Jason Womack - Your Best Just Got Better: A Workshop on Mastering Workplace Performance

Mastering Workplace
Performance
PRESENTED BY:
JASON W. WOMACK, MED, MA
JASON@WOMACKCOMPANY.COM
MOBILE # 805-798-1362

Mastering Workplace Performance
Attend this course to change the way you work.
Before we start or after we finish please listen to a
free Recorded Message – an overview of the
course here:
(562) 319-4102 x 129

Jason W. Womack, MEd, MA
+ Author of 4 Books
◦ “Your Best Just Got Better”
◦ “ Get Momentum”
◦ “Microsoft Outlook: I Didn’t Know It Could Do That”
◦ “The Promise Doctrine”
◦ 100’s of articles (Huffington Post, Inc, Training Magazine,
Entrepreneur, Fast Company and more.)
+ Executive Coach
◦ Coaching Supervisors and Managers since 2001
◦ Work with more than 150 companies in 24 countries
◦ Facilitate workshops and seminars in 47 states
+ Adjunct Faculty Professor of Leadership
◦ United States Air Force, Maxwell AFB, MGM, AL

24 Countries,
47
States &
DC…

What is a specific
“Professional Skill”
that you want to
improve this year*?
Your Best Just Got Bett er
More than tipson managing time and being more productive, this
workshop teachesyou tacticsto engage in your work AND life in
atransformative way. Move beyond the overwhelm and feel in
control. Today, you’ll build asystem based on adeep
understanding of the psychology of performance.
Optimize Your Time and Focus
L ear n how t o:
• Build better habitsand an approach to workﬂow to become
more productive and more engaged in your work.
• Create ahealthy and balanced approach to getting thingsdone
while reducing overall stressand negativity.
• Learn new “Productivity Through Technology” tipsto maximize
the toolsyou have to double or triple your productivity.
About Your Presenter:
Jason W. Womack MEd, MA isthe author of Your Best Just
Got Bett er and coauthor of Get M omentum: H ow to Star t,
W hen You're Stuck. He isrecognized asan expert on
leadership development and professional productivity.
1
Regarding your
PERFORM AN CE,
what professi onal
skill(s) do you want
to improve t his
year ?
T his year, what is a
specific personal
development goal
you want to achieve?
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
The Womack Company
1129 Maricopa Highway
Suite B-211
Ojai, CA 93023
Jason@WomackCompany.com
805-798-1362 (mobile #)
020 8144 7000 (UK Mobile #)
www.YourBestJustGotBetter.com
MASTERING WORKPLACEPERFORMANCE

Complimentary Workplace Performance Training Video
Video 1: The Four Limited Resources To Productivity
! Watchit FREEonlineat:
www.WomackCompany.com/video1
Do you ever have days where you can't seem to work on higher-priority projects and
tasks? IF that happens to you, it's easy to look back on the day and think that you
just didn’t have enough time to get everything done...
However, time is just one of four "limited resources".
Three other factors are equally important, and in this video I tell you what they are
and how to make better use of them each day so you and your team can get more of
the right things done, with more focused attention, in less time.
I'm Jason Womack, Founder of The Womack Company, and I know you'll learn
from this 5-minute video titled The Four Limited Resources to Productivity.
Sharing what we know about improving workplace performance is our way of
supporting the local corporate community – so I hope you enjoy this video.
You and your team can access it online for free.
To watch (or share) the video now, just visit this link:
www.WomackCompany.com/video1
Sincerely,
Jason W. Womack, MEd, MA
Founder, The Womack Company
P.S. Feel free to share that link with your colleagues, and if you have any questions
about the content, by all means email me at Jason@WomackCompany.com. Enjoy!
Thisvideoisfor you, if you'veever saidtoyourself,
"I didn't haveenoughtimetoget it done."

