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ANNUAL REPORT
2014/2015
Te Horowhenua Trust
Annual Report final 1415
Contents
Chairperson’s Report		 1
CEO’s Report		 2
Introduction		 4
Lifelong Learning		 6
Matariki		 10
Te Takere Travel		 11
Events		 12
Quiz Night		 14
Festivals and Celebrations		 16
Library		 18
Book Launches and Author Visits		 21
Youth		 22
BNZ Business Suite		 24
Exhibitions		 25
Poppy Wall		 26
Children		 28
Heritage		 30
Customer Service		 31
Volunteer Resource Centre		 32
Financial Summary		 33
Supporters 		 34
Fees and Charges		 36
Membership		 38
Personnel		 39
Statement of Service Performance		 40
Financial Statements		 43
Auditor’s Report		 73
.1ANNUAL REPORT 2014/15
Chairperson’s
Report
This report provides the
opportunity to celebrate the
achievements of Te Horowhenua
Trust over the year 1 July 2014 to
30 June 2015.
This year the Trust focussed on 3 main areas:
• Consolidating our financial position
• Developing partnerships
• Reviewing our 3 year Strategic Plan
The Finance Team kept a very close eye on trading and
fundraising activities in order to stabilise our financial
position after the challenges inherent in operating
a new expanded community facility. We have tried
to cap costs and grow our income in order to start
FY2015/2016 in a strong position.
During 2014/2015 we were delighted to attract $189k in
sponsorships, grants and donations. We are delighted
that Whispers Café, Plumbing Solutions and Paper Plus
have all committed to a further 3 years of support,
most recently sponsoring our vehicle which we use to
provide services throughout the District.
Our business activities are growing steadily and our
BNZ Business Centre, international travel brokerage
and AA service activity are all providing good returns
which we reinvest in the community through a
comprehensive programme of events and activities.
The Horowhenua community is particularly good at
working together for a common purpose. In 2009/2010
we delivered just 4 collaborative projects with
community partners compared to 34 this year. We
developed 18 new partnerships in 2014/2015.
On the 29 September 2015 we will have been operating
for 3 years so it was timely to review Te Takere’s
strategic direction now that the frantic opening phase
has settled in to what could be called ‘business as
usual’.
Trustees worked through a comprehensive process to
determine our strengths and weaknesses, compare
ourselves to our peers, ascertain the challenges our
community faces and how we can best contribute
towards HDC’s Community Outcomes plan. Our values
and objectives have been confirmed and a strategy
developed to guide the preparation of annual business
plans.
We are entering a new phase of activity and look
forward to rolling out our 3 year digital literacy
programme and an extended programme of cultural
events that will include live performances, community
celebrations and art exhibitions and are looking
forward to achieving an exciting new level of activity.
This report enables me to publicly thank the many
individuals who have been so generous in their support
of Te Takere, with time and money. We could not
survive without such generosity.
We thank the Council, for supporting our work despite
the many budget constraints they face. The Trust is
indebted to Horowhenua District Council CEO, David
Clapperton for guidance and advice.
I also wish to wholeheartedly thank the dedicated staff
who work hard, look cheerful and excel at delivering
new activities. And special thanks to our CEO, for her
inspired leadership.
Finally, thanks to my fellow trustees for their wise
counsel as we work to deliver a facility that is
deservedly attracting attention far beyond the
Horowhenua.
Sharon Crosbie, CNZM, OBE
Chairperson
.3ANNUAL REPORT 2014/15.2 TE HOROWHENUA TRUST
CEO Report
Never doubt that a small group
of thoughtful, committed
citizens can change the world.
Indeed, it is the only thing that
ever has - Margaret Mead
An anonymous local donor has donated nearly half a
million dollars to Te Horowhenua Trust over the last
decade.
This person wants to effect positive social change
within Horowhenua and donating annually to the Trust
has been a way of doing that. There are a handful
of local benefactors who quietly and anonymously
support the Trust each year with regular donations.
Significant donations are negotiated each year and
are used for a specific purpose that the Trust deems
important and that the donor wishes to support.
Two themes have prevailed over the last decade:
• the dignity of paid employment which changes lives
at a personal level for individuals; and
• investing in the professional development of
staff who are then able to effect social change at a
community level.
Over the years, several individuals have been offered
paid employment with the Trust and a new school-
leaver intern has been funded for 2015/2016. This one
year paid position provides the young person with 12
months of work experience where they learn new skills
including customer service and office administration. A
previous intern went from being on the unemployment
benefit to university where they gained a double
degree including a Masters in Librarianship.
Donations have enabled investment in the professional
development of staff who have been able to undertake
studies and attend conferences nationally and
internationally. This means that we are at the forefront
of new developments and new ideas which have
resulted in Te Takere being an exemplar of the ‘new
library as community hub model.
Staff have developed the practical skills and
knowledge to help our community to gain the skills
required to participate fully in our increasingly
digital world. The NZ Government is currently
working towards a goal of 70% of transactions with
government being completed online by 2017. Many of
our residents, from teenagers to seniors, simply do not
have the skills to use the new online systems but our
staff are now well equipped to support them to meet
this challenge.
We are currently seeking funding to implement a 3
year digital literacy programme that will use a variety
of approaches to help the community gain a range of
digital literacy skills. A grant from Eastern and Central
Community Trust and a partnership with the 20/20
Trust has kick-started the programme, enabling us to
start running free Stepping-Up classes at Foxton and
Shannon Libraries, and at Te Takere in Levin. A range
of other initiatives are planned and will be rolled out
over the next few years, subject to funding.
Donations mean a great deal to the Trust. Some donors
like retired business people and professionals, give
thousands periodically, while others donate a small
regular amount each month - the price of a cup of
coffee a week. If you would like to help support the
work we do and join the Coffee Club, as this group
is known, and help us make a real difference in our
community please contact me directly or ask at the
service desk in Te Takere.
So if you ever wondered how a little library in Levin
came to be a leader in national and international field
of librarianship, now you know!
Joann Ransom, BA, RLIANZA
Chief Executive
Council grant
Contracts
Operating income
Sponsorship and donations
2011 – 2012 2012 – 2013 2014 – 2015
A sustainable future
The Trust has worked very hard to develop a
sustainable financial future through developing
diverse income streams to supplement the annual
library grant from HDC. These charts show how the
grant has reduced from comprising 81% of Trust
income in 2011/2012, before Te Takere opened, to 71%
in 2014/2015.
.5ANNUAL REPORT 2014/15.4 TE HOROWHENUA TRUST
Introduction
Organisation
Te Horowhenua Trust (the Trust) was incorporated
pursuant to the Local Government Act 2002 on 3
December 1996 as Horowhenua Library Trust. It
changed its name on 4 March 2011 to better reflect
the new vision and role of the Trust in Te Takere,
Horowhenua’s new culture and community centre
which opened in September 2012.
The Trust is a charitable trust incorporated in New
Zealand under the Charitable Trusts Act 1957. The Trust
is also a not-for-profit Council Controlled Organisation
as defined under section 6 of the Local Government
Act 2002, by virtue of the Council’s right to appoint the
Board of Trustees.
Board of Trustees
The Board of Trustees comprises up to 9 Trustees; there
are currently 7. Potential trustees may be nominated
by Council or the Trust Board and are appointed by
Council after consultation with existing Trustees.
The Board meets monthly throughout the year and
agendas are publically available on the Trust website
www.tetakere.org.nz
Accountability
The Trust is required, pursuant to section 6 of the Local
Government Act 2002 and Schedule 8 of the Act, to
prepare and deliver to Horowhenua District Council
(Council) a draft Statement of Intent (SOI) no later
than 1 March in each year.
The SOI is a public expression, required by the Act, of
the accountability relationship between the Trust and
Council. It is the document against which the Trust
reports to Council during the year and against which
the Council and the Auditor General hold the Trust
accountable for its performance.
The SOI identifies the nature of the Trust’s business,
issues of importance to the Trust and the nature
and scope of activities to be undertaken. It sets the
performance expectations agreed between the Trust and
Council and records specific objectives and performance
targets to be met during the relevant period.
The Trust employs a Chief Executive to oversee
operations and fulfill the Trust’s obligations under
the Management Agreement which is negotiated
biennially between the Trust and Council.
Reporting
Each year the Management Team develops a
Business Plan which sets out operational activity and
performance targets for the incoming year. Financial
and non-financial reporting is made monthly to the
Trust Board.
The Trust is required to provide quarterly reports to
Council covering activities undertaken by the Trust, the
Trust’s performance against agreed SOI performance
measures and significant issues relating to the
provision of services.
The Trust Deed requires an Annual General Meeting
to be held where the annual report and accounts (this
document) is received. The AGM is usually held in early
December each year.
Objectives
Te Horowhenua Trust objectives are to achieve:
	Strategic and operational partnerships
that enable The Trust to make a stronger
contribution to the development of social capital
in Horowhenua;
	Sustainable funding that provides facilities,
technology, resources and services that deliver
social, cultural and economic benefits to
Horowhenua communities;
	Communities and individuals accessing
information, ideas and works of the
imagination that are important to all aspects of
their lives;
	Independent learners having educational and
training opportunities that support their literacy,
knowledge and skill development;
	Local communities and individuals having
access to the digital world and are confident
users of technology, able to participate
effectively in the digital world, free from
unnecessary restrictions or charges;
	Local communities and individuals being
provided opportunities to participate in
community life.
Mission:
To be a catalyst
for inspiring,
delighting and
developing the
Horowhenua
District.
Values:
Integrity,
Lifelong Learning,
Manaakitanga,
Innovation,
Customer Delight,
Synergy and
Neutrality.
.7ANNUAL REPORT 2014/15.6 TE HOROWHENUA TRUST
Lifelong
Learning
Te Takere is a learning environment with resources,
facilities and programmes to support all sectors
of the community to acquire leisure, work and
academic skills.
Lifelong learning has been the foundation of libraries
since the Age of Enlightenment when they first
challenged ‘authority’ and responded to the thirst for
knowledge prompted by the industrial revolution.
Mechanics Institutes
Mechanics Institutes were really the first libraries
in NZ, founded here in the 1840s as educational
organisations for craftsmen and skilled workers.
They featured libraries with fiction and non-fiction, a
reading room for newspapers and magazines, and a
venue for lectures, classes, book and play readings and
light entertainment – not unlike public libraries today,
and a lot like Te Takere!
Mechanics Institutes were, however, limited to people
who could afford the subscription. In 1869 the Public
Library Act allowed councils to charge a small rate to
support a public library on the condition that it was
free, but for many years the capital cost of a building
was a huge barrier.
Levin’s first library
Levin’s first library was in two rooms of a store in
Weraroa run by a group of the settlement’s residents
with the help of small donations from the Horowhenua
County Council. When the Levin Borough Council was
formed in 1906, gas and water were more important
priorities and their intention to establish a library and
reading room faltered. Instead the Weraroa group
received annual donations to help keep it afloat.
Carnegie Library
In 1908, along came Andrew Carnegie, the Scottish-
born American businessman and philanthropist
with his offer to fund the building of a library on the
conditions that the site was debt-free, an annual sum
was committed to support it and the library was free.
The Levin Borough Council took up the offer
enthusiastically, but not before trying to wriggle out of
the ‘free’ requirement and a debate between Weraroa
and Levin about the best site for it. The building that
resulted on the corner of Oxford and Bath Street in
1911 – which included offices, a ladies’ sitting room
and a reading room – got the seal of approval from
Carnegie who said he was certain it would prove “a
spring from which only blessed waters will flow”.
Lifelong learning is at the very
core of all that we do
Just as libraries are no longer the really quiet places
of the past, education is no longer just for children or
confined to a classroom.
It has long been recognised that people keep on
learning throughout their lives and in many different
ways.
“Some parts of our brain stay
as malleable as a baby’s, so
we can create neurons and
learn new things throughout
our entire lives.”
from Brain Rules by John Medina
Learning can be formal and informal, self-directed and
structured. It is increasingly experiential and our role
is to facilitate free learning, just as Andrew Carnegie
funded free libraries for people all around the world
more than 100 years ago.
Studies have shown that early childhood is a critical
first step in building the foundation for a child’s
learning and development and children’s librarians
have targeted programmes to positively engage and
extend children.
Baby Time Rock and Rhyme
Baby Time Rock and Rhyme was launched in March
this year aimed at 0-3 year olds and numbers attending
the weekly sessions are increasing. The focus is on
music and finger play as well as basic stories and an
iPad with story apps and songs is very popular.
The children are given a few minutes during each
session to read or look at a ‘lift the flap’ book on their
own or with their mothers. Funding from Rotary
allowed the purchase of some musical instruments and
some great board books.
Toddler Time
Toddler Time sessions are also held in the branch
libraries every week and children’s librarians offer an
out-reach programme which involves visiting 26 early
childhood centres throughout Horowhenua reaching
more than 430 children a month.
Older Children
For older children, regular class visits from schools are
a wonderful way to encourage the love of reading.
Casual visits to take out books, tours of the Te Takere to
learn about what goes on and what they can take out
and library skills lessons where they learn about how
to use the library are the options offered.
Schools teach children how to
read; Libraries help them to love
reading.
Youth Space
Successful activities are held around physical fitness,
music events and cooking classes in the Contact Youth
Space, the after school Minecraft Club continues to
be popular and school holiday programmes with a
focus on technology - YouthTek and JuniorTek - have
proved worthwhile.
.8 TE HOROWHENUA TRUST .9ANNUAL REPORT 2014/15
Community
Wellbeing
Independent learners have educational and training
opportunities that support literacy, knowledge and
skill development.
Stepping Up
In partnership with the 2020 Communications Trust the
Stepping Up programme was launched in March. In the
last four months of 2014/2015 we offered 37 courses
to a total of 96 attendees. Topics have ranged from
computer basics and Facebook to digital design and
Skype.
Community Learning
Of our community learning programmes Tai Chi
remains the most popular Chalkle class ever scheduled;
the learner-friendly Te Reo classes had a solid base
of about 25 regulars and SeniorNet (pictured left)
continues to support the older generation in learning
to use their digital devices. This course is now also
offered weekly in Foxton.
New this year is a social coffee and crochet group
where willing crafters teach people to knit or crochet
while enjoying a chat. This group was at the centre
of the poppy project, creating hundreds of the red
woollen flowers that were later sewn into the beautiful
panel hung on the walls to mark the centenary of
World War 1.
Heritage
The Heritage Community presented a ‘Mystery of
History’ Research Weekend, expanded from the
previous year to include local history as well as family
history. Held in Family History Month a collaboration
between the Horowhenua Family History Group,
members of NZSG and the Horowhenua Historical
Society, the weekend featured quality speakers and
experts to help with family research. It was attended
by 60 people over the two days and many ‘eureka’
moments were recorded. While it was targeted at
people who were well into their family research, it
attracted a number of beginners who joined the family
history group and NZSG.
Events and exhibitions held throughout the year add
variety to the community learning experience and
expose library users to new music and art styles and
genres.
Te Horowhenua Trust
provides cradle to the grave
education opportunities
every day of the week.
Youth Tek
Digital services lead Joanne Dillon took on this project
with the aim of showing local youth that technology
is a career option that offers a wide range of
exciting opportunities in New Zealand and overseas.
She decided to put together a fun and productive
programme that gave students a taste of a real
‘geeky’ conference – keynote speakers, workshops
and demonstrations, t-shirts and other swag, catered
breaks and a road trip to celebrate success. She aimed
high and found that organisations are not only willing
to offer their time and knowledge but thrilled to be
asked to participate.
Employment Readiness
Employment Readiness has been offered on a weekly
basis at Te Takere with between one and three
participants most weeks.
It is also offered at least once a month at Foxton
and Shannon libraries. On more than two occasions
participants have come back to let us know that after
attending our Employment Readiness workshop they
were successful applying for a position.
A team of eight staff are now delivering the Stepping
Up workshops in our three locations.
Creating experiences
During a story time visit to Arohanui
Kindergarten, children’s librarian Deborah
Macdonald noticed a little girl sitting quietly
and listening to the stories but not really
participating along with the other children.
After reading an animal sounds book, she let
each child push some of the sound buttons.
This little girl became suddenly animated
when it was her turn. She quickly located
the buttons and her whole face lit up. What
Deborah hadn’t realised was that she was
blind. “It was really lovely just to see the effect
that this experience had on her.”
At another centre, a little boy was sitting
quietly, again not joining in. She started
reading a Thomas the Tank Engine book with
sounds. He suddenly jumped up and grabbed
the book, calling out the names of all the
characters.
“The teacher in charge ran to call other
teachers to come and listen. They were
amazed as apparently this little boy just
doesn’t talk. These experiences show just how
worthwhile these visits are,” said Deborah.
YouthTek 2015
Twelve students participated in YouthTek
in April 2015. As well as students from
Horowhenua College, Waiopehu College
and Manawatu College there was also one
student who had left school at 15 to continue
his education through the Correspondence
School. He was initially anxious about
attending YouthTek, having been out of school
for so long, but he coped well in a classroom
environment, soaked up all of the information
he could and engaged well with the tutors.
He and one of the Waiopehu students, had no
transport so Te Takere staff drove them to and
from Te Takere each day. The younger student
had been banned from using school computer
facilities after hacking into the administration
system. He and his brother lived with their
unemployed Dad and he had a number of
computers but no internet access at home.
“It was a privilege to get to know both of
these young men and open their eyes to
possible employment opportunities on our trip
to Trade Me, Wellington Airport Fire Station
and the Ministry of Education,” said organiser
Joanne Dillon.
.10 TE HOROWHENUA TRUST .11ANNUAL REPORT 2014/15
Te Takere TravelMatariki
Te Takere will provide visitors, travellers and
conference delegates with information and travel
booking services and facilities.
Promoting Horowhenua
The Visitor Information Centre at Te Takere meets the
needs of visitors to the region who want information
on local attractions and accommodation but its biggest
business activity is booking travel and accommodation
for residents wanting to travel outside of the District.
Domestic Travel
We are one of the biggest sellers of Intercity
bus tickets in NZ and book many rail, ferry and
accommodation nights for residents who prefer to not
book online or use credit cards.
International Travel
Our experienced travel agent Colleen Tyree is an
international travel broker. She has had a fabulous first
year helping many residents plan their holidays and
business trips. The Trust is proud to generate a greater
share of its operating budget from sources other
than rates and the more successful our commercial
operations are the more profits we are able to reinvest
back into services for Horowhenua residents.
Fly Palmy
A new partnership was developed with Palmerston
North Airport and library members who booked their
flights out of Palmerston North received heavily
discounted parking for stays away longer than 3 days.
Excursions
A new initiative this year is escorted excursions and
our first two, to World of Wearable Arts 2015 and
the Edinburgh Tattoo both sold out smartly. We are
investigating other excursions; a night at the Opera
perhaps!
Merchandise
A small but fabulous range of souvenirs and giftware
is proving popular with visitors and locals alike.
We regularly change the suppliers which keeps the
selection fresh and appealing.
