition of Work found at: www.WomackBlog.com
101

183. 2 Questions to Ask About Work*
What will this look like when I am done
What do I need to do next to get started?
*My definition of Work found at: www.WomackBlog.com
101

185. What will this look like when I am
done?
103

186. Work to Manage
Answer the question:
When am I finished on this?
104

187. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
104

188. What do I need to do next?
105

189. Work to Do
Answer the question:
Where do I start on this?
106

190. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
106

191. 107

192. Debrief Results
Each project...
Each event...

193. Debrief Results
Each project...
Each event...
Each week...

194. Debrief Results
Each project...
Each event...
Each week...

195. 3 Great questions for
the weekly debrief
Where am I?
Where did I say I would be by now?
What can I do next to continue the momentum?

196. Next Steps
Please identify 2 actions you are planning
to take this week as a result of attending this seminar.

197. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet
jason@womackcompany.com

198. Our specialty...the “-ologies”
What makes for a “productive” day?
112

199. Psychology:
What happens when you’re
thinking about working?
113

200. 114

201. Technology:
Wasn’t “gear” supposed to
make life and work easier???
115

202. 116

203. Sociology:
What happens when you sit
down with other people and
try to get things done?
117

204. 118

205. Physiology:
How can our bodies keep up
with the pace and speed of
our areas of focus/interest?
119

206. 120

207. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
jason@womackcompany.com