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Your Best Just Got Better

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Your Best Just Got Better

  1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  2. 2. PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity” on Page 1.
  3. 3. PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity” on Page 1.
  4. 4. Time Management The Myth ...
  5. 5. WHAT DOES “Better” mean?
  6. 6. Time Management The Goal
  7. 7. YOU’RE UP... Maximize your productivity Be, work and live at your best Achieve greater and more rewarding results
  8. 8. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
  9. 9. WORD TO IDENTIFY A CLASS OF THINGS NOUN design vision process
  10. 10. WORD TO DESCRIBE AN ACTION VERB action task delegate
  11. 11. Time 1 Focus 3 2 Energy 4 Ecosystem
  12. 12. TIME 96 15-minute blocks - sleep - commute - meals - everything else
  13. 13. ENERGY
  14. 14. THIS INCLUDES BOTH mental AND physical energy
  15. 15. FOCUS the center of interest or activity an act of concentrating interest or activity on something
  16. 16. ECOSYSTEM Ecosystem: a biological community of interacting organisms and their physical environment
  17. 17. How it works... •Ecosystem •Focus •Energy •Time
  18. 18. How it works... •Ecosystem •Focus •Energy •Time
  19. 19. How it works... •Ecosystem •Focus •Energy Please turn to Page 7 •Time and write things you know need your time, energy or focus.
  20. 20. How it works... • Ecosystem • Focus • Energy • Time
  21. 21. How it works... •Ecosystem •Focus •Energy •Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
  22. 22. Please take out your BlackBerry / iPhone ...
  23. 23. Open to a NEW email message
  24. 24. In the body of that message, type the word: cant (just like that) Press the space bar...
  25. 25. What happened?
  26. 26. cant became can’t
  27. 27. o = (805) 640-6401 m = (805) 798-1362 u = 020 8144 7000 olda = (228 word email about how to maximize the Microsoft Outlook Dashboard I write about)
  28. 28. Jason@WomackCompany.com
  29. 29. GO FOR 40 ... What’s Really Going On? (Work To Think About)
  30. 30. Practice
  31. 31. Practice makes
  32. 32. Practice makes habit.
  33. 33. Comfort doing the same thing + Number of Repetitions 1 2 3 4
  34. 34. What takes up your time, energy and focus by mid- morning most work days? (Start with the obvious/easy ones!)
  35. 35. What tools, systems, technology, gear do you use during the work-day? (Start with the obvious/easy ones!)
  36. 36. What do you do regularly to re-invent and re-engage with your life and work? (Start with the obvious/easy ones!)
  37. 37. Could practicing something new build a new habit?
  38. 38. Our Philosophy of Productivity Be, work and live at your 100% 62
  39. 39. In order for you to “be, work, live” at your 100%...
  40. 40. What will you need to have done...how will you need to have been...
  41. 41. I am at my best when ... page 7
  42. 42. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
  43. 43. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
  44. 44. Please think of one topic/ question you know you type repeatedly to anyone via e- mail...
  45. 45. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  46. 46. Do you have a signature with just your contact information?
  47. 47. Do you have a signature with just your contact information?
  48. 48. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time.
  49. 49. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  50. 50. www.OutlookDashboard.com
  51. 51. www.OutlookDashboard.com
  52. 52. www.OutlookDashboard.com
  53. 53. www.OutlookDashboard.com
  54. 54. www.OutlookDashboard.com
  55. 55. www.OutlookDashboard.com
  56. 56. For complete directions on setting up your Outlook Dashboard… Please visit: ! www.OutlookDashboard.com We’ll send the 39-page eBook for free this week…E-mail to request your own copy!
  57. 57. 82
  58. 58. Create (and maintain, and review!) agendas for people you meet or speak with regularly 82
  59. 59. RIGHT-CLICK Hold and Drag to e-mail the agenda
  60. 60. Work to Manage Answer the question: When am I finished on this? 88
  61. 61. Work to Manage Using your lists of “think about/talk about” and things to do, please write down several multi-step outcomes you are managing Answer the question: When am I finished on this? 88
  62. 62. 17
  63. 63. Work to Do Answer the question: Where do I start on this? 91
  64. 64. Work to Do Using your list of “think about/talk about” write down several next actions you need to DO as soon as possible Answer the question: Where do I start on this? 91
  65. 65. Important / Urgent The “Eisenhower Principle” URGENT + NOT URGENT + IMPORTANT IMPORTANT URGENT + NOT URGENT + NOT IMPORTANT NOT IMPORTANT
  66. 66. E F F O R T PAYO F F
  67. 67. Preparation Prevention Values Clarification Planning Relationship Building True Recreation Empowerment
  68. 68. Preparation Prevention Values Clarification Planning Relationship Building True Recreation Empowerment
  69. 69. 3 Kinds of Work We Have 98
  70. 70. 3 Kinds of Work We Have Work we have to think about 98
  71. 71. 3 Kinds of Work We Have Work we have to think about Work to manage over time 98
  72. 72. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 98
  73. 73. THANK YOU
  74. 74. Mastering Workplace Performance presented by: Jason W. Womack Jason@WomackCompany.com

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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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