Te Ao Maori within Te Takere will reflect the rich and
diverse Maori culture from throughout the region.
Matariki begins to rise in the last few days of May and
symbolises the coming of the Maori New Year. Matariki
is the Maori name for a group of seven stars known as
the Pleiades star cluster. Some people think of Matariki
as a mother star with six daughters, and it is often
referred to as the Seven Sisters.
This year Te Takere collaborated with Grace Taniora,
educator and Chairperson of Te Pataka Mauri Ora trust
who deliver Te Reo Maori programmes and initiatives
alongside Ma Te Reo and the Maori language
commission.
The week started with a Powhiri to welcome visitors
to learn about Maori tikanga and the meaning behind
Matariki. English Language students participated in
the Powhiri led by Muaupoko Kaumatua Te Hira Hill.
A packed programme for the week included Te Reo
classes which attracted 20 -30 people each session.
Noho Tamariki sessions were run every Tuesday and
Thursday and over 200 children and their families
enjoyed Matariki to its fullest through culture, dance,
music, crafts and Kai. Matariki festivities concluded
with a Hangi tasting with over 80 hangi meals given
away to the community.
Matariki is seen as an important time to celebrate the
earth, and show respect for the land on which we live.
It is a good opportunity for Maori to share their stories
and culture with the wider community.
.13ANNUAL REPORT 2014/15.12 TE HOROWHENUA TRUST
Events
The Horowhenua is a district rich in arts and culture
that publicly celebrates its depth and diversity
through a calendar of vibrant activity and events.
Horowhenua aims to provide the best rural lifestyle
in NZ and creating a lively and interesting community
space that people want to spend time in is one of the
ways that we do that. Throughout the year an ongoing
calendar of events – 770 community events if you
want to count them – were held including puppeteers,
storytellers, orchid shows and book launches.
Te Takere Live
The events team including resident musicians Ramon
Oza and Nick van Dijk facilitate a year round programme
of performances under the newly developed brand ‘Te
Takere Live’.
Every Friday lunchtime local musicians entertain the
delighted Café crowd. The Day out in Town bus brings
residents into Levin from Shannon, Foxton, Foxton
Beach and Waitarere arriving at around 11.30am and
departing for the return trip at 2pm which means there
is plenty of time to enjoy the café and concert – which is
free!
Thanks to the generosity of Creative Communities, we
have been able to provide a programme of concerts on
the last Sunday of each month that feature professional
artists from the lower North Island.
We have also run a couple of ticketed events throughout
the year including the Andrew London cabaret. This
was a great night out at a very reasonable cost where
Andrew and his talented side kicks entertained an
appreciative crowd with great humour and good music.
These ticketed shows provide a different experience
for our residents but are important as fund raisers to
cover the cost of the many free events we provide. The
common principle across much that we do is: ‘ if you can
afford to help us bring experiences like this to Levin we
would love your support otherwise please enjoy it for
free’.
Orchids
The annual Levin Orchid Society show was held at Te
Takere in September 2014 and the entire main space
was full of glorious, exotic show-stopping blooms. Each
morning, after having been locked up all night, the air
was heavy with the sweetest scent - who knew orchids
had perfume?!
Fashion Parade
Social history was celebrated at the Something Old,
Something New, Something Borrowed, Something
Blue fashion parade as part of Family History Month. It
was conceived and largely organised by Horowhenua
Family History Group life member Gloy Deadman. Her
34 models were staff and their associates, family, friends
and acquaintances. Bridal gowns and bridesmaid and
flower girls dresses from as far back as 1918 were the
talking point of the parade which featured new season’s
fashion from Ballentynes. This fantastic show was
watched by 150 people and sold out in a week!
.14 TE HOROWHENUA TRUST
Title here ?
Services, facilities, resources, social opportunities and
programmes which support older community members
to live a satisfying and healthy lifestyle.
Quiz Night has become an entertaining social occasion
for many of the regulars who line up each week ready
for the latest challenging round of questions.
Amongst the combatants is Kapiti visitor David
Simpson who joined in the fun from the first night
while in town to spend time with his elderly mother.
The retired teacher loved quiz night from the start. He
joined ‘Our Team’, made up of two other ‘solo quizzers’
who walked in off the street, three other ‘irregulars’
and occasional quizzers who joined in for a week or
two. Usually in the top three or four, ‘Our Team’ has
come out on top twice, and was second in the first
Twelve Week challenge.
“I have thoroughly enjoyed it,” David said. “It gets me
out of the house to meet more people while I am here
with Mum.” David spent more time in Levin than at his
Kapiti home while his mother was in the rest home. “I
needed to get out and Te Takere helped me to do other
things.” A keen reader, he also joined the library and
loves Te Takere.
He spends a lot of time in Asia mentoring teachers and
some of the schools he visits don’t have libraries. “It
makes you realise what a wonderful asset Te Takere is.”
David is competitive and likes to do well each week,
but accepts that occasionally, depending on the topics,
the team fails to fire. His interests are history, maths
and music, but often the music questions, popular
culture, TV and films are beyond his broad knowledge.
The secret to a good a Quiz team, he said, is a range
of ages and interests to cover all the possibilities in
the numerous categories, something everyone who
attends has discovered.
Quiz Night is all about providing a fun community
event for people aged 18 to 80. It uses a long-
established and proven Pub Quiz model and is held
every Wednesday from 7pm – 9pm. Families, friends
and business teams all regularly compete and there is
usually a table of ‘walk- ins’.
Auckland-based company Believe It Or Not which
is supplying the questions has successfully run quiz
nights throughout New Zealand since 1998 and
they now have around 250 venues taking part every
week. Director Brendan Lochead said the quizzes are
designed so that all generations can participate. “They
are broad general knowledge, multi-media quizzes.
There’ll be clips of an All Black scoring a try, a movie
or TV theme, flags of the world or photos of famous
people in disguise.”
The company’s concept has been tried in a couple of
Levin pubs but they never got off the ground. “I’ve
been saying Levin is the largest urban centre without a
quiz night – now I will have to find another one.”
Quiz Night
.17ANNUAL REPORT 2014/15.16 TE HOROWHENUA TRUST
Festivals and
Celebrations
A multi purpose heart and hub; a community
centre in its fullest sense and an affordable family
destination which reflects the richness and
diversity of the community..
Te Takere is helping visitors experience other cultures
without having to take a long plane flight.
Cultural festivals like Matariki, the Samoan Language
week and Diwali have become permanent fixtures on
our events calendar.
Staff love helping celebrate these special events and
welcome the opportunity to help showcase other
cultural traditions.
Diwali
Levin’s Indian community gets right behind the
“festival of lights” in Te Takere.
Along with two staff members they organised
and sponsored six days of activities for all ages,
culminating in a special evening with Bollywood
entertainment and fireworks.
Diwali is an ancient Hindu festival celebrated in India
every year in autumn. Spiritually it signifies the victory
of light over darkness, knowledge over ignorance, good
over evil, and hope over despair.
Diwali at Te Takere allowed everyone to celebrate and
experience Indian culture in its many and colourful
forms and it was great to see the mingling of cultures,
especially at the powhiri which started the festivities.
There was storytelling, chalk art and Bollywood
dancing, but the most popular events were the cooking
demonstrations and tastings, henna painting and the
sale of Indian pre-loved Indian costumes and jewellery.
Horowhenua’s Indian community got together for a
garba dance, a joyful style of dance full of sweeping
and swirling action which was much admired.
The finale featured Bollywood entertainment and
food provided by Rangoli and Taste of India that was
enjoyed by 330 guests, topped off with a fantastic
fireworks display.
Samoan Language Week
Part of celebrating Samoan Language Week was an
event especially for pre-schoolers. All early childhood
centres were invited and more than 100 attended.
The programme started with a welcome song in
Samoan, which was led by the children from Fanau
Pasifika, followed by an animated YouTube video
shown on the big screen in the open meeting room
promoting the use of Samoan Language.
A highlight was a dual reading of the Hungry
Caterpillar with Rasela from Fanau Pasifika reading in
Samoan and children’s librarian Deborah Macdonald in
English.
Contact Youth Space worker Asaria Saili talked to the
children about his special Samoan tattoo and everyone
sang Savali Vali – a popular Samoan song – with the
words shown on the big screen so all could join in.
Performances by Fanau Pasifika which included dance
and song, and by St Joseph’s Samoan group attracted
much interest and helped raise the profile of Samoan
Language Week.
Christmas Market
In other celebrations Te Takere helped bring Christmas
to town with a festive market held on the same day as
the annual Christmas Parade.
A great assortment of stalls were organised with
something to please visitors of all ages.
There was craft, food, bouncy castles, woodwork, ideas
for Christmas gifts, the BNZ Santa’s Grotto, a children’s
Christmas Show with Kayne from Kidszone.
A lot of organisation and preparation had gone into
the day which was unfortunately marred by heavy
rain and strong winds which sent the market indoors
before midday. Stallholders were accommodated
wherever we could find space and the festivities
continued. Even the Christmas parade went ahead in
atrocious weather conditions.
.19ANNUAL REPORT 2014/15.18 TE HOROWHENUA TRUST
Library
The library engages, inspires and informs the
Horowhenua community - providing free and ready access
to information, ideas and works of the imagination.
Friends of Horowhenua Libraries
The Friends of Horowhenua Libraries have again been
wonderful. They ran the books sales and the annual
large print appeal – and donated $10,000 themselves!
They also worked with the Menz Shed who built us
some beautiful, easy to move, display stands for
showcasing library books in Te Takere.
Volunteers
A special class of Friends are our volunteers who week
in and week out come to work and help us provide a
library service to the district. Our volunteers manage the
Homelink service which provides books to people who
cannot get out and about, they manage the distribution
of stock among the library branches, they process every
book we buy and mend all the ones that need it and this
past year shelved and tidied 346,000 books!
E-resources
The Trust has invested in more digital resources that can
be accessed from home using a library card. Ebook loans
have increased; it is so easy to download a new title
from your bed in the middle of the night or when away
on holiday!
New databases this year include:
• Beamafilm - streamed indie films and documentaries;
• MyHeritage - available from home unlike Ancestry. 	 	
com which is only available at one of the libraries;
• Newspapers - British newspapers stretching back to 	
the 1600s and USA back to the 1800s (great for 	 	
genealogists) supplement our full-text dailies from 	 	
around the globe;
• Zoo whizz - curriculum-linked ‘game’ that helps kids 	
enhance their numeracy and literacy skills,
• Crystal Rain Forest - simple coding for kids.
Branch Services
When Te Takere opened usage at the branches fell
significantly and the hard decision was made to provide
library staffing at Foxton in the afternoons only and to
open Shannon library in the afternoons only. We are
delighted that visits to both sites have increased in
this past year: up 17% at Shannon and 51% at Foxton.
Funding has been secured to staff both sites all day for
2015/2016.
The Tokomaru Community library has struggled in recent
years with few volunteers and limited opening hours.
We are delighted that 3 new locals have come forward
as it is terrible when a library service closes.
We are looking forward to the long overdue new library
facility at Foxton.
New leads have been appointed for Shannon and
Foxton libraries with responsibility for developing a
more diverse range of services and activities in the local
communities.
Top 5 Non-fiction
1.	 Spies and commissars: Russia and the
West in the Russian Revolution - by Robert
Service
2.	 Dirty Politics: how attack politics is poisoning
New Zealand’s political environment - by
Nicki Hager
3.	 A wife on Gorge river - by Catherine
Stewart
4.	 Winston: the story of a political phenomenon
- by Ian Wishart
5.	 The natural garden : landscape ideas for
New Zealand gardens by Xanthe White
Top 5 Fiction
1.	 A wanted man - by Lee Child
2.	 Bad luck and trouble - by Lee Child
3.	 Never go back - by Lee Child
4.	 Nothing to lose - by Lee Child
5.	 Three letters - by Josephine Cox
Top 5 Largeprint
1.	 The devil you know - by Josephine Cox
2.	 Tomorrow the world - by Josephine Cox
3.	 Persuader - by Lee Child
4.	 Love child - by Irene Carr
5.	 The woman who left - by Josephine Cox
Adult fiction
Children and teen books
Largeprint
DVDs
Adult non-fiction
E-books
Top 5 DVDs
1.	 Stargate SG1
2.	 Diary of a wimpy kid
3.	 Dances with Wolves
4.	 Cars 2
5.	 Overlord
Top 5 E-books
1.	 All I want for Christmas is a cowboy - by
Jennifer Ryan
2.	 Night moves - by Nora Roberts
3.	 Pride & Pleasure - by Sylvia Day
4.	 Cross Country - by James Patterson
5.	 Somewhere in France: A Novel of the Great
War - by Jennifer Robson
Lending
While visits to our sites has increased slightly over last
year library loans have declined by 9%.
DVDs are now a ‘sunset collection’ with loans falling
rapidly due to increased access to online content. This
has had an impact on non-fiction loans which are down
13% over last year and reflects how easy it is to find
answers on the internet.
Recreational reading increasingly forms the bulk of our
library loans although biographies, travel and lifestyle
titles still lend strongly.
E-books
Four years ago when Borders went into bankruptcy the
supremacy of digital over print seemed certain. Sales of
ebooks had risen 1,260% from 2008-2010 and predictions
were that by 2015 ebooks sales would outnumber print.
Roll forward and the outlook is far different. According
to the American Booksellers Association ebook sales
have fallen by 10% in the last 5 months alone and print
sales are up 10% with some retailers reporting their best
annual performance ever. While ebooks are not a fad it
is definitely a case of horses for courses!
Breakdown of loans
.21ANNUAL REPORT 2013/14
Meet
the Author
Facilitate opportunities for the community to provide,
participate and experience a wide variety of events and
activities.
Book promotions and launches are an integral part of
the events calendar at Te Takere.
Grandpa’s Slippers
We were proud to be a part of the re-launch of the
hugely popular children’s book series, Grandpa’s
Slippers, which was illustrated by Foxton artist
Wendy Hodder. Twenty-five years after they were
first published the classic stories were completely
redesigned and refreshed to appeal to a new
generation of New Zealand children.
Wendy was on hand at the Christmas market with
Grandpa to talk to children and sign books. Illustrating
is only one aspect of this talented artist’s work. She
is well-known in Horowhenua for her Foxton murals,
Chorus box paintings as well as her art work at the
Horowhenua District Council. Wendy also painted the
landscape that embellishes Te Takere’s interior walls.
Master Chef 2014
We also had a special treat when winners of TV’s
2014 MasterChef Karena and Kasey Bird (pictured
right) visited for a cooking demonstration as part
of their national book promotion tour. The down-to-
earth sisters from Maektu in the Bay of Plenty wowed
Masterchef judges and fans with their fabulous food
and incredible poise under pressure and they were a
big hit here too.
With their new cookbook on the shelves they were on
a tour of New Zealand and in association with Levin
Paper Plus they included Te Takere in their itinerary.
While chatting about themselves, their families and the
Masterchef experience they whipped up a salmon and
noodle salad which the audience was happy to taste.
The Wonkey Donkey
For the children we had a visit from ‘Wonkey Donkey’
author and songwriter Craig Smith promoting his
new book ‘Square Eyes’. His audience packed out the
Contact Youth Space and there was plenty of singing
and dancing and lots of laughter. Craig was generous
with his time, staying after the show to autograph
books and chat with his young fans.
Other book launches included: Adopt an Anzac’s
‘Horowhenua and the Great War 1914-1918’; Otaki
author Janet Slater Bottin’s ‘Moments for Which There
are No Words’ an anthology for adult readers; and Dr
Catherine Knight’s Ravaged Beauty telling the story
of Manawatu from the time Polynesian people first
settled on its coast through to today.
.23ANNUAL REPORT 2014/15.22 TE HOROWHENUA TRUST
Youth
Te Takere provides youth in the Horowhenua with a
range of experiences, services and resources, including
a space for social and recreational activities, group and
individual learning, and mentoring and support.
Contact Youth Space
Adolescence is a time of physical, emotional, social and
educational growth - the transition from childhood to
adulthood. Young people spend the bulk of their time
being managed or influenced by adults with authority
– at school and at home. While school is structured and
controlled, the home environment can vary between
relaxed and supportive to unpredictable and stressful.
Young people with access to a community youth space
have an environment where they can be themselves,
without the expectations of parents or teachers, the
responsibility for younger family members or the risk
of emotional or physical harm.
A good youth space provides a safe and neutral home-
away-from-home where all young people can hang out
with their peers. They may meet youth from different
backgrounds who attend different schools, study at
home or are no longer in the education system. This
helps to overcome social isolation as well as encourage
socialising.
The youth space provides a range of activities to
participate in as well as spaces where they can just sit
and reflect on their day, chat with friends or wait to
be picked up by a parent at the end of the day. They
can find a space to do their homework, learn skills,
discuss a personal matter with one of the trusted
youth workers or engage in a physical activity like table
tennis.
Young people generally take pride in their own space,
value opportunities to take responsibility and have
input into activities and plans. Some youth exhibit
leadership skills through helping to run events,
participating in adult activities such as youth council
meetings and helping to support their peers.
The financial cost of providing an accessible youth
space can have long lasting financial and social
benefits for a community - raising young adults who
have the confidence they need to enter tertiary study,
who have a sense of pride in their community and may
return to their community to work or open businesses
and set up a home with their own families.
Youth Art Project
The open space in front of Te Takere has been
transformed into an outdoor gallery, the grey walls
coming alive with the colour of 10 paintings by young
Horowhenua people.
They are amazing, absolutely brilliant,” was the comment
from a library user when she saw them.
Another visitor who lives in Kapiti but works in Levin was
equally impressed with the exhibition. “This is a beautiful
building and these [art works]are really wonderful,” she
said.
Part of the vision when Te Takere was designed was to
create an outdoor gallery on the waka walls and it has
become a reality thanks to support from the Ministry of
Youth Development’s youth development partnership
fund. This was a partnership project where we worked
with Youth Voice, the Levin Art Society, Manawatu,
Horowhenua and Waiopehu College.
It was very special at the opening to see proud parents
taking photos of their children with their paintings,
transformed into panels more than two metres high by
the Old Foundry in Levin.
There were 51 submissions from 49 young Horowhenua
people and choosing the 10 to go on the waka walls was
not an easy job so it is good news that the funding has
allowed 10 more to be digitised, with production and
display scheduled for some time in the next 12 months.
“It’s a great outcome because it means we can continue
to celebrate the youth achievement for many more
months, and it demonstrates how broad the talent
is in Horowhenua,” said Horowhenua District Council
community development advisor Garreth Stevens, who
co-ordinated the project with our Youth Space team, local
artists who lead workshops, the Horowhenua Art Society
and local colleges.
Jesse Smith, Hine TePeeti, Vada Bowling, Adam
Groeneveld, Khai Reed, Laura Wedlock, Courtney Butcher,
Zacharay Taylor, Rachel Sue and Paula Chambers, are the
young artists whose work is on display surprising and
delighting our visitors.
As Horowhenua District Mayor Brendan Duffy said at the
unveiling: “It doesn’t get any better than this.”