Your Best Just Got Bett er
More than tipson managing time and being more productive, this
workshop teachesyou tacticsto engage in your work AND life in
atransformative way. Move beyond the overwhelm and feel in
control. Today, you’ll build asystem based on adeep
understanding of the psychology of performance.
Optimize Your Time and Focus
L ear n how t o:
• Build better habitsand an approach to workﬂow to become
more productive and more engaged in your work.
• Create ahealthy and balanced approach to getting thingsdone
while reducing overall stressand negativity.
• Learn new “Productivity Through Technology” tipsto maximize
the toolsyou have to double or triple your productivity.
About Your Presenter:
Jason W. Womack MEd, MA isthe author of Your Best Just
Got Bett er and coauthor of Get M omentum: H ow to Star t,
W hen You're Stuck. He isrecognized asan expert on
leadership development and professional productivity.
1
Regarding your
PERFORM AN CE,
what professi onal
skill(s) do you want
to improve t his
year ?
T his year, what is a
specific personal
development goal
you want to achieve?
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
The Womack Company
1129 Maricopa Highway
Suite B-211
Ojai, CA 93023
805-798-1362 (mobile #)
020 8144 7000 (UK Mobile #)
www.YourBestJustGotBetter.com
MASTERING WORKPLACEPERFORMANCE

TIME To follow up
coaching calls with
something our
clients find
valuable
To exercise:
smarter, daily and
healthy
To study my craft,
30+ minutes a day
ENERGY To be more rested
when I wake up in
the morning
To be more
relaxed when I
anticipate a
stressful situation
To eat more
healthy foods,
more often
throughout the
day
FOCUS To be more
present when I’m
on conference
calls
To be more
strategic with our
business lines
To be more
supportive of Jodi
during this new
time of supporting
her mom

How can we help?
Text / WhatsApp # 805-798-1362

M aster ing Wor kplace Per for mance Page 1
Video # 1: H ow to M anage Time Page 2
1. How to Regain 30-60 MinutesaDay Pages4-6
2. Maximize Email, Calendar, & To Do Lists Pages7-10
3. Work At Your Best and Feel Better About It Pages11-13
4. Work Together: How TeamsWork Productively Pages14-16
Video # 2: H ow to D elegate Ef ectively Page 17
NOTES Page 18
Goalsand I mplementation Plan Page 19
L ist 5 people who
will suppor t you and
who can hold you
account able as you
improve your
wor kplace
per for mance skills.
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
“An organizational culture-
change starts when leaders get
momentum and take
consistent action that makes
things better.
Jason Womack wrote the book
that gets you started.”
Ron Garrow
Chief Human Resources
Ofﬁcer, MasterCard
TABLE OF CONTENTS

Who can manage time?
1. Make a list of people you know who are
GREAT time managers.
2. How do they START their* day?
3. How do the END their* day?
* From what you know?
Get Momentum www.GetMomentum.com
Catch up, keep up, or get ahead
Right now do you feel behind?“Too much to do, and not enough
time to do it all…” that isyour reality. Look, there isn’t some fairy-
tale land called “work/life balance.” Every task will either get you
caught up, keep you up or will get you ahead. Every one…
The30-30Rule
30 minutes…It’sabout 2% of your day. Imagine the Return On
Investment (ROI ) by spending just 30 minut esthinking about or
working on projectsthat aren’t due for 30 or more daysaway!
If you have ever tried to “manage time” you know at the end of an
hour that time isgone. To get the most from the time you have,
start thinking about staying on the “focusline” alittle longer .
Hold your attention on one task/problem/project with minimal
distractionsand gain (or regain!) maximum productivity.
www.InFourWeeks.com (805) 640-6401 Jason@WomackCompany.com
L ist at least 5 people
who are GREAT
t ime manager s:
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
“When you’re at work…work.”
- Tim Braheem
Founder, Loan ToolBox
“If you’re gonna talk the talk,
you better walk it.”
- Kelsea Ballerini
Country singer
See Chapter 3 of the book,
Your Best Just Got Better.
TIME MANAGEMENT
4

START the day…
END the day…

The 30-30 Rule
For 30 minutes at a time, think about…
Work on…
Research…
Discuss…
Finish…
…something that isn’t due for 30 days or more from now

“What will I wish I had
starting thinking about,
talking about or
working on sooner?”

