Jason W. Womack
www.WomackCompany.com
US: 805-640-6401
UK: 020 8144 7000

Mastering
Workplace Performance
presented by:
Jason W. Womack
805-798-1362

15% The Principles of Productivity: How to combine personal working
styles with company culture for success
20% Setting the Stage for a More Productive Day: Knowing what you
need and how to plan for more productive days
15% Engaging Others in Upleveling their Productivity: Managing
meetings, expectations and results
30% Effective Time Management Techniques: 5 tools and techniques
to use to get more done, faster, with less effort
15% Assessing Progress and Enhancing Structure: Tracking resource
management for measurable results
5% Building an Accountability Program: Identify a workplace
performance goal and plan for implementation

I
What are practices of
D someone you
can count on?
e
A

What are practices I
of someone you need
to micromanage?
D
e
A

4 Limited Resources We
Manage Every Day

4 Limited Resources We
Manage Every Day
•Time

4 Limited Resources We
Manage Every Day
•Time
•Energy

4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus

4 Limited Resources We
Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems

How it works...
•Tools/Systems
•Focus
•Energy
•Time

Please collect as many questions
as possible. I will address them all
either during the presentation or
via our blog after our seminar...
Email questions to:
Jason@WomackCompany.com
text to: 805-798-1362

Maximize your focus &
facilitate your workflow.
Please open to Page 3 of the workbook,
and read the introduction to our seminar.
15

the more I know
about
how I work, the more
we can be effective
...a “working

Please underline 3 words
that relate to your
professional focus on
managing time
productively.

Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

NOUN VERB
design action
vision task
process delegation

NOUN VERB
design action
vision task
process delegation

Please Open to Page # 4
22

Please Open to Page # 5
23

Productivity is...
“To do my job, to the best of my
ability, I need time to ___________”
24

25

Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D.
e.
A.
25

26

Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e.
A.
26

27

Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e. experiment
A.
27

28

Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e. experiment
A. Assess
28

29

What’s the 4th question when
you’re discussing leadership,
personal development and
career enhancement?
29

30

“The” questions...
1. Where are you...
30

31

“The” questions...
1. Where are you...
2. Where do you...
31

32

“The” questions...
1. Where are you...
2. Where do you...
3. What do you...
32

33

“The” questions...
1. Where are you...
2. Where do you...
3. What do you...
4. ___________________
33

Please Open to Page # 6
34

Focus on as much
as possible...

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you

Focus on as much
as possible...
Think about your work AND your areas of focus this
week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 10 minutes, write 50+ items!

Fill in each blank line with something
that you can bring to mind...

37

What stands out to you about that
exercise?
37

Please Open to Page # 7
38

Practic

Practic
makes

Practic
makes
habit

Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)

What tools/systems could
you use to get your work
done during the work-
day?
(Start with the obvious/easy ones!)

What could you do “about”
once a month to rejuvenate,
revitalize & reengage?

What can you DELETE?

What can you DELEGATE?

What Tools/Systems/Gear can you:
Use more?

What Tools/Systems/Gear can you:
Combine?

What Tools/Systems/Gear can you:
Use less?

Could
practicing
something
new build a
new habit?

Our Philosophy of Productivity
Be, work and live at
your 100%
51

In order for
you to “be,
work, live”
at your
100%...

What will you need
to have done...how
will you need to
have been...

8

I am at my best when ...
page 7

3 Kinds of Work We Have
57

3 Kinds of Work We Have
Work we have to think about
57

3 Kinds of Work We Have
Work we have to think about
Work to manage over time
57

3 Kinds of Work We Have
Work we have to think about
Work to manage over time
Work to do sooner than later
57

59

#1: Set up your
Daily Dashboard...
and look at it several times
each day.
www.OutlookDashboard.com
59

Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different group
or person.
Knowledge Base...

Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...

Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

Do you have a
signature with just
your contact
information?

Do you have a
signature with just
your contact
information?

This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.

This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

Paper Systems to set up a
dashboard include:
Legal pad
Time Design
Day Runner
Day Timer
Franklin Planner
etc

CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)

For complete directions on
setting up your Outlook
Dashboard…
Please visit:
www.OutlookDashboard.com
Weʼll send the 39-page eBook for free this
week…E-mail to request your own copy!

73

Create (and maintain, and
review!) agendas for people you
meet or speak with regularly
73

74

Remember, all of these tips are
method first, technology second...
74

Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
74

RIGHT-CLICK
Hold and Drag to
e-mail the agenda

79

Get your E-mails out
of your inbox
(Move them around to
the taskpad, calendar, address book or
notes...)
79

80

80

81

81

81

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

On Tuesday, 9/9/08 12:02 PM, Steve wrote:
Jason, A few days after I attended your class I went on vacation for 2 weeks.
Well, now I'm back and have been putting into practice many of the
improvements we discussed in class. So far, I have:
Changed the subject line of emails in my inbox
Created an agenda category in my tasks to track discussion items for the future
Used many of the keyboard shortcuts we learned
Used verbs for tasks and subject lines
I have to report this is a huge success. My energy and focus have improved a
great deal. I can now see progress towards achieving my long term goals.
Finally, I'd like to thank you. I'm quite sure the lessons learned in your class will
make a difference in my life and career.
Global Head of Project Services
End User Platform, New York City
82

Bonus Tip...If you can:
Dual Monitor Working Dashboard
83

Bonus Tip...If you can:
Dual Monitor Working Dashboard
84

Pages 6, 17, 18
What will this look like when I am
done?
Please read over the text on page 17...
85

Work to Manage
Answer the question:
When am I finished on this?
86

Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
86

Pages 6, 19, 20
What do I need to do next?
Please read over the text on page 19...
87

Work to Do
Answer the question:
Where do I start on this?
88

Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
88

89

Our specialty...the “-ologies”
What makes for a “productive” day?
91

Psychology:
What happens when you’re
thinking about working?
92

93

Technology:
Wasn’t “gear” supposed to
make life and work easier???
94

95

Sociology:
What happens when you sit
down with other people and
try to get things done?
96

97

Physiology:
How can our bodies keep up
with the pace and speed of
our areas of focus/interest?
98

99

Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
available Winter 2011...
jason@womackcompany.com