.24 TE HOROWHENUA TRUST .25ANNUAL REPORT 2014/15
Exhibitions
BNZ
Business Suite
Te Takere contributes to the economic and social
prosperity of the community and is responsive to the
needs of local businesses and organisations.
The Bank of New Zealand is proud to partner with Te
Horowhenua Trust in supporting the BNZ Business
Centre at Te Takere. Horowhenua is a district on the
move and the centrally located modern facilities and
technology are available to support businesses to
thrive and compete on a national and global stage.
In addition to naming rights BNZ are able to gift free
meeting room use to their corporate clients. This is
terrific news for the Trust as the more local businesses
that can take advantage of the facilities on offer the
happier we are.
The BNZ Business Centre is a key activity in generating
income to supplement funding from rates. There is
keen competition between businesses and community
groups to book our meeting rooms with their state of
the art technology.
Community Use
There were 861 room bookings between January and
June 2015. Of these 334 were community groups,
336 were commercial clients and 191 bookings were
for inhouse programmes. 12,406 people attended
meetings in the BNZ business suite during 2014/2015
compared to 5,860 in 2013/2014. We provided $22,000
of catering and received $40,000 in room rental income
to supplement the BNZ sponsorship.
We have been actively seeking to grow our client
list and in the last year 109 different organisations
regularly booked space at Te Takere compared to 72
the previous year.
BA5
Networking is an important part of being in business
and Te Takere is at the heart of the process in
Horowhenua. Organised by Horowhenua District
Council, sponsored by Electra Trust, catered by Focal
Point and hosted by Te Takere the Business After 5
get-togethers are a good example of working together
to achieve a common goal.
The catered functions, held once a month, start around
5.30pm with drinks and nibbles, followed by a speaker,
often a managing director or CEO of a local company,
and then there’s a chance for more mixing and
mingling. The social time is the perfect opportunity to
share ideas and discuss problems. Between 60 and 80
attend the monthly sessions, some coming from Kapiti
and Palmerston North.
Te Takere hosts a range of local, regional and
national exhibitions, events and performances
which are of interest to all sectors of the community
and visitors to the area.
The exhibition space at Te Takere hosts monthly
exhibitions and artists are encouraged to spend some
time onsite demonstrating their craft.
One artist who took up the offer was Kerry Wales, who
set up his easel for several hours a day and chatted to
visitors about his work and the art classes he runs.
A special exhibition this year was by our youngest
artist Anna Nikolajenko, a former Waiopehu College
student, who presented bold and colourful paintings in
her first ever exhibition.
Anna held a function to launch her show which was
well attended.
Anna’s former art teacher, Edward Walton, was
delighted to see the progress she had made and
“tickled pink” to see an artist who painted and had not
gone into designwork.
Other very successful exhibitions were organised by
the Te Takere Heritage group including the ANZAC
display of army and naval memorabilia, and the Family
History month display in August, when display boxes
were filled with lovingly curated heirlooms from local
families.
Demand is high for the exhibition space and it is
booked six months in advance. An increasing number
of art works are being sold supporting the local arts
economy. Exhibitions are free but there is a 20%
commission on all sales.
An exciting extension of our exhibition space is the
waka wall gallery which is currently featuring the
Youth Art murals. The waka wall art exhibition will be
changed 3 or 4 times a year.
In Flanders fields the poppies blow
An army of volunteers made poppies for a mass display in Te
Takere during the World War I centenary celebrations.
Inspired by projects in Australia, AA Services lead Linda Johnstone
decided to create a wall of poppies to mark 100 years since the
first Anzac Day in April.
She started crocheting poppies to keep her hands busy when she
gave up smoking, creating 86 of the symbolic ANZAC flowers in
the first month. She was joined by colleagues and clients at Te
Takere, and their family, friends and acquaintances also took up
the challenge and the numbers started increasing.
Linda recruited members of the social crochet group which meets
once a week in Te Takere and they knitted and crocheted up a
storm, with large bags containing hundreds of poppies delivered
after the summer break. The group was started by Jenny Goyne
essentially to help people learn to crochet, but anyone can take
along their favourite handcraft and join in.
Members of the group greatly enjoyed being a part of the poppy
project.
Chris Wells learnt to crochet from Jenny but said the most
important part for her was making the poppies. “I saw in the
paper they were making poppies and I wanted to be involved in
it,” she said.
Sally McPhee is also learning to crochet and joined in after
spotting the group when her grandson was attending Minecraft
sessions at Te Takere. “It’s a lovely little social group,” she said.
“My husband goes to the Menzshed and I’m going to the ‘ladies
lounge’.” As a newcomer to Levin she said it was a great way to
meet people. “And I have met some lovely people.”
The poppy panel that resulted was a true community project.
A few weeks before Anzac Day members of the Embroiderers
Guild began the huge task of sewing the poppies together, their
numbers boosted by members of the public who had seen the
newspaper stories and wanted to be part of it, including 92-year-
old Nola Fullerton. “It is such a wonderful project, I just wanted to
do my bit,” she said.
More than 1500 poppies make up the panel hanging in Te
Takere, a tactile artwork which has been much admired and
photographed.
.29ANNUAL REPORT 2014/15.28 TE HOROWHENUA TRUST
Children
Te Takere provides children and whanau with a range
of resources, experiences and services including
a children’s area for reading, choosing books,
storytelling, playing and using computers, learning
and socialising.
Children’s services are delivered by two fulltime
librarians: Deborah Macdonald and Colleen Hayes,
who is also a trained primary school teacher. This
is because we believe that literacy is the key to all
other success in life.
Together they have delivered a phenomenal
outreach and engagement programme over the last
year.
Term times are packed with programmes supporting
the development of early literacy and school holiday
programmes are run at Shannon, Foxton and Levin.
Visits to early childhood centres
Deborah pays regular visits to most early childhood
centres within Horowhenua and here she shares a
couple of standout moments about the importance
of storytimes:
“I had been invited to lead story time at Arohanui
Kindergarten, the teen parenting unit at Waiopehu
College. During one session, I noticed a little girl
sitting quietly and listening to the stories but not
really participating along with the other children.
After reading an animal sounds book, I let each child
push some of the sound buttons.
This little girl became suddenly animated when it
was her turn. She quickly located the buttons and
her whole face lit up. What I hadn’t realised is that
she is blind! It was a really lovely just to see the
effect that this experience had on her,” said Deborah.
At another Centre, a little boy was sitting quietly,
again not joining in,” she said.
“I started reading a ‘Thomas the Tank Engine’ book
with sounds. He suddenly jumped up and grabbed
the book, calling out the names of all the characters.
The teacher in charge ran to call other teachers to
come and listen. They were amazed as apparently
this little boy just doesn’t talk.”
Entertainers
This past year we have had some excellent children’s
entertainers. In November, Craig Smith, author
of the Wonky Donkey entertained an audience of
over 200 children. We have also hosted puppeteers,
magicians, storytellers and pirates.
A highlight was a visit from the Tall Poppies Youth
Theatre from Palmerston North who performed
Goldisnowrellahood. This was a humorous rendition
of Goldilocks who got side-tracked into other fairy
tales, with everyone ending up totally confused.
The young performers showed amazing talent and it
was a fabulous show, attracting an audience of over
100.
Junior Master Chef
Te Takere’s children’s librarians cooked up a sweet
treat for the intermediate age group’s finale of their
summer reading programme.
They staged a mini Masterchef competition
complete with a mystery box which contained
everything to make and decorate a gingerbread
house.
Five teams of two took part in the test, creating
colourful houses in challenging conditions which
turned two of them into “Christchurch houses” when
the icing failed to keep them together.
The winners Tony Wilton from Shannon and Ethan
Roentgen from Levin impressed the judges with
their team work. The boys had never met before and
tackled the construction task meticulously to build
an impressive house, complete with overlapping
roofing tiles made of chocolate buttons.
The annual programme to encourage children of
all ages to continue reading through the summer
holidays is sponsored by Eastern and Central Trust
and run from libraries throughout the Eastern and
Central Districts.
This year’s favourites
Top Five Picture Books
1. Little Rex - by Ruth Symes
2.	 Primrose - by Alex Smith
3.	 Room on the broom - by Julia Donaldson
4.	 Miss Tutu’s star - by Leslea Newman
5.	 Where the wild things are - by Maurice 		
Sendak
Top Five Fiction
1. Greg Heffley’s journal - Diary of a wimpy kid
2.	 The dragon prophecy - Geronimo Stilton
3.	 This Hotel Is Haunted - Geronimo Stilton
4.	 The last straw - Diary of a wimpy kid
5.	 Get into gear, Stilton - Geronimo Stilton
Top Five Non-Fiction
1.	 Ripley’s believe it or not!
2.	 Jurassic dinosaurs
3.	 Minecraft combat handbook
4.	 Dogs on the job
5.	 The lego ideas book
.30 TE HOROWHENUA TRUST .31ANNUAL REPORT 2014/15
Customer
ServiceHeritage
Local and family history resources are collected,
conserved, digitised and made available for
everyone to use.
Scanner
Searching old editions of the Levin Chronicle is now
easier with the purchase of a microfilm/fiche reader
for the heritage room.
Preserving our local heritage is an important part of
Te Takere’s mission and now family historians and
other researchers have the chance to look through
newspapers from early last century.
Stories from the Chronicle from 1910 to 1920 are easily
accessible by computer through the National Library’s
Papers Past website and bound copies of the paper
from 1940 up to around five years ago are available
in the Te Takere Heritage Room. The gap from 1921 to
1939 is now filled by microfilm and the Shannon News
from 1921-1929 is also available.
The scanner is the latest model and makes searching,
clipping, cropping and saving easy. It also has cruise
control and optical character recognition to convert
the print into editable text.
The thousands of microfiche available in the Heritage
Room which include births, deaths, marriages, electoral
rolls, cemetery records and records from England can
also be read on the scanner.
While it was a big learning curve for volunteers the
scanner is now being well used and is a fantastic tool
for researchers.
Heritage Room Activities
Community volunteers and members of the
Horowhenua Family History Group and Horowhenua
Historical Society ran a variety of events during the
year to raise funds for resources and build interest in
Horowhenua heritage.
Highlights included the Wedding Fashion parade,
Mystery of History Research Weekend and Cemetery
Walks.
Research Weekend
Held during Family History Month, the Research
Weekend brought quality speakers and experts to Levin
to help with family research. It was attended by 60
people over the two days and many eureka moments
were recorded.
Cemetery Walks
Three separate walking tours, each featuring different
graves, have been arranged and alternate throughout
the summer months. A Soldiers’ Cemetery Walk was
also popular. Each tour averaged 12 participants.
Service excellence is a priority at Te Takere with
all customers being impressed by the friendly,
professional and timely service delivered by the
Te Takere Team.
With over 530,000 visits through our doors this year
Trust staff have their work cut out for them providing
an excellent service over 7 days and 3 sites.
In addition to providing regular services like AA,
Library and Visitor information staff also planned
and delivered 109 different activities or programmes
which they delivered 1,057 times. Of those, 770 are
‘community’ events and 275 are classified as ‘learning‘
events. For the six months Jan – June 2015 (when we
starting counting separately) 51 programmes or events
were delivered at Foxton and 44 in Shannon.
One Team
All customer service staff are expected to be team
multi trained and have expertise in at least 2 core
service areas. This might be AA and Library, or
Visitor Information and Digital literacy or any other
combination.
We also have staff working at more than one site to
ensure that all sites can be operated well if branch
staff take leave.
The Customer Service team is led by Kiri Nga Rita who
is a librarian with vast experience working at both
Foxton and Shannon and working on special projects
across the District.
Colleen Tyree, a travel agent with many years of giving
excellent service, leads the Visitor Information team.
Linda Johnstone leads the AA team which is probably
the busiest service counter in the whole organisation.
And, Brenda Lineham is the new BNZ Business Centre
lead who coordinates all room bookings.
Stepping Up
The Service staff have all had to ‘Step Up’ this year and
undertake training in order to provide the Stepping
Up Programme which we are delivering in partnership
with the 20/20 Trust. This programme is about helping
citizens learn everyday digital skills. Classes are run
on a wide range of topics but we also provide 1:1
assistance as required.
“Barbara and I were most
impressed by Te Takere and
while our local library is a
place we regularly visit, I
suspect that if we lived in
Levin, we would occupy
ourselves in Te Takere from
open to closing!”
Quote from a customer
.32 TE HOROWHENUA TRUST .33ANNUAL REPORT 2014/15
Financial
Summary
Volunteer
Resource Centre
Te Takere supports and links local community groups
and organisations, contributing to a positive and
sustainable future for community services.
Te Takere is the new home of the Horowhenua
Volunteer Resource Centre which benefits both
volunteers and the organisations needing their help.
Volunteers play an important part in the community
and Horowhenua is lucky to have many people already
giving their time to the groups they are involved in.
For those new to town or newly retired, the resource
centre helps by matching their skills to organisations
that need volunteers.
Heading up the resource centre is Te Takere customer
service representative Mary-Jane Pritchard. As a Levin
local most of her adult life, Mary-Jane was the ideal
candidate for the new post of the development co-
ordinator for the Horowhenua outreach service of the
Volunteer Resource Centre Manawatu and Districts.
She had been working in customer services at the
library for more than year and was ready for a new
challenge. Mary-Jane’s role involves building links with
other volunteer organisations to establish their needs,
promoting the volunteer centre’s services and growing
volunteer membership.
She realises that people can be reserved about
volunteering due to time constraints and she will
work hard on matching expectations with ability, for
individuals and organisations alike.
Volunteering isn’t new to Mary-Jane. She has been a
volunteer herself with the Scouts, meals on wheels
and a local school’s board of trustees. She also runs CV
classes at Te Takere every week.
Mary-Jane has good community engagement
experience and is easily able to easily talk to a wide
range of people.
The Volunteer Resource Centre ‘Pop Up Office’ is open
for two hours daily Monday to Friday in Te Takere,
staffed either by Mary-Jane or one of her volunteers.
The District Manager, Norelle Ward, is delighted with
the progress being made in Horowhenua. “The high
calibre of volunteers and the way we have been able
to accommodate the service have all been a pleasant
surprise”.
58 volunteers have offered to help in a variety of ways
and 22 organisations have registered with most having
more than 1 volunteer position available.
The Trust receives the bulk of its funding through
a library grant from Horowhenua District Council,
through community rates. In 2014/2015 we raised 29%
of our operating income through other sources. Prior
to Te Takere opening the Trust raised just 15%.
The Trust recognises that user charges are a barrier
to using Te Takere and the libraries at Shannon and
Foxton and tries hard to keep these to a minimum.
In the past the Trust has preferred to focus its
attention on seeking sponsorship, grants and
donations, however generating income through a
number of operating activities has been required in
order to achieve the shift in dependency that Council
requires.
Expenses
Staff costs
Resources and activities
Administration
Depreciation
Income
Council grant
Contracts
Operating income
Sponsorship and donations
.35ANNUAL REPORT 2014/15.34 TE HOROWHENUA TRUST
Supporters
Major Funder
Horowhenua District
Council
Corporate Sponsors
Bank of New Zealand
Colbert Cooper
Accountants
Contact
New World
Paper Plus
Plumbing Solutions
Whispers Cafe
Partners
Altrusa
Friends of Horowhenua
Libraries
Horowhenua Family
History Group
Horowhenua Greypower
Horowhenua Historical
Society
Koputaroa School
Libretto Café
Lions Club
Muaupoko Tribal Authority
Levin Rotary Club
Seniornet
Waiopehu Lioness Club
Youth Voice
Grants
Ara Taoihi
2020 Communications
Trust
Eastern & Central
Community Trust
Endeavour Community
Trust
Helen Graham Charitable
Trust
Infinity Foundation
Lottery Grants Board
Ministry of Social
Development
Ministry of Youth
Development
Pub Charity
Southern Trust
Thomas Bevan Charitable
Trust
Behind the Hedges
BS Young Ltd
Crowe Constructions and
Associates
David & Beverley Young
Davis Contracting
Graham Carey& Marie
Mead
Malcolm Guy
Pescini Brothers
Peter Young
Woodhaven Gardens
Wrightson Real Estate
Koputaroa School parents
and families
Horowhenua Growers
Coffee Club /
Donations
A. McDonald
Agnes Beach
Alvine Marshall
Anawera Trust
Ash Suri
Avon Neale
Barbara Rolls
Berry Family Trust
C Smith
Cath Bennett
Christine Gardner
Christine Greig
Colin & Sue Brown
Cushla McColl
Daphne Barrett
Dorothy Jones
Elaine Browning
Ema Jacob
Envy Hairdressing
Errol MacDonald
Ethel Mackie
Garry & Pam Good
GJ & Fereti Booth
Helen Blake
Helen Chambers
Inez Disher
Irene Good
Jagwati Patel
Janet Lord
Jean Blizard
Jill & Barry Taylor
Judith Holloway
Judith Rothnie
Judy Eagle
Julie Stichbury
Kapiti Green
Laurel Harding
Len Morrell
Linda Fletcher
Lions Club
Lynne Laris
M B Henry
M Clarke
Maeline Wilson
Margaret & John
Graumans
Marjorie Law
Martin Howse
Mary Hall
Mary Perry
Maureen Norfolk
Maureen Taylor
Mclennan Family
Michael Harding
Mrs Pescini
Neil Perfect
Norma Stuart
P & T Sheppard
Poonam Dang
R Blake
Raaj Rani
Richard Cradock
Rita Ingle
Rosalie Masson
Rose Cotter
Shirley Mead
Sui Kai Haslam
T Rahui
Teresa Mason
Tina Patel
Trish Farger
Valerie Jackson
Vanita Patel
Verna Mead
WD & MD Law
Yvonne Pridmore
Programme and
Event Support
Alan Smith
Anthony John Clark
Barry Kinchin & Friends
Bob Wright
Carole Smith
Celtic Connection
Colin Paki
Daphne Linnel
Dave & Rhonda Clark
Dean Murray
Double Blend
Duo Onto Tomorrow
Fab Pickering
Geoff & Teresa
George Watson
Gill Allen – The Musketeers
Gloy Deadman
Hemi Paurini
Heritage Volunteers
Levin Intermediate
Janean Hathaway
Jeremy & Rona Cooper
Jillian Harwood
Joan Fraser
John Rose
Kiaora FM
Lasele Fuauli
Max Lyons
Menz Shed
Myrna Mitchell
N.Z. Care concert
Norma Harper & Larry
Cotter
Palmerston North
Astronomy Club
Peter Nightingale
Radha & Kevin
Raukawa playgroup
Rex Bowater
Richard Dodunski
Robz & Matai Be in the
change tour
Savage Club
Shannon Leef
Silvawood- Jill & Collin
Simon Burgess
Sing Out Community Choir
Steve Poulton
Stu Jepson
Summerset Choir
Suzanne Dixon
Syd Diamond
Te Huataki Bradley
Te One Bradley
Te Pataka Mauriora Trust
Tom Hayes
Tony Straw
Ukulele Ladies
Vaughn Nuku
Vicki Makutu
Wendy Hodder
Youth Voice
.37ANNUAL REPORT 2014/15.36 TE HOROWHENUA TRUST
Fees & Charges
Lending Charges
New Fiction 	 $2 for 2 weeks
New DVDs	 $2.50 for 1 week
New Audio Books	 $3.00 for 3 weeks
New Magazines	 $1 for 1 week
Drivers Licence Guides	 $5.00 rental + $20.00
	 refundable deposit
Telescope	 $10.00 rental + $40.00
refundable deposit for non financial members of
Horowhenua Astronomical Society.