“What will WE
wish we’d
starting thinking
about, talking
about or
working on
sooner?”

Control the controllable.
Chaos is around the corner.

1% of Your Day
What will IMPACT what
you work on?
1. Where you are
(environment).
2. Who is around you.
3. How you use your
systems/tools.
www.InFourWeeks.com (805) 640-6401 Jason@WomackCompany.com
Your 1%
It’s not a lot of time, 15 minutes.
But, you don’t have all that much
time anyway; there’s more to do
than you have time for. There are
3 reasons why it’s important to
plan AND review your work in 15-
minute increments:
• 15 minutes…it’s “about” your
attention span. Think about
the things that could grab your
attention every day. Imagine
what you can do when you
focus on just one at a time.
• 15 minutes…it’s actually a
long time. 900 seconds of
doing just one thing? Choose
ONE thing to work on - without
distractions - and track how
much gets done in just 15
minutes.
• 15 minutes…you get more of
them than you think. Every
day, something comes up that
gets you one more block of 15
minutes. It’s like a magic return
on the investment called “life.”
Review tomorrow’s calendar… Do
you need to add a few blocks of
time? (You know, to eat, follow up
with people, plan your schedule
for the rest of the week?)
3+TASKSI need to ﬁnish THI Sweek (in about 15-30 minutes):
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
3+TASKSI need to with someone for 30-minutesto delegate:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
3+PROJECTSI need to spend 45minutesplanning/organizing:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
3+LONG-term projectsI need t o do DEEP thinking about:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
5
meet
/

I Wouldn’t Work
Without
List Manager
Voice Dictation
Audio Books
Book Summaries
#TreadmillUniversity
“ I didn’t know it could…”
Think about when you drive behind someone and think, “ They
rea! ydon’t know what they’redoing.” Every time thishappensyou
have an opinion about how they use that “t echnology”. The same
thing happensat work; especially if you work with toolslike
email, spreadsheets, to-do listsor presentation software.
Ask someone to watch you work for an hour…or even just 15
minutes. They will ﬁnd waysyou could be “doing it better.”
Morethanascreensizeor batterylife.
Your toolsshould help you do more of the thingsthat mak e a
positive difference to your work and in your life. At the office (and
at home), gather together the gear that makesit easier for you to
get the right thingsdone.
ProductivityThroughTechnology.com (805) 640-6401 Jason@WomackCompany.com
W hat are 5 t ools,
applicat ions and
equipment you use
to “get organized”
and get t hings done?
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
See page 110 of the book,
Your Best Just Got Better for
ideas on using technology to
improve your productivity.
“I think it's fair to say that
personal computers have
become the most empowering
tool we've ever created. They
are tools of communication,
they're tools of creativity, and
they can be shaped by their
user.”
- Bill Gates
Founder of Microsoft
PRODUCTIVITYTHROUGH
TECHNOLOGY
7

Microsoft® Outlook® Dashboard

Microsoft® Outlook® Manage Reminders

Microsoft® Outlook®
Track Follow Up Items

Sometimes tools are hard to use

Microsoft® Outlook® Use Signatures

This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26 minutes!