Overdues
7 – 13 days overdue	 $1
14 – 20 days overdue	 $2
4 weeks overdue	 $5
Baycorp administration fee	 $15.00
Reserves
General reserves	 $1
Interlibrary loans	 $5 standard fee
Additional charges may be passed on by supplying
libraries subject to prior agreement and prepayment.
Items for children (aged up to 16 years)	 Free
Internet
Mac, PC, WiFi Free for Horowhenua Library cardholders,
or $2 for two hours. WiFi is free and unlimited 24/7.
Printing and copying
A4 black and white	 20c
A4 colour	 $2
A3 black and white	 40c
A3 colour	 $4
Laminating (Levin only)
A4		 $3
A3		 $4
Faxes
Sending	 $2 + 50c page
Receiving	 $1 up to 5 pages
Services
Specialist assistance in Recording Studio	 1 hour free
	 then $45 per/h
Sale of art works	 20% commission
Ticketing service	 10% commission
Book Covering	 Depending on size / style	
	 $3 — $5
BNZ Business Suite
	 Fee (per Day)	 Fee (per Hour)	 Fee (per Hour)
	 Commercial	 Community
Large Meeting Room 1 (Rimu) $200 	 $45	 $30
Large Meeting Room 2 (Totara) $180	 $35 	 $25
Large Meeting Rooms 1 & 2 combined $275	 $55 	 $40
Small Meeting Room 3 (Hebe) $125	 $25	 $15
Small Meeting Room 4 (Kowhai) $125	 $25 	 $15
Meeting Rooms 1-4	 $100 	 $80
All Meeting Rooms & East Lounge	 $150 	 $110
Takere, after hours (plus Security)	 $55 	 $40
All Meeting Rooms & Lounge for 24 hours	 $1,725 per 24 hours	 $1,250 per 24 hours
Coffee/tea trolley service - per head (no biscuits)	 $3	 $3
Catering	 Cost+ 5% by negotiation 	 Cost+ 5% by negotiation
		 (flat fee for larger bookings)	 (flat fee for larger bookings)
Additional Cleaning - per hour	 $38 	 $38
Afterhours Staff Charge - per hour	 $45 	 $45
Damage Repairs	 Cost 	 Cost
Security Call-out (e.g Alarm)	 Cost	 Cost
Security Guard - per Hour	 $45	 $45
Opening/Unlocking Service	 $45 	 $45
Equipment & Furniture hired from external sources	 Actual Fee plus 10%	 Actual Fee plus 10%
.38 TE HOROWHENUA TRUST .39ANNUAL REPORT 2014/15
PersonnelMembership
Joining
• 	 Membership is free for anyone who lives, or pays rates,
in the Horowhenua, Kapiti or Manawatu Districts
• 	 A person can join at Levin, Foxton or Shannon
Library and may borrow and return items at any of
these libraries
• 	 Two forms of ID are required – one that has a current
address printed on it, like a bank statement or letter,
and the other with their signature or photograph
• 	 At the time of signing the new card we’ll ask for
agreement to some conditions of use
• 	 The normal category of membership is adult
• 	 An adult member may join a child under the age of
16 years by acting as a guarantor
• 	 Children under 16 years of age without a guarantor
may join as minor members. Minor members have
limited borrowing privileges
• 	 People can join as “Internet Only” members which
means they can use the public computers but
cannot borrow books and other library items to
take home
Conditions of use
In accepting and signing the new library card,
agreement is given to:
• 	 Return all items borrowed by the date due
• 	 Pay for overdue, damaged or lost items and any
debt collection fees
• 	 Advise the library of any change of address
• 	 Acknowledge the same responsibility for any child
they have registered
Borrowing
• 	 A current library card must be presented each time
material is borrowed
• 	 The member is responsible for all items borrowed
on his/her Library card
• 	 The member agrees to accept charges incurred
from overdue, lost or damaged items, and item
rental and reservation fees
Relevant Policies
• 	 Care of children
• 	 Customer Conduct
• 	 Debt Collection
• 	 Internet Use
• 	 Membership
• 	 Privacy
Trustees
Chair
Sharon Crosbie (CNZM, OBE)
Trustees
Bernie Wanden (JP)
Garry Good
George Sue (QSM, JP)
Graham Smellie
John Olifent
Tony Rush
Management Team
Chief Executive
Joann Ransom (BA, RLIANZA)
Community Engagement Manager
Ema Jacob (BA, RLIANZA, JP)
Community Learning Manager
Wendy Fraser (Dip. LIS)
Support Staff
Finance and Administration
Celle Gore (BSc, MBA, RLIANZA), Sara Bryers, Toni Nepia
Branch Provisioning
Johnny Pakau
Security
Steve Matenga and other staff from Main Security
Customer Experience
Visitor Information
Colleen Tyree, Aroha Allen, Grace Carkeek, Ellise
Buckley, Michelle Mackie
AA
Linda Johnstone, Beth Bolton (Dip. LIS), Sarah Clark,
Roshani Tate
Library
Kiri Nga Rita (NZLS Cert.), Catherine Murray, Corrine
Smith, Jackie Tulitt, Mary-Jane Pritchard, Susan Hansard
Function Centre
Brenda Lineham
Student Assistants
Ina Kleinsman Hill, Ashlee Parker, Rhianna Morar,
Caeyson Wanoa, Josh Anderson
Casual staff
Christine Gardner, Marie Reille
Programme Development
Youth
Ramon Oza, Louise Makutu, Asaria Saili
Events
Kerry Fairless, Nick van Dijk
Community Learning
Joanne (JD) Dillon (B.Soc.Sc and RLIANZA)
Volunteer Resource Centre
Mary-Jane Pritchard
Library Services
Collections
Larissa Dixon (Dip. LIS), Sandra Hanson, Rosa Gray
Children
Colleen Hayes (NZLS Cert., Grad. Dip. Tch, M Ed. Psych., JP),
Deborah Macdonald (Dip. LIS)
Digital
Ben Court
Heritage
Linda Fletcher (Dip. Journ), Pippa Coard (M Comp.)
.40 TE HOROWHENUA TRUST .41ANNUAL REPORT 2014/15
Statement of Service Performance
Visitors
MEASURE RESULT
Report on visitor counts Site 2014/2015 2013/2014 Variance
f2014 v f2015
2011/2012 Variance
f2012 v f2015
Levin 530,653 553,693 - 4 % 231,744 + 129 %
Foxton 103,747 68,549 + 51 % 55,076 + 88 %
Shannon 36,464 31,015 + 17 % 47,673 - 23 %
Total 670,864 653,257 + 2.7 % 334,463 + 100 %
In the months following the opening of Te Takere in Levin on 29 September 2012
visitor counts to both Shannon and Foxton fell as residents visited the new facility.
After the first full year of Te Takere (2014) operations visitors to Levin had risen 128%
(2014 vs 2012) but fallen 23% at Shannon. Foxton visitors were tracking down but
the relocation of the Council Service Centre to the Foxton Library during 2014 means
that we cannot separately identify library foot traffic from Council.
As is to be expected after a new community facility opens, visitor counts now seem
to be settling with Shannon Visitor counts up 17% compared to 2014 and Levin
down 4% with a 2.7% increase across the District as a whole although the 51%
increase at Foxton reflects the first full year of Council activity in addition to library
usage at the site.
Visitor counts are determined by adding together all the entries and exits through
all entrances at each site then dividing by 2.
Programmes
MEASURE RESULT
Report on programmes
delivered
109 different programmes or activities were run during the year over 1,057 sessions.
Community facilities
MEASURE RESULT
Report on booking counts
for community facilities
541 meeting room bookings were made: 205 of these were community bookings,
145 were business and 191 were for activities delivered or facilitated by Te
Horowhenua Trust.
Strategic Plan
MEASURE RESULT
Report on strategic
business plan
A business plan was developed which contains objectives for each of the 14
areas contained in the Strategic Plan. Monthly reports to the Trustees reporting
against activity are copied to Council. This Annual Report contains highlights from
throughout the year for each of the 14 strategic areas of activity.
Website
MEASURE RESULT
Report on website usage Library Catalogue
The Library catalogue is comprised of www.kete.library.org.nz which serves as a
content management system for the main website www.library.org.nz. There were
133,790 visits (2014: 132,577) and 5,051 unique visitors per month (2014: 4,656).
Kete Horowhenua
There were 115,577 (2014: 245,545) visits from an average of 5,172 unique visitors
per month (2014: 9,424). The software has been patched to correct a security flaw
in the underlying architecture as an interim step to moving the content over to a
nationwide repository which is being developed. The new version has resulted in a
loss of functionality and usage has declined as visitors to the site struggle to adapt
to the changes.
Te Takere website
There were 71,736 visits (2014: 100,593) from an average 5,172 unique visitors per
month (2014: 6,323).
Definitions
A ‘unique visitor’ is an ip address and is counted only once during the month
regardless of how many times they visited a site. A ‘visit’ is each time an ip address
visits a site. ‘Engage’ means any click or story created while ’Reach’ is the number of
people who have seen any content associated with our facebook page and can be
equated with ‘unique users’.
A new performance monitoring framework was negotiated in November 2014 and reporting for the second half of
2015 used the new framework that will apply for 2016.
Statement of Service Performance for January - June 2015
OUTCOME MEASURE RESULT
Collaboration
Library
1. Develop
productive
working
relationships
with 10 corporate
or community
partners.
2. New library
materials are
distributed to
each site.
Achieved
Achieved on target: Levin 75%, Foxton 15% and Shannon 10%
.42 TE HOROWHENUA TRUST .43ANNUAL REPORT 2014/15
Te Horowhenua
Trust Financial
Statements
FOR THE YEAR ENDED 30 JUNE 2015
January - June 2015 cont.
OUTCOME MEASURE RESULT
Library cont.
Community
Lifelong
Learning
Sustainability
3. Foxton and Shannon library collections
are refreshed from the District’s
collection:
a. Foxton - 1,000 items per quarter
b. Shannon - 700 items per quarter
4. Invest at least $5 per capita on new
library items (capital and operating
budgets)
5. An activity programme including at
least 5 community events or activities per
month is delivered
6. At least 1 activity, event or programme
will be delivered at the Foxton and
Shannon libraries per month
7. Visitor counts at Te Takere average
45,000 per month
8. Deliver a programme of at least 5
different ‘learning’ activities each quarter,
targeted at a variety of different age
groups: preschool, primary children,
youth, adults and seniors.
9. Generate at least 25% of income from
sources other than the annual Council
grant.
10. Increase the number of different
organisations that use the meeting
spaces at Te Takere by 10% over 2013/14
(from Jan - June 2015) and then 10% again
for 2015/16.
Achieved: see Library Exchanges Graph bottom left.
Achieved: $7.35 over the full financial year.
Achieved: 109 different programmes or activities
delivered through 1,057 sessions. Of those: 770 were
‘community’ and 275 ‘learning’.
Achieved: Shannon: 44 sessions from Jan – June
2015 (lowest month: 1). Foxton: 51 sessions from
Jan - June 2015 (lowest month: 2).
Not Achieved: Monthly visitors average 44,221
(-1.7%). Although visitors to Te Takere are down 4%
for the year, and thus we did not meet the target,
visitors over the District are up 2.7%. As is to be
expected after a new community facility opens
visitor counts seem to be settling throughout the
District with increased foot traffic counts at both
Shannon and Foxton.
Achieved: 275
Achieved: 29.5%
Achieved: see graph bottom right.
.44 TE HOROWHENUA TRUST .45ANNUAL REPORT 2014/15
Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015
Contents of Financial Statements
Directory		 45
Statement of Comprehensive Revenue and Expense		 46
Statement of Changes in Trust Equity		 47
Statement of Financial Position		 48
Statement of Cash Flows		 49
Notes to and forming part of the Financial Statements		 51
Directory
Nature of Business	 Library, Cultural & Community Centre
Address	 Bath Street, Levin
Trust Formation Date	 1 January 1997
Settlor	 Horowhenua District Council
Trustees	 S Crosbie (Chairperson)
	 G Good
	 J Olifent
	 T Rush
	 G Smellie
	 G Sue
	 B Wanden
Charities Register Number	 CC20328
Website	 www.tetakere.org.nz
Accountants	 Colbert Cooper Limited
	 275 Oxford Street		
	 Levin 5510
Auditor	 Audit New Zealand, Wellington on behalf of the Auditor-General
Bankers	 Westpac / BNZ
Solicitors	 Simpson Grierson
IRD Number	 67-459-482
.46 TE HOROWHENUA TRUST .47ANNUAL REPORT 2014/15
Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015
These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes.
Statement of Comprehensive Revenue
and Expense
	
	 Note	 2015 Actual	 2015 Budget * 	 2014
		 $	 $	 $
REVENUE			
Council Grant		 1,697,500	 1,697,500	 1,500,000
Contracts		 136,251	 165,000	 246,577
Activity Revenue		 336,583	 315,720	 313,264
Sponsorship & Donations		 189,381	 158,000	 170,427
Interest Received		 9,669	 4,600	 4,300
	
Total Revenue	 2	 2,369,384	 2,340,820	 2,234,568
EXPENDITURE				
Staff Expenses		 1,402,900	 1,418,120	 1,409,570
Operations		 723,476	 678,200	 714,322
Depreciation & Amortisation		 180,950	 244,500	 177,818
	
Total Expenditure	 3	 2,307,326	 2,340,820	 2,301,710
Operating Surplus (Deficit)		 62,058	 -	 (67,142)
	
Total Comprehensive Revenue and Expenses	
Attributable to the Trust		 62,058	 -	 (67,142)
 
* Variances against budget.
The budgeted revenue and expenses were both reduced by $130,500 to reflect the commission portion only on the
transactions with tourism operators rather than the full amount of money received and paid over.
Revenue: Contracts revenue is balanced by increased grants revenue which proved to be more accessible.
Activity revenue is above budget due to increased travel brokering commission revenue.
Expenses: Includes $97,883 of old library stock which was replaced with new.
Statement of Changes in Trust Equity	
	 	
		 Contributed	 Retained	 Total
		 Capital	 Earnings	 Equity
		 $	 $	 $
Balance as at 1 July 2013		 782,803	 313,141	 1,095,944
Total Comprehensive Revenue and Expense for the year	 -	 (67,142)	 (67,142)
Balance as at 30 June 2014		 782,803	 245,999	 1,028,802
Balance as at 1 July 2014		 782,803	 245,999	 1,028,802
Total Comprehensive Revenue and Expense for the year	 -	 62,058	 62,058
Balance as at 30 June 2015		 782,803	 308,057	 1,090,859
All of the balances disclosed above are attributable to the Trust
.48 TE HOROWHENUA TRUST .49ANNUAL REPORT 2014/15
Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015
These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes.
Statement of Financial Position
	 Note	 2015	 2014
		 $	 $
Trust Funds
Trust Capital		 1,090,860	 1,028,802
Total Trust Funds		 1,090,860	 1,028,802
Represented by:
Current Assets
Cash and Cash Equivalents	 4	 71,684	 38,515
Debtors and Other Receivables	 5	 60,018	 26,697
Inventories	 6	 6,950	 1,891
Total Current Assets		 138,652	 67,103
Non Current Assets
Property, Plant and Equipment	 7	 1,254,854	 1,239,194
Intangible Assets	 8	 12,654	 21,089
Total Non Current Assets		 1,267,508	 1,260,283
Total Assets		 1,406,160	 1,327,386
Current Liabilities
Creditors and Other Payables	 10	 134,634	 163,808
Revenue in Advance	 10	 34,980	 7,600
Employee Benefit Liabilities	 11	 82,271	 64,675		
	
Total Current Liabilities		 251,885	 236,083
Non Current Liabilities
Employee Benefit Liabilities	 11	 63,415	 62,500
Total Liabilities		 315,300	 298,583
Net Assets		 1,090,860	 1,028,803 
Statement of Cash Flows
	 Note	 2015	 2014
		 $	 $
Cash Flows from Operating Activities			
Cash was provided from:			
Receipts from Customers and Grants		 2,365,506	 2,217,948
Interest Received		 9,669	 4,300
Net GST		 -	 4,005
	 	 2,375,175	 2,226,253
Cash was disbursed to:			
Payments to Suppliers and Employees		 2,040,410	 2,088,188
Net GST		 22,459	 -
	 	 2,062,869	 2,088,188
Net Cash Flows from Operating Activities		 312,306	 138,065
Cash Flows from Investing Activities			
Cash was provided from:					
Sale of Fixed Assets		 3	 8,696
	 	 3	 8,696
Cash was disbursed to:			
		
Purchase of Fixed Assets		 279,140	 165,056
		 279,140	 165,056
Net Cash Flows from Investing Activities		 (279,137)	 (156,360)
Net Decrease in Cash Held		 33,169	 (18,295)
Cash at the Beginning of the Year		 38,515	 56,810
Cash and Cash Equivalent at the End of the Year		 71,684	 38,515
.50 TE HOROWHENUA TRUST .51ANNUAL REPORT 2014/15
Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015
These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes.
Statement of Cash Flows (continued)
	 Note	 2015	 2014
		 $	 $
Reconciliation of Profit After Tax with Net
Cashflow From Operations	
Profit/(Loss) After Tax		 62,058	 (67,142)
Add/(Less) Non-cash Items:			
Amortisation		 8,435	 13,957
Depreciation		 170,719	 165,600
Books Written-off		 95,688	 79,335
Non-books Written-off		 2,195	 2,610
Donated Items		 (6,923)	 (7,638)
Loss (gain) on Disposal		 (1,796)	 (1,739)
	 	 271,910	 252,125
Add/(Less) Movements in Working Capital Items:			
Decrease/(Increase) in Accounts Receivable		 (38,379)	 14,648
Decrease/(Increase) in Accounts Payable		 (16,717)	 (61,566)
		
	 	 (21,662)	 (46,918)
Net Cash from Operating Activities		 312,306	 138,065
The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue
Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful
information of the financial statements purposes.
Notes to and forming part
of the Financial Statements
1. Statement of Accounting Policies
Reporting Entity
Te Horowhenua Trust (the Trust) is a charitable trust
incorporated in New Zealand under the Charitable
Trusts Act 1957 and is domiciled in New Zealand. The
Trust is controlled by Horowhenua District Council and
is a Council Controlled Organisation as defined under
section 6 of the Local Government Act 2002, by virtue
of the Council’s right to appoint the Board of Trustees.
The primary objective of the Trust is to promote,
provide and maintain comprehensive library services
within the District, rather than making a financial
return. Accordingly, the Trust has designated itself
as a public benefit entity (PBE) for financial reporting
purposes.
The financial statements of the Trust are for the year
ended 30 June 2015. The financial statements were
authorised for issue by the Board of Trustees on the
30 September 2015.
Basis of Preparation
Going Concern
The financial statements have been prepared on the
going concern basis and the accounting policies have
been applied consistently throughout the period.
The Horowhenua District Council (the Council) is
currently undergoing a Community Service review to
consider the best way of delivering their services as
required by the Local Government Act. This review
includes the services currently provided by the Te
Horowhenua Trust. The Trust is currently contracted to
deliver services on behalf of Council until 30 June 2016.
The Council is unable to confirm beyond this point
whether the Trust will continue to be the vehicle used
to deliver the current services until the outcome of the
review is known later in the year.
Despite the uncertainty around who will deliver the
services in the future it is expected that there will
not be a substantive change to the services currently
provided by the Trust as set out in Council’s 2015-2025
Long Term Plan levels of service. Accordingly there
is no change in the measurement or classification
of the assets or liabilities within these financial
statements and the Trust has continued to adopt the
going concern assumption in the preparation of these
financial statements.
Statement of Compliance
The financial statements of the Trust have been
prepared in accordance with the requirements of
the Local Government Act 2002, which includes the
requirement to comply with New Zealand generally
accepted accounting practice (NZ GAAP).
The financial statements have been prepared in
accordance with Tier 2 PBE accounting standards and
applied disclosure concessions.
The Trust is eligible to report in accordance with Tier
2 as expenses are between $2 million and $30 million,
and the Trust is not publicly accountable.
The financial statements comply with PBE standards.
The financial statements are the first financial
statements presented in accordance with the new
PBE accounting standards. There were no material
adjustments that arose on transition to the new PBE
accounting standard.
The financial statements are presented in New Zealand
dollars and all values are rounded to the nearest dollar.
The functional currency of the Trust is New Zealand
dollars.
.52 TE HOROWHENUA TRUST .53ANNUAL REPORT 2014/15
Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015
These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes.
Notes to and forming part of the Financial Statements (continued)
Standards issued and not yet effective
and not early adopted
In May 2013, the External Reporting Board issued a
new suite of PBE accounting standards for application
by public sector entities for reporting periods
beginning on or after 1 July 2014. The Trust has applied
these standards in preparing the 20 June 2015 financial
statements.
In October 2014, the PBE suite of accounting standards
was updated to incorporate requirements and
guidance for the not-for-profit sector. These updated
standards apply to PBEs with reporting periods
beginning on or after 1 April 2015. The Trust will apply
these updated standards in preparing its 30 June 2016
financial statements. The Trust expects there will be
minimal or no change in applying these standards..
Specific Accounting Policies
The following specific accounting policies which
materially affect the measurement of the Statement
of Comprehensive Revenue and Statement of Financial
Position have been applied:
(a) Revenue Recognition
Revenue is measured at the fair value of consideration
received. The specific accounting policies for
significant revenue items are explained below.
Grants
Grants received from the Horowhenua District Council
are the primary source of funding to the Trust and
are restricted for the purposes of the Trust meeting
its objectives as specified in the trust deed. The Trust
also receives other government assistance for specific
purposes, and these grants usually contain restrictions
on their use.
Council, government and non-government grants are
recognised as revenue when they become receivable
unless there is an obligation to return the funds if
conditions of the grant are not met. If there is such an
obligation the grants are initially recorded as grants
received in advance, and recognised as revenue when
conditions of the grant are satisfied.
Sale of goods
Revenue from the sale of goods is recognised when a
product is sold to the customer.
Sale of service and contract revenue
Revenue from the sale of services and contract
revenue are recognised by reference to the stage of
the services delivered at balance date as a percentage
of the total services provided.
Lease revenue
Lease revenue from operating leases is recognised as
revenue on a straight-line basis over the lease term,
unless another systematic basis is more representative
of the time pattern in which benefits derived from the
leased asset is diminished.
Commission revenue
Commissions received or receivable that do not require
the agent to render further service are recognised as
revenue by the Trust at the point of sale.
Other Revenue
Where a physical asset is donated or vested in the
Trust for nil or nominal consideration the fair value of
the asset is recognised as revenue. Assets vested in
the Trust are recognised as revenue when control over
the asset is obtained. Interest revenue is recognised
using the effective interest method. Volunteer services
received are not recognised as revenue or expenditure
as the Trust is unable to reliably measure fair value of
the services received.
(b) Expenses
Expenses have been classified based on their business
function.
(c) Inventories
Inventories held for use in the provision of goods and
services on a commercial basis are valued at lower of
cost and net realisable value, determined on a first-in
first-out basis.
(d) Debtors and Other Receivables
Trade and other receivables are recorded at their face
value, less any provision for impairment.
(e) Operating Leases
An operating lease is a lease that does not transfer
substantially all the risks and rewards incidental to
ownership of an asset. Lease payments under an
operating lease are recognised as an expense on a
straight-line basis over the lease term. Lease incentives
are recognised in the Statement of Comprehensive
Revenue and Expense over the lease term as an
integral part of the total lease expense.
(f) Income Tax
The Trust is exempt from income tax due to its
charitable organisational status which was approved
on 21 December 2007.
(g) Property, Plant and Equipment
Property, plant and equipment are shown at cost, less
accumulated depreciation and impairment losses.
Additions
The cost of an item of property, plant and equipment
is recognised as an asset if, and only if, it is probable
that future economic benefits or service potential
associated with the item will flow to the Trust and the
cost of the item can be measured reliably. In most
instances, an item of property, plant and equipment is
recognised at its cost. Where an asset is acquired at
no cost, or for a nominal cost, it is recognised at fair
value when control over the asset is obtained.
Disposals
Gains and losses on disposals are determined by
comparing the proceeds with the carrying amount of
the asset. Gains and losses on disposals are included
in the Statement of Comprehensive Revenue and
Expense.
Subsequent costs
Costs incurred subsequent to initial acquisition
are capitalised only when it is probable that future
economic benefits or service potential associated
with the item will flow to the Trust and the cost of
the item can be measured reliably. The costs of day-
to-day servicing of property, plant and equipment
are recognised in the Statement of Comprehensive
Revenue and Expense.
Depreciation
Depreciation is provided on a diminishing value basis
on all property, plant and equipment at rates that
will write off the cost of the assets to their estimated
residual values over their useful lives. The useful lives
and associated depreciation rates of major classes of
assets have been estimated as follows:
Furniture and Fittings - 8% to 60% diminishing value
IT Equipment - 30% to 60% diminishing value
Motor vehicles - 30% diminishing value
Books - 10 years diminishing value
Other Lending Stock - 10% to 63.54% diminishing value
Kete Equipment - 60% diminishing value
The residual value and useful life of an asset is
reviewed, and adjusted if applicable, at each financial
year-end.
(h) Intangible Assets
Software acquisition
Acquired computer software licences are capitalised
on the basis of the costs incurred to acquire and bring
to use the specific software.
Costs associated with maintaining computer software
are recognised as an expense when incurred.
Costs associated with the development and
maintenance of the Trust’s website are recognised as
an expense when incurred.
Amortisation
Computer software licenses are amortised at 30%
diminishing value including Koha Software. Kete
Software is amortised at 60% diminishing value.
Amortisation begins when the asset is available for use
and ceases at the date that the asset is disposed of.
The amortisation charge for each period is recognised
in the Statement of Comprehensive Revenue and
Expense. The useful lives and associated amortisation
rates of major classes of intangibles have been
estimated as follows:
Kete Software – 4 years
Koha Software – 8 years
Other software - 60% diminishing value
(i) Borrowing Cost
Borrowings are initially recognised at their fair value.
After initial recognition, all borrowings are measured
at amortised cost using the effective interest method.
Borrowing costs are recognised as an expense in the
period in which they are incurred. 
(j) Goods and Services Taxation (GST)
All items in the financial statements are stated
exclusive of GST, except for receivables and payables,
which are stated on a GST inclusive basis. Where GST
is not recoverable as input tax then it is recognised as
part of the related asset or expense.
The net amount of GST recoverable from, or payable
to, the Inland Revenue Department (IRD) is included
as part of receivables or payables in the statement of
financial position. The net GST paid to, or received from
the IRD, including the GST relating to investing and
financing activities, is classified as an operating cash
Notes to and forming part of the Financial Statements (continued)
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Annual Report final 1415

  • 3. Contents Chairperson’s Report 1 CEO’s Report 2 Introduction 4 Lifelong Learning 6 Matariki 10 Te Takere Travel 11 Events 12 Quiz Night 14 Festivals and Celebrations 16 Library 18 Book Launches and Author Visits 21 Youth 22 BNZ Business Suite 24 Exhibitions 25 Poppy Wall 26 Children 28 Heritage 30 Customer Service 31 Volunteer Resource Centre 32 Financial Summary 33 Supporters 34 Fees and Charges 36 Membership 38 Personnel 39 Statement of Service Performance 40 Financial Statements 43 Auditor’s Report 73
  • 4. .1ANNUAL REPORT 2014/15 Chairperson’s Report This report provides the opportunity to celebrate the achievements of Te Horowhenua Trust over the year 1 July 2014 to 30 June 2015. This year the Trust focussed on 3 main areas: • Consolidating our financial position • Developing partnerships • Reviewing our 3 year Strategic Plan The Finance Team kept a very close eye on trading and fundraising activities in order to stabilise our financial position after the challenges inherent in operating a new expanded community facility. We have tried to cap costs and grow our income in order to start FY2015/2016 in a strong position. During 2014/2015 we were delighted to attract $189k in sponsorships, grants and donations. We are delighted that Whispers Café, Plumbing Solutions and Paper Plus have all committed to a further 3 years of support, most recently sponsoring our vehicle which we use to provide services throughout the District. Our business activities are growing steadily and our BNZ Business Centre, international travel brokerage and AA service activity are all providing good returns which we reinvest in the community through a comprehensive programme of events and activities. The Horowhenua community is particularly good at working together for a common purpose. In 2009/2010 we delivered just 4 collaborative projects with community partners compared to 34 this year. We developed 18 new partnerships in 2014/2015. On the 29 September 2015 we will have been operating for 3 years so it was timely to review Te Takere’s strategic direction now that the frantic opening phase has settled in to what could be called ‘business as usual’. Trustees worked through a comprehensive process to determine our strengths and weaknesses, compare ourselves to our peers, ascertain the challenges our community faces and how we can best contribute towards HDC’s Community Outcomes plan. Our values and objectives have been confirmed and a strategy developed to guide the preparation of annual business plans. We are entering a new phase of activity and look forward to rolling out our 3 year digital literacy programme and an extended programme of cultural events that will include live performances, community celebrations and art exhibitions and are looking forward to achieving an exciting new level of activity. This report enables me to publicly thank the many individuals who have been so generous in their support of Te Takere, with time and money. We could not survive without such generosity. We thank the Council, for supporting our work despite the many budget constraints they face. The Trust is indebted to Horowhenua District Council CEO, David Clapperton for guidance and advice. I also wish to wholeheartedly thank the dedicated staff who work hard, look cheerful and excel at delivering new activities. And special thanks to our CEO, for her inspired leadership. Finally, thanks to my fellow trustees for their wise counsel as we work to deliver a facility that is deservedly attracting attention far beyond the Horowhenua. Sharon Crosbie, CNZM, OBE Chairperson
  • 5. .3ANNUAL REPORT 2014/15.2 TE HOROWHENUA TRUST CEO Report Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed, it is the only thing that ever has - Margaret Mead An anonymous local donor has donated nearly half a million dollars to Te Horowhenua Trust over the last decade. This person wants to effect positive social change within Horowhenua and donating annually to the Trust has been a way of doing that. There are a handful of local benefactors who quietly and anonymously support the Trust each year with regular donations. Significant donations are negotiated each year and are used for a specific purpose that the Trust deems important and that the donor wishes to support. Two themes have prevailed over the last decade: • the dignity of paid employment which changes lives at a personal level for individuals; and • investing in the professional development of staff who are then able to effect social change at a community level. Over the years, several individuals have been offered paid employment with the Trust and a new school- leaver intern has been funded for 2015/2016. This one year paid position provides the young person with 12 months of work experience where they learn new skills including customer service and office administration. A previous intern went from being on the unemployment benefit to university where they gained a double degree including a Masters in Librarianship. Donations have enabled investment in the professional development of staff who have been able to undertake studies and attend conferences nationally and internationally. This means that we are at the forefront of new developments and new ideas which have resulted in Te Takere being an exemplar of the ‘new library as community hub model. Staff have developed the practical skills and knowledge to help our community to gain the skills required to participate fully in our increasingly digital world. The NZ Government is currently working towards a goal of 70% of transactions with government being completed online by 2017. Many of our residents, from teenagers to seniors, simply do not have the skills to use the new online systems but our staff are now well equipped to support them to meet this challenge. We are currently seeking funding to implement a 3 year digital literacy programme that will use a variety of approaches to help the community gain a range of digital literacy skills. A grant from Eastern and Central Community Trust and a partnership with the 20/20 Trust has kick-started the programme, enabling us to start running free Stepping-Up classes at Foxton and Shannon Libraries, and at Te Takere in Levin. A range of other initiatives are planned and will be rolled out over the next few years, subject to funding. Donations mean a great deal to the Trust. Some donors like retired business people and professionals, give thousands periodically, while others donate a small regular amount each month - the price of a cup of coffee a week. If you would like to help support the work we do and join the Coffee Club, as this group is known, and help us make a real difference in our community please contact me directly or ask at the service desk in Te Takere. So if you ever wondered how a little library in Levin came to be a leader in national and international field of librarianship, now you know! Joann Ransom, BA, RLIANZA Chief Executive Council grant Contracts Operating income Sponsorship and donations 2011 – 2012 2012 – 2013 2014 – 2015 A sustainable future The Trust has worked very hard to develop a sustainable financial future through developing diverse income streams to supplement the annual library grant from HDC. These charts show how the grant has reduced from comprising 81% of Trust income in 2011/2012, before Te Takere opened, to 71% in 2014/2015.
  • 6. .5ANNUAL REPORT 2014/15.4 TE HOROWHENUA TRUST Introduction Organisation Te Horowhenua Trust (the Trust) was incorporated pursuant to the Local Government Act 2002 on 3 December 1996 as Horowhenua Library Trust. It changed its name on 4 March 2011 to better reflect the new vision and role of the Trust in Te Takere, Horowhenua’s new culture and community centre which opened in September 2012. The Trust is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is also a not-for-profit Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees. Board of Trustees The Board of Trustees comprises up to 9 Trustees; there are currently 7. Potential trustees may be nominated by Council or the Trust Board and are appointed by Council after consultation with existing Trustees. The Board meets monthly throughout the year and agendas are publically available on the Trust website www.tetakere.org.nz Accountability The Trust is required, pursuant to section 6 of the Local Government Act 2002 and Schedule 8 of the Act, to prepare and deliver to Horowhenua District Council (Council) a draft Statement of Intent (SOI) no later than 1 March in each year. The SOI is a public expression, required by the Act, of the accountability relationship between the Trust and Council. It is the document against which the Trust reports to Council during the year and against which the Council and the Auditor General hold the Trust accountable for its performance. The SOI identifies the nature of the Trust’s business, issues of importance to the Trust and the nature and scope of activities to be undertaken. It sets the performance expectations agreed between the Trust and Council and records specific objectives and performance targets to be met during the relevant period. The Trust employs a Chief Executive to oversee operations and fulfill the Trust’s obligations under the Management Agreement which is negotiated biennially between the Trust and Council. Reporting Each year the Management Team develops a Business Plan which sets out operational activity and performance targets for the incoming year. Financial and non-financial reporting is made monthly to the Trust Board. The Trust is required to provide quarterly reports to Council covering activities undertaken by the Trust, the Trust’s performance against agreed SOI performance measures and significant issues relating to the provision of services. The Trust Deed requires an Annual General Meeting to be held where the annual report and accounts (this document) is received. The AGM is usually held in early December each year. Objectives Te Horowhenua Trust objectives are to achieve: Strategic and operational partnerships that enable The Trust to make a stronger contribution to the development of social capital in Horowhenua; Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities; Communities and individuals accessing information, ideas and works of the imagination that are important to all aspects of their lives; Independent learners having educational and training opportunities that support their literacy, knowledge and skill development; Local communities and individuals having access to the digital world and are confident users of technology, able to participate effectively in the digital world, free from unnecessary restrictions or charges; Local communities and individuals being provided opportunities to participate in community life. Mission: To be a catalyst for inspiring, delighting and developing the Horowhenua District. Values: Integrity, Lifelong Learning, Manaakitanga, Innovation, Customer Delight, Synergy and Neutrality.
  • 7. .7ANNUAL REPORT 2014/15.6 TE HOROWHENUA TRUST Lifelong Learning Te Takere is a learning environment with resources, facilities and programmes to support all sectors of the community to acquire leisure, work and academic skills. Lifelong learning has been the foundation of libraries since the Age of Enlightenment when they first challenged ‘authority’ and responded to the thirst for knowledge prompted by the industrial revolution. Mechanics Institutes Mechanics Institutes were really the first libraries in NZ, founded here in the 1840s as educational organisations for craftsmen and skilled workers. They featured libraries with fiction and non-fiction, a reading room for newspapers and magazines, and a venue for lectures, classes, book and play readings and light entertainment – not unlike public libraries today, and a lot like Te Takere! Mechanics Institutes were, however, limited to people who could afford the subscription. In 1869 the Public Library Act allowed councils to charge a small rate to support a public library on the condition that it was free, but for many years the capital cost of a building was a huge barrier. Levin’s first library Levin’s first library was in two rooms of a store in Weraroa run by a group of the settlement’s residents with the help of small donations from the Horowhenua County Council. When the Levin Borough Council was formed in 1906, gas and water were more important priorities and their intention to establish a library and reading room faltered. Instead the Weraroa group received annual donations to help keep it afloat. Carnegie Library In 1908, along came Andrew Carnegie, the Scottish- born American businessman and philanthropist with his offer to fund the building of a library on the conditions that the site was debt-free, an annual sum was committed to support it and the library was free. The Levin Borough Council took up the offer enthusiastically, but not before trying to wriggle out of the ‘free’ requirement and a debate between Weraroa and Levin about the best site for it. The building that resulted on the corner of Oxford and Bath Street in 1911 – which included offices, a ladies’ sitting room and a reading room – got the seal of approval from Carnegie who said he was certain it would prove “a spring from which only blessed waters will flow”. Lifelong learning is at the very core of all that we do Just as libraries are no longer the really quiet places of the past, education is no longer just for children or confined to a classroom. It has long been recognised that people keep on learning throughout their lives and in many different ways. “Some parts of our brain stay as malleable as a baby’s, so we can create neurons and learn new things throughout our entire lives.” from Brain Rules by John Medina Learning can be formal and informal, self-directed and structured. It is increasingly experiential and our role is to facilitate free learning, just as Andrew Carnegie funded free libraries for people all around the world more than 100 years ago. Studies have shown that early childhood is a critical first step in building the foundation for a child’s learning and development and children’s librarians have targeted programmes to positively engage and extend children. Baby Time Rock and Rhyme Baby Time Rock and Rhyme was launched in March this year aimed at 0-3 year olds and numbers attending the weekly sessions are increasing. The focus is on music and finger play as well as basic stories and an iPad with story apps and songs is very popular. The children are given a few minutes during each session to read or look at a ‘lift the flap’ book on their own or with their mothers. Funding from Rotary allowed the purchase of some musical instruments and some great board books. Toddler Time Toddler Time sessions are also held in the branch libraries every week and children’s librarians offer an out-reach programme which involves visiting 26 early childhood centres throughout Horowhenua reaching more than 430 children a month. Older Children For older children, regular class visits from schools are a wonderful way to encourage the love of reading. Casual visits to take out books, tours of the Te Takere to learn about what goes on and what they can take out and library skills lessons where they learn about how to use the library are the options offered. Schools teach children how to read; Libraries help them to love reading. Youth Space Successful activities are held around physical fitness, music events and cooking classes in the Contact Youth Space, the after school Minecraft Club continues to be popular and school holiday programmes with a focus on technology - YouthTek and JuniorTek - have proved worthwhile.