Courses & Info I can send
Microsoft® Outlook®
iPhone/iPad tips
“Wouldn’t Work Without”
Visit: www.InFourWeeks.com
ProductivityThroughTechnology.com (805) 640-6401 Jason@WomackCompany.com
Quick & Easy W ins
You lose time when you’re
interrupted. You also lose focus
during what we call “recovery
time.“ Every time you’re
interrupted, you have to
(a) respond to the request, then
(b) return to the original task.
The total time-loss can equal
hours a week. Here are three
thing you can do to save - and
decrease - recovery time.
• Email Signatures. When you
“ﬁnd, copy, and paste” a
response you’ve used before,
create an extra “signature” so
that you can use that
information faster next time.
• iPhone Shortcuts. Stop typing
the same words and phrases in
iOS; make shortcuts of your
most frequent responses.
• Externalize Reminders. Use
your calendar to “set and
forget” a reminder. Hint: Copy
the message in to the body of
the appointment so that you
know exactly what to do when
the reminder returns.
Each of these tips will take
minutes to set up, and can save
you several hours each month.
EM AI L
Every incoming email needsto be “processed” ASAP.
There are only THREE kindsof emails:
Transactional / RelationshipBuilding/ OpportunityD evelopment
CAL EN D AR
EVERY DAY: Work for 30 minuteson something that isn’t
due for 30 - or more - daysaway.
There areTHREE thingsto put on your calendar:
Dueby/ Doa" er / Might do
To-D o L ists
You need more than one list, but you can’t manage too
many at one time.
Deﬁne your work under THREE typesof reminders:
ToThinkAbout / ToManage/ ToDo
Your tools/gear/systems/processesare there to HELP stay
on the focusline a“little” longer. Make sure you’re getting
the most possible!
8

Process EVERY message in your inbox
Action or Reference
Mine or Theirs
Now or Later
Track or Trust

Balancing
Energy
“Review our priorities,
ask the question; what’s
the best use of our time
right now?”
– Alan Lakein
Rest
Movement
Nutrition
2-5 hours
(at a time)

Proceedings of the National Academy of Science: “Extraneous factors in judicial decisions.” April 2011
8 Judges
1,112 judicial rulings for Parole
“fair & unaffected by circumstances”
but the biggest factor to Parole…
RESEARCH

Proceedings of the National Academy of Science: “Extraneous factors in judicial decisions.” April 2011

They made different decisions
• Nutrition (vs diet)
• Rest (vs sleep)
• Movement (vs exercise)

Choose up to
3 Roles
1. Professional
2. Personal
3. _________

As I consider my role as ___________________ between now and
[90 days to 2 years from now] I want to be:
… known for:
◦________________________________________________________
◦________________________________________________________
… known as:
◦________________________________________________________
◦________________________________________________________

3 Conditions
Believable
In your control
A little bit extra

If you KNOW, what can you DO?
1 x 7 = 7
2 x 7 = 14
3 x 7 = 23
7 x 4 = 28
7 x 5 = 35
7 x 6 = 42

Write the date
90 days from
today…

Can you inter r upt them less?
W hen it comesto getting thingsdone, the most important
resource you have at your disposal isNOT time…It isyour
“focus.” The ability to sit down and work on ONE thing for 5 or
15 or even 30 minutesisarare occurrence these days.
“Doyouhaveaminute?”
A reason people interrupt you asmuch asthey do is: T hey do
not have a syst em to hold on to something to tell you until
later. And the reason people email you so much: They think about
something and assume they have to send it right now.
Be the one that STARTSthisprocess. Work effectively so that
you interrupt people you work with 2fewer timeseach day.
Create aprocessto “hold on” to interruptionsuntil later.
GetMomentum.com/empower (805) 640-6401 Jason@WomackCompany.com
L ist 5 topics people
will int er r upt you
most about /wit h over
t he next 90 days:
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
“The average American worker
has ﬁfty interruptions a day, of
which seventy percent have
nothing to do with work.”
- W. Edwards Deming
Engineer, professor, author,
and management consultant
See page 179 of the book,
Your Best Just Got Better to
learn 3 ways to manage
interruptions.
WORKTOGETHER…TOGETHER
14