  • 8. .8 TE HOROWHENUA TRUST .9ANNUAL REPORT 2014/15 Community Wellbeing Independent learners have educational and training opportunities that support literacy, knowledge and skill development. Stepping Up In partnership with the 2020 Communications Trust the Stepping Up programme was launched in March. In the last four months of 2014/2015 we offered 37 courses to a total of 96 attendees. Topics have ranged from computer basics and Facebook to digital design and Skype. Community Learning Of our community learning programmes Tai Chi remains the most popular Chalkle class ever scheduled; the learner-friendly Te Reo classes had a solid base of about 25 regulars and SeniorNet (pictured left) continues to support the older generation in learning to use their digital devices. This course is now also offered weekly in Foxton. New this year is a social coffee and crochet group where willing crafters teach people to knit or crochet while enjoying a chat. This group was at the centre of the poppy project, creating hundreds of the red woollen flowers that were later sewn into the beautiful panel hung on the walls to mark the centenary of World War 1. Heritage The Heritage Community presented a ‘Mystery of History’ Research Weekend, expanded from the previous year to include local history as well as family history. Held in Family History Month a collaboration between the Horowhenua Family History Group, members of NZSG and the Horowhenua Historical Society, the weekend featured quality speakers and experts to help with family research. It was attended by 60 people over the two days and many ‘eureka’ moments were recorded. While it was targeted at people who were well into their family research, it attracted a number of beginners who joined the family history group and NZSG. Events and exhibitions held throughout the year add variety to the community learning experience and expose library users to new music and art styles and genres. Te Horowhenua Trust provides cradle to the grave education opportunities every day of the week. Youth Tek Digital services lead Joanne Dillon took on this project with the aim of showing local youth that technology is a career option that offers a wide range of exciting opportunities in New Zealand and overseas. She decided to put together a fun and productive programme that gave students a taste of a real ‘geeky’ conference – keynote speakers, workshops and demonstrations, t-shirts and other swag, catered breaks and a road trip to celebrate success. She aimed high and found that organisations are not only willing to offer their time and knowledge but thrilled to be asked to participate. Employment Readiness Employment Readiness has been offered on a weekly basis at Te Takere with between one and three participants most weeks. It is also offered at least once a month at Foxton and Shannon libraries. On more than two occasions participants have come back to let us know that after attending our Employment Readiness workshop they were successful applying for a position. A team of eight staff are now delivering the Stepping Up workshops in our three locations. Creating experiences During a story time visit to Arohanui Kindergarten, children’s librarian Deborah Macdonald noticed a little girl sitting quietly and listening to the stories but not really participating along with the other children. After reading an animal sounds book, she let each child push some of the sound buttons. This little girl became suddenly animated when it was her turn. She quickly located the buttons and her whole face lit up. What Deborah hadn’t realised was that she was blind. “It was really lovely just to see the effect that this experience had on her.” At another centre, a little boy was sitting quietly, again not joining in. She started reading a Thomas the Tank Engine book with sounds. He suddenly jumped up and grabbed the book, calling out the names of all the characters. “The teacher in charge ran to call other teachers to come and listen. They were amazed as apparently this little boy just doesn’t talk. These experiences show just how worthwhile these visits are,” said Deborah. YouthTek 2015 Twelve students participated in YouthTek in April 2015. As well as students from Horowhenua College, Waiopehu College and Manawatu College there was also one student who had left school at 15 to continue his education through the Correspondence School. He was initially anxious about attending YouthTek, having been out of school for so long, but he coped well in a classroom environment, soaked up all of the information he could and engaged well with the tutors. He and one of the Waiopehu students, had no transport so Te Takere staff drove them to and from Te Takere each day. The younger student had been banned from using school computer facilities after hacking into the administration system. He and his brother lived with their unemployed Dad and he had a number of computers but no internet access at home. “It was a privilege to get to know both of these young men and open their eyes to possible employment opportunities on our trip to Trade Me, Wellington Airport Fire Station and the Ministry of Education,” said organiser Joanne Dillon.
  • 9. .10 TE HOROWHENUA TRUST .11ANNUAL REPORT 2014/15 Te Takere TravelMatariki Te Takere will provide visitors, travellers and conference delegates with information and travel booking services and facilities. Promoting Horowhenua The Visitor Information Centre at Te Takere meets the needs of visitors to the region who want information on local attractions and accommodation but its biggest business activity is booking travel and accommodation for residents wanting to travel outside of the District. Domestic Travel We are one of the biggest sellers of Intercity bus tickets in NZ and book many rail, ferry and accommodation nights for residents who prefer to not book online or use credit cards. International Travel Our experienced travel agent Colleen Tyree is an international travel broker. She has had a fabulous first year helping many residents plan their holidays and business trips. The Trust is proud to generate a greater share of its operating budget from sources other than rates and the more successful our commercial operations are the more profits we are able to reinvest back into services for Horowhenua residents. Fly Palmy A new partnership was developed with Palmerston North Airport and library members who booked their flights out of Palmerston North received heavily discounted parking for stays away longer than 3 days. Excursions A new initiative this year is escorted excursions and our first two, to World of Wearable Arts 2015 and the Edinburgh Tattoo both sold out smartly. We are investigating other excursions; a night at the Opera perhaps! Merchandise A small but fabulous range of souvenirs and giftware is proving popular with visitors and locals alike. We regularly change the suppliers which keeps the selection fresh and appealing. Te Ao Maori within Te Takere will reflect the rich and diverse Maori culture from throughout the region. Matariki begins to rise in the last few days of May and symbolises the coming of the Maori New Year. Matariki is the Maori name for a group of seven stars known as the Pleiades star cluster. Some people think of Matariki as a mother star with six daughters, and it is often referred to as the Seven Sisters. This year Te Takere collaborated with Grace Taniora, educator and Chairperson of Te Pataka Mauri Ora trust who deliver Te Reo Maori programmes and initiatives alongside Ma Te Reo and the Maori language commission. The week started with a Powhiri to welcome visitors to learn about Maori tikanga and the meaning behind Matariki. English Language students participated in the Powhiri led by Muaupoko Kaumatua Te Hira Hill. A packed programme for the week included Te Reo classes which attracted 20 -30 people each session. Noho Tamariki sessions were run every Tuesday and Thursday and over 200 children and their families enjoyed Matariki to its fullest through culture, dance, music, crafts and Kai. Matariki festivities concluded with a Hangi tasting with over 80 hangi meals given away to the community. Matariki is seen as an important time to celebrate the earth, and show respect for the land on which we live. It is a good opportunity for Maori to share their stories and culture with the wider community.
  • 10. .13ANNUAL REPORT 2014/15.12 TE HOROWHENUA TRUST Events The Horowhenua is a district rich in arts and culture that publicly celebrates its depth and diversity through a calendar of vibrant activity and events. Horowhenua aims to provide the best rural lifestyle in NZ and creating a lively and interesting community space that people want to spend time in is one of the ways that we do that. Throughout the year an ongoing calendar of events – 770 community events if you want to count them – were held including puppeteers, storytellers, orchid shows and book launches. Te Takere Live The events team including resident musicians Ramon Oza and Nick van Dijk facilitate a year round programme of performances under the newly developed brand ‘Te Takere Live’. Every Friday lunchtime local musicians entertain the delighted Café crowd. The Day out in Town bus brings residents into Levin from Shannon, Foxton, Foxton Beach and Waitarere arriving at around 11.30am and departing for the return trip at 2pm which means there is plenty of time to enjoy the café and concert – which is free! Thanks to the generosity of Creative Communities, we have been able to provide a programme of concerts on the last Sunday of each month that feature professional artists from the lower North Island. We have also run a couple of ticketed events throughout the year including the Andrew London cabaret. This was a great night out at a very reasonable cost where Andrew and his talented side kicks entertained an appreciative crowd with great humour and good music. These ticketed shows provide a different experience for our residents but are important as fund raisers to cover the cost of the many free events we provide. The common principle across much that we do is: ‘ if you can afford to help us bring experiences like this to Levin we would love your support otherwise please enjoy it for free’. Orchids The annual Levin Orchid Society show was held at Te Takere in September 2014 and the entire main space was full of glorious, exotic show-stopping blooms. Each morning, after having been locked up all night, the air was heavy with the sweetest scent - who knew orchids had perfume?! Fashion Parade Social history was celebrated at the Something Old, Something New, Something Borrowed, Something Blue fashion parade as part of Family History Month. It was conceived and largely organised by Horowhenua Family History Group life member Gloy Deadman. Her 34 models were staff and their associates, family, friends and acquaintances. Bridal gowns and bridesmaid and flower girls dresses from as far back as 1918 were the talking point of the parade which featured new season’s fashion from Ballentynes. This fantastic show was watched by 150 people and sold out in a week!
  • 11. .14 TE HOROWHENUA TRUST Title here ? Services, facilities, resources, social opportunities and programmes which support older community members to live a satisfying and healthy lifestyle. Quiz Night has become an entertaining social occasion for many of the regulars who line up each week ready for the latest challenging round of questions. Amongst the combatants is Kapiti visitor David Simpson who joined in the fun from the first night while in town to spend time with his elderly mother. The retired teacher loved quiz night from the start. He joined ‘Our Team’, made up of two other ‘solo quizzers’ who walked in off the street, three other ‘irregulars’ and occasional quizzers who joined in for a week or two. Usually in the top three or four, ‘Our Team’ has come out on top twice, and was second in the first Twelve Week challenge. “I have thoroughly enjoyed it,” David said. “It gets me out of the house to meet more people while I am here with Mum.” David spent more time in Levin than at his Kapiti home while his mother was in the rest home. “I needed to get out and Te Takere helped me to do other things.” A keen reader, he also joined the library and loves Te Takere. He spends a lot of time in Asia mentoring teachers and some of the schools he visits don’t have libraries. “It makes you realise what a wonderful asset Te Takere is.” David is competitive and likes to do well each week, but accepts that occasionally, depending on the topics, the team fails to fire. His interests are history, maths and music, but often the music questions, popular culture, TV and films are beyond his broad knowledge. The secret to a good a Quiz team, he said, is a range of ages and interests to cover all the possibilities in the numerous categories, something everyone who attends has discovered. Quiz Night is all about providing a fun community event for people aged 18 to 80. It uses a long- established and proven Pub Quiz model and is held every Wednesday from 7pm – 9pm. Families, friends and business teams all regularly compete and there is usually a table of ‘walk- ins’. Auckland-based company Believe It Or Not which is supplying the questions has successfully run quiz nights throughout New Zealand since 1998 and they now have around 250 venues taking part every week. Director Brendan Lochead said the quizzes are designed so that all generations can participate. “They are broad general knowledge, multi-media quizzes. There’ll be clips of an All Black scoring a try, a movie or TV theme, flags of the world or photos of famous people in disguise.” The company’s concept has been tried in a couple of Levin pubs but they never got off the ground. “I’ve been saying Levin is the largest urban centre without a quiz night – now I will have to find another one.” Quiz Night
  • 12. .17ANNUAL REPORT 2014/15.16 TE HOROWHENUA TRUST Festivals and Celebrations A multi purpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community.. Te Takere is helping visitors experience other cultures without having to take a long plane flight. Cultural festivals like Matariki, the Samoan Language week and Diwali have become permanent fixtures on our events calendar. Staff love helping celebrate these special events and welcome the opportunity to help showcase other cultural traditions. Diwali Levin’s Indian community gets right behind the “festival of lights” in Te Takere. Along with two staff members they organised and sponsored six days of activities for all ages, culminating in a special evening with Bollywood entertainment and fireworks. Diwali is an ancient Hindu festival celebrated in India every year in autumn. Spiritually it signifies the victory of light over darkness, knowledge over ignorance, good over evil, and hope over despair. Diwali at Te Takere allowed everyone to celebrate and experience Indian culture in its many and colourful forms and it was great to see the mingling of cultures, especially at the powhiri which started the festivities. There was storytelling, chalk art and Bollywood dancing, but the most popular events were the cooking demonstrations and tastings, henna painting and the sale of Indian pre-loved Indian costumes and jewellery. Horowhenua’s Indian community got together for a garba dance, a joyful style of dance full of sweeping and swirling action which was much admired. The finale featured Bollywood entertainment and food provided by Rangoli and Taste of India that was enjoyed by 330 guests, topped off with a fantastic fireworks display. Samoan Language Week Part of celebrating Samoan Language Week was an event especially for pre-schoolers. All early childhood centres were invited and more than 100 attended. The programme started with a welcome song in Samoan, which was led by the children from Fanau Pasifika, followed by an animated YouTube video shown on the big screen in the open meeting room promoting the use of Samoan Language. A highlight was a dual reading of the Hungry Caterpillar with Rasela from Fanau Pasifika reading in Samoan and children’s librarian Deborah Macdonald in English. Contact Youth Space worker Asaria Saili talked to the children about his special Samoan tattoo and everyone sang Savali Vali – a popular Samoan song – with the words shown on the big screen so all could join in. Performances by Fanau Pasifika which included dance and song, and by St Joseph’s Samoan group attracted much interest and helped raise the profile of Samoan Language Week. Christmas Market In other celebrations Te Takere helped bring Christmas to town with a festive market held on the same day as the annual Christmas Parade. A great assortment of stalls were organised with something to please visitors of all ages. There was craft, food, bouncy castles, woodwork, ideas for Christmas gifts, the BNZ Santa’s Grotto, a children’s Christmas Show with Kayne from Kidszone. A lot of organisation and preparation had gone into the day which was unfortunately marred by heavy rain and strong winds which sent the market indoors before midday. Stallholders were accommodated wherever we could find space and the festivities continued. Even the Christmas parade went ahead in atrocious weather conditions.
  • 13. .19ANNUAL REPORT 2014/15.18 TE HOROWHENUA TRUST Library The library engages, inspires and informs the Horowhenua community - providing free and ready access to information, ideas and works of the imagination. Friends of Horowhenua Libraries The Friends of Horowhenua Libraries have again been wonderful. They ran the books sales and the annual large print appeal – and donated $10,000 themselves! They also worked with the Menz Shed who built us some beautiful, easy to move, display stands for showcasing library books in Te Takere. Volunteers A special class of Friends are our volunteers who week in and week out come to work and help us provide a library service to the district. Our volunteers manage the Homelink service which provides books to people who cannot get out and about, they manage the distribution of stock among the library branches, they process every book we buy and mend all the ones that need it and this past year shelved and tidied 346,000 books! E-resources The Trust has invested in more digital resources that can be accessed from home using a library card. Ebook loans have increased; it is so easy to download a new title from your bed in the middle of the night or when away on holiday! New databases this year include: • Beamafilm - streamed indie films and documentaries; • MyHeritage - available from home unlike Ancestry. com which is only available at one of the libraries; • Newspapers - British newspapers stretching back to the 1600s and USA back to the 1800s (great for genealogists) supplement our full-text dailies from around the globe; • Zoo whizz - curriculum-linked ‘game’ that helps kids enhance their numeracy and literacy skills, • Crystal Rain Forest - simple coding for kids. Branch Services When Te Takere opened usage at the branches fell significantly and the hard decision was made to provide library staffing at Foxton in the afternoons only and to open Shannon library in the afternoons only. We are delighted that visits to both sites have increased in this past year: up 17% at Shannon and 51% at Foxton. Funding has been secured to staff both sites all day for 2015/2016. The Tokomaru Community library has struggled in recent years with few volunteers and limited opening hours. We are delighted that 3 new locals have come forward as it is terrible when a library service closes. We are looking forward to the long overdue new library facility at Foxton. New leads have been appointed for Shannon and Foxton libraries with responsibility for developing a more diverse range of services and activities in the local communities. Top 5 Non-fiction 1. Spies and commissars: Russia and the West in the Russian Revolution - by Robert Service 2. Dirty Politics: how attack politics is poisoning New Zealand’s political environment - by Nicki Hager 3. A wife on Gorge river - by Catherine Stewart 4. Winston: the story of a political phenomenon - by Ian Wishart 5. The natural garden : landscape ideas for New Zealand gardens by Xanthe White Top 5 Fiction 1. A wanted man - by Lee Child 2. Bad luck and trouble - by Lee Child 3. Never go back - by Lee Child 4. Nothing to lose - by Lee Child 5. Three letters - by Josephine Cox Top 5 Largeprint 1. The devil you know - by Josephine Cox 2. Tomorrow the world - by Josephine Cox 3. Persuader - by Lee Child 4. Love child - by Irene Carr 5. The woman who left - by Josephine Cox Adult fiction Children and teen books Largeprint DVDs Adult non-fiction E-books Top 5 DVDs 1. Stargate SG1 2. Diary of a wimpy kid 3. Dances with Wolves 4. Cars 2 5. Overlord Top 5 E-books 1. All I want for Christmas is a cowboy - by Jennifer Ryan 2. Night moves - by Nora Roberts 3. Pride & Pleasure - by Sylvia Day 4. Cross Country - by James Patterson 5. Somewhere in France: A Novel of the Great War - by Jennifer Robson Lending While visits to our sites has increased slightly over last year library loans have declined by 9%. DVDs are now a ‘sunset collection’ with loans falling rapidly due to increased access to online content. This has had an impact on non-fiction loans which are down 13% over last year and reflects how easy it is to find answers on the internet. Recreational reading increasingly forms the bulk of our library loans although biographies, travel and lifestyle titles still lend strongly. E-books Four years ago when Borders went into bankruptcy the supremacy of digital over print seemed certain. Sales of ebooks had risen 1,260% from 2008-2010 and predictions were that by 2015 ebooks sales would outnumber print. Roll forward and the outlook is far different. According to the American Booksellers Association ebook sales have fallen by 10% in the last 5 months alone and print sales are up 10% with some retailers reporting their best annual performance ever. While ebooks are not a fad it is definitely a case of horses for courses! Breakdown of loans
  • 14. .21ANNUAL REPORT 2013/14 Meet the Author Facilitate opportunities for the community to provide, participate and experience a wide variety of events and activities. Book promotions and launches are an integral part of the events calendar at Te Takere. Grandpa’s Slippers We were proud to be a part of the re-launch of the hugely popular children’s book series, Grandpa’s Slippers, which was illustrated by Foxton artist Wendy Hodder. Twenty-five years after they were first published the classic stories were completely redesigned and refreshed to appeal to a new generation of New Zealand children. Wendy was on hand at the Christmas market with Grandpa to talk to children and sign books. Illustrating is only one aspect of this talented artist’s work. She is well-known in Horowhenua for her Foxton murals, Chorus box paintings as well as her art work at the Horowhenua District Council. Wendy also painted the landscape that embellishes Te Takere’s interior walls. Master Chef 2014 We also had a special treat when winners of TV’s 2014 MasterChef Karena and Kasey Bird (pictured right) visited for a cooking demonstration as part of their national book promotion tour. The down-to- earth sisters from Maektu in the Bay of Plenty wowed Masterchef judges and fans with their fabulous food and incredible poise under pressure and they were a big hit here too. With their new cookbook on the shelves they were on a tour of New Zealand and in association with Levin Paper Plus they included Te Takere in their itinerary. While chatting about themselves, their families and the Masterchef experience they whipped up a salmon and noodle salad which the audience was happy to taste. The Wonkey Donkey For the children we had a visit from ‘Wonkey Donkey’ author and songwriter Craig Smith promoting his new book ‘Square Eyes’. His audience packed out the Contact Youth Space and there was plenty of singing and dancing and lots of laughter. Craig was generous with his time, staying after the show to autograph books and chat with his young fans. Other book launches included: Adopt an Anzac’s ‘Horowhenua and the Great War 1914-1918’; Otaki author Janet Slater Bottin’s ‘Moments for Which There are No Words’ an anthology for adult readers; and Dr Catherine Knight’s Ravaged Beauty telling the story of Manawatu from the time Polynesian people first settled on its coast through to today.
  • 15. .23ANNUAL REPORT 2014/15.22 TE HOROWHENUA TRUST Youth Te Takere provides youth in the Horowhenua with a range of experiences, services and resources, including a space for social and recreational activities, group and individual learning, and mentoring and support. Contact Youth Space Adolescence is a time of physical, emotional, social and educational growth - the transition from childhood to adulthood. Young people spend the bulk of their time being managed or influenced by adults with authority – at school and at home. While school is structured and controlled, the home environment can vary between relaxed and supportive to unpredictable and stressful. Young people with access to a community youth space have an environment where they can be themselves, without the expectations of parents or teachers, the responsibility for younger family members or the risk of emotional or physical harm. A good youth space provides a safe and neutral home- away-from-home where all young people can hang out with their peers. They may meet youth from different backgrounds who attend different schools, study at home or are no longer in the education system. This helps to overcome social isolation as well as encourage socialising. The youth space provides a range of activities to participate in as well as spaces where they can just sit and reflect on their day, chat with friends or wait to be picked up by a parent at the end of the day. They can find a space to do their homework, learn skills, discuss a personal matter with one of the trusted youth workers or engage in a physical activity like table tennis. Young people generally take pride in their own space, value opportunities to take responsibility and have input into activities and plans. Some youth exhibit leadership skills through helping to run events, participating in adult activities such as youth council meetings and helping to support their peers. The financial cost of providing an accessible youth space can have long lasting financial and social benefits for a community - raising young adults who have the confidence they need to enter tertiary study, who have a sense of pride in their community and may return to their community to work or open businesses and set up a home with their own families. Youth Art Project The open space in front of Te Takere has been transformed into an outdoor gallery, the grey walls coming alive with the colour of 10 paintings by young Horowhenua people. They are amazing, absolutely brilliant,” was the comment from a library user when she saw them. Another visitor who lives in Kapiti but works in Levin was equally impressed with the exhibition. “This is a beautiful building and these [art works]are really wonderful,” she said. Part of the vision when Te Takere was designed was to create an outdoor gallery on the waka walls and it has become a reality thanks to support from the Ministry of Youth Development’s youth development partnership fund. This was a partnership project where we worked with Youth Voice, the Levin Art Society, Manawatu, Horowhenua and Waiopehu College. It was very special at the opening to see proud parents taking photos of their children with their paintings, transformed into panels more than two metres high by the Old Foundry in Levin. There were 51 submissions from 49 young Horowhenua people and choosing the 10 to go on the waka walls was not an easy job so it is good news that the funding has allowed 10 more to be digitised, with production and display scheduled for some time in the next 12 months. “It’s a great outcome because it means we can continue to celebrate the youth achievement for many more months, and it demonstrates how broad the talent is in Horowhenua,” said Horowhenua District Council community development advisor Garreth Stevens, who co-ordinated the project with our Youth Space team, local artists who lead workshops, the Horowhenua Art Society and local colleges. Jesse Smith, Hine TePeeti, Vada Bowling, Adam Groeneveld, Khai Reed, Laura Wedlock, Courtney Butcher, Zacharay Taylor, Rachel Sue and Paula Chambers, are the young artists whose work is on display surprising and delighting our visitors. As Horowhenua District Mayor Brendan Duffy said at the unveiling: “It doesn’t get any better than this.”
  • 16. .24 TE HOROWHENUA TRUST .25ANNUAL REPORT 2014/15 Exhibitions BNZ Business Suite Te Takere contributes to the economic and social prosperity of the community and is responsive to the needs of local businesses and organisations. The Bank of New Zealand is proud to partner with Te Horowhenua Trust in supporting the BNZ Business Centre at Te Takere. Horowhenua is a district on the move and the centrally located modern facilities and technology are available to support businesses to thrive and compete on a national and global stage. In addition to naming rights BNZ are able to gift free meeting room use to their corporate clients. This is terrific news for the Trust as the more local businesses that can take advantage of the facilities on offer the happier we are. The BNZ Business Centre is a key activity in generating income to supplement funding from rates. There is keen competition between businesses and community groups to book our meeting rooms with their state of the art technology. Community Use There were 861 room bookings between January and June 2015. Of these 334 were community groups, 336 were commercial clients and 191 bookings were for inhouse programmes. 12,406 people attended meetings in the BNZ business suite during 2014/2015 compared to 5,860 in 2013/2014. We provided $22,000 of catering and received $40,000 in room rental income to supplement the BNZ sponsorship. We have been actively seeking to grow our client list and in the last year 109 different organisations regularly booked space at Te Takere compared to 72 the previous year. BA5 Networking is an important part of being in business and Te Takere is at the heart of the process in Horowhenua. Organised by Horowhenua District Council, sponsored by Electra Trust, catered by Focal Point and hosted by Te Takere the Business After 5 get-togethers are a good example of working together to achieve a common goal. The catered functions, held once a month, start around 5.30pm with drinks and nibbles, followed by a speaker, often a managing director or CEO of a local company, and then there’s a chance for more mixing and mingling. The social time is the perfect opportunity to share ideas and discuss problems. Between 60 and 80 attend the monthly sessions, some coming from Kapiti and Palmerston North. Te Takere hosts a range of local, regional and national exhibitions, events and performances which are of interest to all sectors of the community and visitors to the area. The exhibition space at Te Takere hosts monthly exhibitions and artists are encouraged to spend some time onsite demonstrating their craft. One artist who took up the offer was Kerry Wales, who set up his easel for several hours a day and chatted to visitors about his work and the art classes he runs. A special exhibition this year was by our youngest artist Anna Nikolajenko, a former Waiopehu College student, who presented bold and colourful paintings in her first ever exhibition. Anna held a function to launch her show which was well attended. Anna’s former art teacher, Edward Walton, was delighted to see the progress she had made and “tickled pink” to see an artist who painted and had not gone into designwork. Other very successful exhibitions were organised by the Te Takere Heritage group including the ANZAC display of army and naval memorabilia, and the Family History month display in August, when display boxes were filled with lovingly curated heirlooms from local families. Demand is high for the exhibition space and it is booked six months in advance. An increasing number of art works are being sold supporting the local arts economy. Exhibitions are free but there is a 20% commission on all sales. An exciting extension of our exhibition space is the waka wall gallery which is currently featuring the Youth Art murals. The waka wall art exhibition will be changed 3 or 4 times a year.
  • 17. In Flanders fields the poppies blow An army of volunteers made poppies for a mass display in Te Takere during the World War I centenary celebrations. Inspired by projects in Australia, AA Services lead Linda Johnstone decided to create a wall of poppies to mark 100 years since the first Anzac Day in April. She started crocheting poppies to keep her hands busy when she gave up smoking, creating 86 of the symbolic ANZAC flowers in the first month. She was joined by colleagues and clients at Te Takere, and their family, friends and acquaintances also took up the challenge and the numbers started increasing. Linda recruited members of the social crochet group which meets once a week in Te Takere and they knitted and crocheted up a storm, with large bags containing hundreds of poppies delivered after the summer break. The group was started by Jenny Goyne essentially to help people learn to crochet, but anyone can take along their favourite handcraft and join in. Members of the group greatly enjoyed being a part of the poppy project. Chris Wells learnt to crochet from Jenny but said the most important part for her was making the poppies. “I saw in the paper they were making poppies and I wanted to be involved in it,” she said. Sally McPhee is also learning to crochet and joined in after spotting the group when her grandson was attending Minecraft sessions at Te Takere. “It’s a lovely little social group,” she said. “My husband goes to the Menzshed and I’m going to the ‘ladies lounge’.” As a newcomer to Levin she said it was a great way to meet people. “And I have met some lovely people.” The poppy panel that resulted was a true community project. A few weeks before Anzac Day members of the Embroiderers Guild began the huge task of sewing the poppies together, their numbers boosted by members of the public who had seen the newspaper stories and wanted to be part of it, including 92-year- old Nola Fullerton. “It is such a wonderful project, I just wanted to do my bit,” she said. More than 1500 poppies make up the panel hanging in Te Takere, a tactile artwork which has been much admired and photographed.
  • 18. .29ANNUAL REPORT 2014/15.28 TE HOROWHENUA TRUST Children Te Takere provides children and whanau with a range of resources, experiences and services including a children’s area for reading, choosing books, storytelling, playing and using computers, learning and socialising. Children’s services are delivered by two fulltime librarians: Deborah Macdonald and Colleen Hayes, who is also a trained primary school teacher. This is because we believe that literacy is the key to all other success in life. Together they have delivered a phenomenal outreach and engagement programme over the last year. Term times are packed with programmes supporting the development of early literacy and school holiday programmes are run at Shannon, Foxton and Levin. Visits to early childhood centres Deborah pays regular visits to most early childhood centres within Horowhenua and here she shares a couple of standout moments about the importance of storytimes: “I had been invited to lead story time at Arohanui Kindergarten, the teen parenting unit at Waiopehu College. During one session, I noticed a little girl sitting quietly and listening to the stories but not really participating along with the other children. After reading an animal sounds book, I let each child push some of the sound buttons. This little girl became suddenly animated when it was her turn. She quickly located the buttons and her whole face lit up. What I hadn’t realised is that she is blind! It was a really lovely just to see the effect that this experience had on her,” said Deborah. At another Centre, a little boy was sitting quietly, again not joining in,” she said. “I started reading a ‘Thomas the Tank Engine’ book with sounds. He suddenly jumped up and grabbed the book, calling out the names of all the characters. The teacher in charge ran to call other teachers to come and listen. They were amazed as apparently this little boy just doesn’t talk.” Entertainers This past year we have had some excellent children’s entertainers. In November, Craig Smith, author of the Wonky Donkey entertained an audience of over 200 children. We have also hosted puppeteers, magicians, storytellers and pirates. A highlight was a visit from the Tall Poppies Youth Theatre from Palmerston North who performed Goldisnowrellahood. This was a humorous rendition of Goldilocks who got side-tracked into other fairy tales, with everyone ending up totally confused. The young performers showed amazing talent and it was a fabulous show, attracting an audience of over 100. Junior Master Chef Te Takere’s children’s librarians cooked up a sweet treat for the intermediate age group’s finale of their summer reading programme. They staged a mini Masterchef competition complete with a mystery box which contained everything to make and decorate a gingerbread house. Five teams of two took part in the test, creating colourful houses in challenging conditions which turned two of them into “Christchurch houses” when the icing failed to keep them together. The winners Tony Wilton from Shannon and Ethan Roentgen from Levin impressed the judges with their team work. The boys had never met before and tackled the construction task meticulously to build an impressive house, complete with overlapping roofing tiles made of chocolate buttons. The annual programme to encourage children of all ages to continue reading through the summer holidays is sponsored by Eastern and Central Trust and run from libraries throughout the Eastern and Central Districts. This year’s favourites Top Five Picture Books 1. Little Rex - by Ruth Symes 2. Primrose - by Alex Smith 3. Room on the broom - by Julia Donaldson 4. Miss Tutu’s star - by Leslea Newman 5. Where the wild things are - by Maurice Sendak Top Five Fiction 1. Greg Heffley’s journal - Diary of a wimpy kid 2. The dragon prophecy - Geronimo Stilton 3. This Hotel Is Haunted - Geronimo Stilton 4. The last straw - Diary of a wimpy kid 5. Get into gear, Stilton - Geronimo Stilton Top Five Non-Fiction 1. Ripley’s believe it or not! 2. Jurassic dinosaurs 3. Minecraft combat handbook 4. Dogs on the job 5. The lego ideas book
  • 19. .30 TE HOROWHENUA TRUST .31ANNUAL REPORT 2014/15 Customer ServiceHeritage Local and family history resources are collected, conserved, digitised and made available for everyone to use. Scanner Searching old editions of the Levin Chronicle is now easier with the purchase of a microfilm/fiche reader for the heritage room. Preserving our local heritage is an important part of Te Takere’s mission and now family historians and other researchers have the chance to look through newspapers from early last century. Stories from the Chronicle from 1910 to 1920 are easily accessible by computer through the National Library’s Papers Past website and bound copies of the paper from 1940 up to around five years ago are available in the Te Takere Heritage Room. The gap from 1921 to 1939 is now filled by microfilm and the Shannon News from 1921-1929 is also available. The scanner is the latest model and makes searching, clipping, cropping and saving easy. It also has cruise control and optical character recognition to convert the print into editable text. The thousands of microfiche available in the Heritage Room which include births, deaths, marriages, electoral rolls, cemetery records and records from England can also be read on the scanner. While it was a big learning curve for volunteers the scanner is now being well used and is a fantastic tool for researchers. Heritage Room Activities Community volunteers and members of the Horowhenua Family History Group and Horowhenua Historical Society ran a variety of events during the year to raise funds for resources and build interest in Horowhenua heritage. Highlights included the Wedding Fashion parade, Mystery of History Research Weekend and Cemetery Walks. Research Weekend Held during Family History Month, the Research Weekend brought quality speakers and experts to Levin to help with family research. It was attended by 60 people over the two days and many eureka moments were recorded. Cemetery Walks Three separate walking tours, each featuring different graves, have been arranged and alternate throughout the summer months. A Soldiers’ Cemetery Walk was also popular. Each tour averaged 12 participants. Service excellence is a priority at Te Takere with all customers being impressed by the friendly, professional and timely service delivered by the Te Takere Team. With over 530,000 visits through our doors this year Trust staff have their work cut out for them providing an excellent service over 7 days and 3 sites. In addition to providing regular services like AA, Library and Visitor information staff also planned and delivered 109 different activities or programmes which they delivered 1,057 times. Of those, 770 are ‘community’ events and 275 are classified as ‘learning‘ events. For the six months Jan – June 2015 (when we starting counting separately) 51 programmes or events were delivered at Foxton and 44 in Shannon. One Team All customer service staff are expected to be team multi trained and have expertise in at least 2 core service areas. This might be AA and Library, or Visitor Information and Digital literacy or any other combination. We also have staff working at more than one site to ensure that all sites can be operated well if branch staff take leave. The Customer Service team is led by Kiri Nga Rita who is a librarian with vast experience working at both Foxton and Shannon and working on special projects across the District. Colleen Tyree, a travel agent with many years of giving excellent service, leads the Visitor Information team. Linda Johnstone leads the AA team which is probably the busiest service counter in the whole organisation. And, Brenda Lineham is the new BNZ Business Centre lead who coordinates all room bookings. Stepping Up The Service staff have all had to ‘Step Up’ this year and undertake training in order to provide the Stepping Up Programme which we are delivering in partnership with the 20/20 Trust. This programme is about helping citizens learn everyday digital skills. Classes are run on a wide range of topics but we also provide 1:1 assistance as required. “Barbara and I were most impressed by Te Takere and while our local library is a place we regularly visit, I suspect that if we lived in Levin, we would occupy ourselves in Te Takere from open to closing!” Quote from a customer