1
I am able to multitask well.

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
I
1

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
I a
1 2

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
I am
1 2 3

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
I am a
1 2 3 4

1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22
I am ab…
1 2 3 4 5…

3 D iffer ent K inds of
Conversat ions
The next time you review the list
of people invited to the meeting
you’re preparing to attend,
consider the 3 kinds of
conversations you’ll initiate:
• Transactions.
At this level, you’re discussing
the to-dos, status of delegated
projects, and any upcoming
issues that may impact
individual performance and
organizational productivity.
• Relationship Building.
Here, you’re “catching up” with
one another. The point is to
continue the overall trust
among the team.
• Opportunity Development.
At least weekly, review the
calendar 45-60 days out. When
you’re talking with one of your
team members, ask if there’s
something that you could be
working on NOW to make it
easier THEN.
See page 105 of the book, Your
Best Just Got Better for more
tips on the three kinds of
conversations.
List 3prioritiesyou KNOW need your attention thisquarter.
________________________________________________________
________________________________________________________
________________________________________________________
List 3people who interrupt you / you interrupt at work .
________________________________________________________
________________________________________________________
________________________________________________________
W hat isatopic for a“difficult conversation” with amanager?
________________________________________________________
________________________________________________________
________________________________________________________
How can you acknowledge timesyou’re working well together?
________________________________________________________
________________________________________________________
________________________________________________________
Above all else, if you were working better ayear from today
with your team AND your managers, what would be true?
(…Spendupto30minutesthinkingthroughthesekindsof I deal Days…)
15

Sample Agenda Experiment
THIS Month NEXT Month + 3 Months
(manager)
(peer)
(direct report)
(vendor/client/etc)
(spouse/partner)
(child/parent/etc)

Topics to
discuss
tasks
relationships
opportunities
3 D iffer ent K inds of
Conversat ions
The next time you review the list
of people invited to the meeting
you’re preparing to attend,
consider the 3 kinds of
conversations you’ll initiate:
• Transactions.
At this level, you’re discussing
the to-dos, status of delegated
projects, and any upcoming
issues that may impact
individual performance and
organizational productivity.
• Relationship Building.
Here, you’re “catching up” with
one another. The point is to
continue the overall trust
among the team.
• Opportunity Development.
At least weekly, review the
calendar 45-60 days out. When
you’re talking with one of your
team members, ask if there’s
something that you could be
working on NOW to make it
easier THEN.
See page 105 of the book, Your
Best Just Got Better for more
tips on the three kinds of
conversations.
List 3prioritiesyou KNOW need your attention thisquarter.
________________________________________________________
________________________________________________________
________________________________________________________
List 3people who interrupt you / you interrupt at work .
________________________________________________________
________________________________________________________
________________________________________________________
W hat isatopic for a“difficult conversation” with amanager?
________________________________________________________
________________________________________________________
________________________________________________________
How can you acknowledge timesyou’re working well together?
________________________________________________________
________________________________________________________
________________________________________________________
Above all else, if you were working better ayear from today
with your team AND your managers, what would be true?
(…Spendupto30minutesthinkingthroughthesekindsof I deal Days…)
15

3 kinds of
interruptions
T
RB
OD

Opportunities (in bold) to develop
THIS Month NEXT Month + 3 Months
(Bill) Leaders in Action review Leadership Offsite 11 APR LEDx Event at AU
(Joe) Sprigeo update Westlake confirmation Materials for TO
(Tina) Finalize surveys Automate changes Recommendation for t.com
(SU) Mtg w/ Art & Eric On site visit Ship all Course Work docs
(Jodi) Finalize GM course work Holidays Winter plans
(Craig) Mtg re: TripleBottomLine DEC visit to Ojai January program in Sausalito

Transactions
Relationship
Building
Opportunity
Development
jason@womackcompany.com

Productivity is made up of…
Time Energy Systems/Tools Focus

Your Best Just
Got Better
PRESENTED BY:
JASON W. WOMACK, MED, MA
JASON@WOMACKCOMPANY.COM
MOBILE # 805-798-1362

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