  • 20. .32 TE HOROWHENUA TRUST .33ANNUAL REPORT 2014/15 Financial Summary Volunteer Resource Centre Te Takere supports and links local community groups and organisations, contributing to a positive and sustainable future for community services. Te Takere is the new home of the Horowhenua Volunteer Resource Centre which benefits both volunteers and the organisations needing their help. Volunteers play an important part in the community and Horowhenua is lucky to have many people already giving their time to the groups they are involved in. For those new to town or newly retired, the resource centre helps by matching their skills to organisations that need volunteers. Heading up the resource centre is Te Takere customer service representative Mary-Jane Pritchard. As a Levin local most of her adult life, Mary-Jane was the ideal candidate for the new post of the development co- ordinator for the Horowhenua outreach service of the Volunteer Resource Centre Manawatu and Districts. She had been working in customer services at the library for more than year and was ready for a new challenge. Mary-Jane’s role involves building links with other volunteer organisations to establish their needs, promoting the volunteer centre’s services and growing volunteer membership. She realises that people can be reserved about volunteering due to time constraints and she will work hard on matching expectations with ability, for individuals and organisations alike. Volunteering isn’t new to Mary-Jane. She has been a volunteer herself with the Scouts, meals on wheels and a local school’s board of trustees. She also runs CV classes at Te Takere every week. Mary-Jane has good community engagement experience and is easily able to easily talk to a wide range of people. The Volunteer Resource Centre ‘Pop Up Office’ is open for two hours daily Monday to Friday in Te Takere, staffed either by Mary-Jane or one of her volunteers. The District Manager, Norelle Ward, is delighted with the progress being made in Horowhenua. “The high calibre of volunteers and the way we have been able to accommodate the service have all been a pleasant surprise”. 58 volunteers have offered to help in a variety of ways and 22 organisations have registered with most having more than 1 volunteer position available. The Trust receives the bulk of its funding through a library grant from Horowhenua District Council, through community rates. In 2014/2015 we raised 29% of our operating income through other sources. Prior to Te Takere opening the Trust raised just 15%. The Trust recognises that user charges are a barrier to using Te Takere and the libraries at Shannon and Foxton and tries hard to keep these to a minimum. In the past the Trust has preferred to focus its attention on seeking sponsorship, grants and donations, however generating income through a number of operating activities has been required in order to achieve the shift in dependency that Council requires. Expenses Staff costs Resources and activities Administration Depreciation Income Council grant Contracts Operating income Sponsorship and donations
  • 21. .35ANNUAL REPORT 2014/15.34 TE HOROWHENUA TRUST Supporters Major Funder Horowhenua District Council Corporate Sponsors Bank of New Zealand Colbert Cooper Accountants Contact New World Paper Plus Plumbing Solutions Whispers Cafe Partners Altrusa Friends of Horowhenua Libraries Horowhenua Family History Group Horowhenua Greypower Horowhenua Historical Society Koputaroa School Libretto Café Lions Club Muaupoko Tribal Authority Levin Rotary Club Seniornet Waiopehu Lioness Club Youth Voice Grants Ara Taoihi 2020 Communications Trust Eastern & Central Community Trust Endeavour Community Trust Helen Graham Charitable Trust Infinity Foundation Lottery Grants Board Ministry of Social Development Ministry of Youth Development Pub Charity Southern Trust Thomas Bevan Charitable Trust Behind the Hedges BS Young Ltd Crowe Constructions and Associates David & Beverley Young Davis Contracting Graham Carey& Marie Mead Malcolm Guy Pescini Brothers Peter Young Woodhaven Gardens Wrightson Real Estate Koputaroa School parents and families Horowhenua Growers Coffee Club / Donations A. McDonald Agnes Beach Alvine Marshall Anawera Trust Ash Suri Avon Neale Barbara Rolls Berry Family Trust C Smith Cath Bennett Christine Gardner Christine Greig Colin & Sue Brown Cushla McColl Daphne Barrett Dorothy Jones Elaine Browning Ema Jacob Envy Hairdressing Errol MacDonald Ethel Mackie Garry & Pam Good GJ & Fereti Booth Helen Blake Helen Chambers Inez Disher Irene Good Jagwati Patel Janet Lord Jean Blizard Jill & Barry Taylor Judith Holloway Judith Rothnie Judy Eagle Julie Stichbury Kapiti Green Laurel Harding Len Morrell Linda Fletcher Lions Club Lynne Laris M B Henry M Clarke Maeline Wilson Margaret & John Graumans Marjorie Law Martin Howse Mary Hall Mary Perry Maureen Norfolk Maureen Taylor Mclennan Family Michael Harding Mrs Pescini Neil Perfect Norma Stuart P & T Sheppard Poonam Dang R Blake Raaj Rani Richard Cradock Rita Ingle Rosalie Masson Rose Cotter Shirley Mead Sui Kai Haslam T Rahui Teresa Mason Tina Patel Trish Farger Valerie Jackson Vanita Patel Verna Mead WD & MD Law Yvonne Pridmore Programme and Event Support Alan Smith Anthony John Clark Barry Kinchin & Friends Bob Wright Carole Smith Celtic Connection Colin Paki Daphne Linnel Dave & Rhonda Clark Dean Murray Double Blend Duo Onto Tomorrow Fab Pickering Geoff & Teresa George Watson Gill Allen – The Musketeers Gloy Deadman Hemi Paurini Heritage Volunteers Levin Intermediate Janean Hathaway Jeremy & Rona Cooper Jillian Harwood Joan Fraser John Rose Kiaora FM Lasele Fuauli Max Lyons Menz Shed Myrna Mitchell N.Z. Care concert Norma Harper & Larry Cotter Palmerston North Astronomy Club Peter Nightingale Radha & Kevin Raukawa playgroup Rex Bowater Richard Dodunski Robz & Matai Be in the change tour Savage Club Shannon Leef Silvawood- Jill & Collin Simon Burgess Sing Out Community Choir Steve Poulton Stu Jepson Summerset Choir Suzanne Dixon Syd Diamond Te Huataki Bradley Te One Bradley Te Pataka Mauriora Trust Tom Hayes Tony Straw Ukulele Ladies Vaughn Nuku Vicki Makutu Wendy Hodder Youth Voice
  • 22. .37ANNUAL REPORT 2014/15.36 TE HOROWHENUA TRUST Fees & Charges Lending Charges New Fiction $2 for 2 weeks New DVDs $2.50 for 1 week New Audio Books $3.00 for 3 weeks New Magazines $1 for 1 week Drivers Licence Guides $5.00 rental + $20.00 refundable deposit Telescope $10.00 rental + $40.00 refundable deposit for non financial members of Horowhenua Astronomical Society. Overdues 7 – 13 days overdue $1 14 – 20 days overdue $2 4 weeks overdue $5 Baycorp administration fee $15.00 Reserves General reserves $1 Interlibrary loans $5 standard fee Additional charges may be passed on by supplying libraries subject to prior agreement and prepayment. Items for children (aged up to 16 years) Free Internet Mac, PC, WiFi Free for Horowhenua Library cardholders, or $2 for two hours. WiFi is free and unlimited 24/7. Printing and copying A4 black and white 20c A4 colour $2 A3 black and white 40c A3 colour $4 Laminating (Levin only) A4 $3 A3 $4 Faxes Sending $2 + 50c page Receiving $1 up to 5 pages Services Specialist assistance in Recording Studio 1 hour free then $45 per/h Sale of art works 20% commission Ticketing service 10% commission Book Covering Depending on size / style $3 — $5 BNZ Business Suite Fee (per Day) Fee (per Hour) Fee (per Hour) Commercial Community Large Meeting Room 1 (Rimu) $200 $45 $30 Large Meeting Room 2 (Totara) $180 $35 $25 Large Meeting Rooms 1 & 2 combined $275 $55 $40 Small Meeting Room 3 (Hebe) $125 $25 $15 Small Meeting Room 4 (Kowhai) $125 $25 $15 Meeting Rooms 1-4 $100 $80 All Meeting Rooms & East Lounge $150 $110 Takere, after hours (plus Security) $55 $40 All Meeting Rooms & Lounge for 24 hours $1,725 per 24 hours $1,250 per 24 hours Coffee/tea trolley service - per head (no biscuits) $3 $3 Catering Cost+ 5% by negotiation Cost+ 5% by negotiation (flat fee for larger bookings) (flat fee for larger bookings) Additional Cleaning - per hour $38 $38 Afterhours Staff Charge - per hour $45 $45 Damage Repairs Cost Cost Security Call-out (e.g Alarm) Cost Cost Security Guard - per Hour $45 $45 Opening/Unlocking Service $45 $45 Equipment & Furniture hired from external sources Actual Fee plus 10% Actual Fee plus 10%
  • 23. .38 TE HOROWHENUA TRUST .39ANNUAL REPORT 2014/15 PersonnelMembership Joining • Membership is free for anyone who lives, or pays rates, in the Horowhenua, Kapiti or Manawatu Districts • A person can join at Levin, Foxton or Shannon Library and may borrow and return items at any of these libraries • Two forms of ID are required – one that has a current address printed on it, like a bank statement or letter, and the other with their signature or photograph • At the time of signing the new card we’ll ask for agreement to some conditions of use • The normal category of membership is adult • An adult member may join a child under the age of 16 years by acting as a guarantor • Children under 16 years of age without a guarantor may join as minor members. Minor members have limited borrowing privileges • People can join as “Internet Only” members which means they can use the public computers but cannot borrow books and other library items to take home Conditions of use In accepting and signing the new library card, agreement is given to: • Return all items borrowed by the date due • Pay for overdue, damaged or lost items and any debt collection fees • Advise the library of any change of address • Acknowledge the same responsibility for any child they have registered Borrowing • A current library card must be presented each time material is borrowed • The member is responsible for all items borrowed on his/her Library card • The member agrees to accept charges incurred from overdue, lost or damaged items, and item rental and reservation fees Relevant Policies • Care of children • Customer Conduct • Debt Collection • Internet Use • Membership • Privacy Trustees Chair Sharon Crosbie (CNZM, OBE) Trustees Bernie Wanden (JP) Garry Good George Sue (QSM, JP) Graham Smellie John Olifent Tony Rush Management Team Chief Executive Joann Ransom (BA, RLIANZA) Community Engagement Manager Ema Jacob (BA, RLIANZA, JP) Community Learning Manager Wendy Fraser (Dip. LIS) Support Staff Finance and Administration Celle Gore (BSc, MBA, RLIANZA), Sara Bryers, Toni Nepia Branch Provisioning Johnny Pakau Security Steve Matenga and other staff from Main Security Customer Experience Visitor Information Colleen Tyree, Aroha Allen, Grace Carkeek, Ellise Buckley, Michelle Mackie AA Linda Johnstone, Beth Bolton (Dip. LIS), Sarah Clark, Roshani Tate Library Kiri Nga Rita (NZLS Cert.), Catherine Murray, Corrine Smith, Jackie Tulitt, Mary-Jane Pritchard, Susan Hansard Function Centre Brenda Lineham Student Assistants Ina Kleinsman Hill, Ashlee Parker, Rhianna Morar, Caeyson Wanoa, Josh Anderson Casual staff Christine Gardner, Marie Reille Programme Development Youth Ramon Oza, Louise Makutu, Asaria Saili Events Kerry Fairless, Nick van Dijk Community Learning Joanne (JD) Dillon (B.Soc.Sc and RLIANZA) Volunteer Resource Centre Mary-Jane Pritchard Library Services Collections Larissa Dixon (Dip. LIS), Sandra Hanson, Rosa Gray Children Colleen Hayes (NZLS Cert., Grad. Dip. Tch, M Ed. Psych., JP), Deborah Macdonald (Dip. LIS) Digital Ben Court Heritage Linda Fletcher (Dip. Journ), Pippa Coard (M Comp.)
  • 24. .40 TE HOROWHENUA TRUST .41ANNUAL REPORT 2014/15 Statement of Service Performance Visitors MEASURE RESULT Report on visitor counts Site 2014/2015 2013/2014 Variance f2014 v f2015 2011/2012 Variance f2012 v f2015 Levin 530,653 553,693 - 4 % 231,744 + 129 % Foxton 103,747 68,549 + 51 % 55,076 + 88 % Shannon 36,464 31,015 + 17 % 47,673 - 23 % Total 670,864 653,257 + 2.7 % 334,463 + 100 % In the months following the opening of Te Takere in Levin on 29 September 2012 visitor counts to both Shannon and Foxton fell as residents visited the new facility. After the first full year of Te Takere (2014) operations visitors to Levin had risen 128% (2014 vs 2012) but fallen 23% at Shannon. Foxton visitors were tracking down but the relocation of the Council Service Centre to the Foxton Library during 2014 means that we cannot separately identify library foot traffic from Council. As is to be expected after a new community facility opens, visitor counts now seem to be settling with Shannon Visitor counts up 17% compared to 2014 and Levin down 4% with a 2.7% increase across the District as a whole although the 51% increase at Foxton reflects the first full year of Council activity in addition to library usage at the site. Visitor counts are determined by adding together all the entries and exits through all entrances at each site then dividing by 2. Programmes MEASURE RESULT Report on programmes delivered 109 different programmes or activities were run during the year over 1,057 sessions. Community facilities MEASURE RESULT Report on booking counts for community facilities 541 meeting room bookings were made: 205 of these were community bookings, 145 were business and 191 were for activities delivered or facilitated by Te Horowhenua Trust. Strategic Plan MEASURE RESULT Report on strategic business plan A business plan was developed which contains objectives for each of the 14 areas contained in the Strategic Plan. Monthly reports to the Trustees reporting against activity are copied to Council. This Annual Report contains highlights from throughout the year for each of the 14 strategic areas of activity. Website MEASURE RESULT Report on website usage Library Catalogue The Library catalogue is comprised of www.kete.library.org.nz which serves as a content management system for the main website www.library.org.nz. There were 133,790 visits (2014: 132,577) and 5,051 unique visitors per month (2014: 4,656). Kete Horowhenua There were 115,577 (2014: 245,545) visits from an average of 5,172 unique visitors per month (2014: 9,424). The software has been patched to correct a security flaw in the underlying architecture as an interim step to moving the content over to a nationwide repository which is being developed. The new version has resulted in a loss of functionality and usage has declined as visitors to the site struggle to adapt to the changes. Te Takere website There were 71,736 visits (2014: 100,593) from an average 5,172 unique visitors per month (2014: 6,323). Definitions A ‘unique visitor’ is an ip address and is counted only once during the month regardless of how many times they visited a site. A ‘visit’ is each time an ip address visits a site. ‘Engage’ means any click or story created while ’Reach’ is the number of people who have seen any content associated with our facebook page and can be equated with ‘unique users’. A new performance monitoring framework was negotiated in November 2014 and reporting for the second half of 2015 used the new framework that will apply for 2016. Statement of Service Performance for January - June 2015 OUTCOME MEASURE RESULT Collaboration Library 1. Develop productive working relationships with 10 corporate or community partners. 2. New library materials are distributed to each site. Achieved Achieved on target: Levin 75%, Foxton 15% and Shannon 10%
  • 25. .42 TE HOROWHENUA TRUST .43ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements FOR THE YEAR ENDED 30 JUNE 2015 January - June 2015 cont. OUTCOME MEASURE RESULT Library cont. Community Lifelong Learning Sustainability 3. Foxton and Shannon library collections are refreshed from the District’s collection: a. Foxton - 1,000 items per quarter b. Shannon - 700 items per quarter 4. Invest at least $5 per capita on new library items (capital and operating budgets) 5. An activity programme including at least 5 community events or activities per month is delivered 6. At least 1 activity, event or programme will be delivered at the Foxton and Shannon libraries per month 7. Visitor counts at Te Takere average 45,000 per month 8. Deliver a programme of at least 5 different ‘learning’ activities each quarter, targeted at a variety of different age groups: preschool, primary children, youth, adults and seniors. 9. Generate at least 25% of income from sources other than the annual Council grant. 10. Increase the number of different organisations that use the meeting spaces at Te Takere by 10% over 2013/14 (from Jan - June 2015) and then 10% again for 2015/16. Achieved: see Library Exchanges Graph bottom left. Achieved: $7.35 over the full financial year. Achieved: 109 different programmes or activities delivered through 1,057 sessions. Of those: 770 were ‘community’ and 275 ‘learning’. Achieved: Shannon: 44 sessions from Jan – June 2015 (lowest month: 1). Foxton: 51 sessions from Jan - June 2015 (lowest month: 2). Not Achieved: Monthly visitors average 44,221 (-1.7%). Although visitors to Te Takere are down 4% for the year, and thus we did not meet the target, visitors over the District are up 2.7%. As is to be expected after a new community facility opens visitor counts seem to be settling throughout the District with increased foot traffic counts at both Shannon and Foxton. Achieved: 275 Achieved: 29.5% Achieved: see graph bottom right.
  • 26. .44 TE HOROWHENUA TRUST .45ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Contents of Financial Statements Directory 45 Statement of Comprehensive Revenue and Expense 46 Statement of Changes in Trust Equity 47 Statement of Financial Position 48 Statement of Cash Flows 49 Notes to and forming part of the Financial Statements 51 Directory Nature of Business Library, Cultural & Community Centre Address Bath Street, Levin Trust Formation Date 1 January 1997 Settlor Horowhenua District Council Trustees S Crosbie (Chairperson) G Good J Olifent T Rush G Smellie G Sue B Wanden Charities Register Number CC20328 Website www.tetakere.org.nz Accountants Colbert Cooper Limited 275 Oxford Street Levin 5510 Auditor Audit New Zealand, Wellington on behalf of the Auditor-General Bankers Westpac / BNZ Solicitors Simpson Grierson IRD Number 67-459-482
  • 27. .46 TE HOROWHENUA TRUST .47ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes. Statement of Comprehensive Revenue and Expense Note 2015 Actual 2015 Budget * 2014 $ $ $ REVENUE Council Grant 1,697,500 1,697,500 1,500,000 Contracts 136,251 165,000 246,577 Activity Revenue 336,583 315,720 313,264 Sponsorship & Donations 189,381 158,000 170,427 Interest Received 9,669 4,600 4,300 Total Revenue 2 2,369,384 2,340,820 2,234,568 EXPENDITURE Staff Expenses 1,402,900 1,418,120 1,409,570 Operations 723,476 678,200 714,322 Depreciation & Amortisation 180,950 244,500 177,818 Total Expenditure 3 2,307,326 2,340,820 2,301,710 Operating Surplus (Deficit) 62,058 - (67,142) Total Comprehensive Revenue and Expenses Attributable to the Trust 62,058 - (67,142)   * Variances against budget. The budgeted revenue and expenses were both reduced by $130,500 to reflect the commission portion only on the transactions with tourism operators rather than the full amount of money received and paid over. Revenue: Contracts revenue is balanced by increased grants revenue which proved to be more accessible. Activity revenue is above budget due to increased travel brokering commission revenue. Expenses: Includes $97,883 of old library stock which was replaced with new. Statement of Changes in Trust Equity Contributed Retained Total Capital Earnings Equity $ $ $ Balance as at 1 July 2013 782,803 313,141 1,095,944 Total Comprehensive Revenue and Expense for the year - (67,142) (67,142) Balance as at 30 June 2014 782,803 245,999 1,028,802 Balance as at 1 July 2014 782,803 245,999 1,028,802 Total Comprehensive Revenue and Expense for the year - 62,058 62,058 Balance as at 30 June 2015 782,803 308,057 1,090,859 All of the balances disclosed above are attributable to the Trust
  • 28. .48 TE HOROWHENUA TRUST .49ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes. Statement of Financial Position Note 2015 2014 $ $ Trust Funds Trust Capital 1,090,860 1,028,802 Total Trust Funds 1,090,860 1,028,802 Represented by: Current Assets Cash and Cash Equivalents 4 71,684 38,515 Debtors and Other Receivables 5 60,018 26,697 Inventories 6 6,950 1,891 Total Current Assets 138,652 67,103 Non Current Assets Property, Plant and Equipment 7 1,254,854 1,239,194 Intangible Assets 8 12,654 21,089 Total Non Current Assets 1,267,508 1,260,283 Total Assets 1,406,160 1,327,386 Current Liabilities Creditors and Other Payables 10 134,634 163,808 Revenue in Advance 10 34,980 7,600 Employee Benefit Liabilities 11 82,271 64,675 Total Current Liabilities 251,885 236,083 Non Current Liabilities Employee Benefit Liabilities 11 63,415 62,500 Total Liabilities 315,300 298,583 Net Assets 1,090,860 1,028,803  Statement of Cash Flows Note 2015 2014 $ $ Cash Flows from Operating Activities Cash was provided from: Receipts from Customers and Grants 2,365,506 2,217,948 Interest Received 9,669 4,300 Net GST - 4,005 2,375,175 2,226,253 Cash was disbursed to: Payments to Suppliers and Employees 2,040,410 2,088,188 Net GST 22,459 - 2,062,869 2,088,188 Net Cash Flows from Operating Activities 312,306 138,065 Cash Flows from Investing Activities Cash was provided from: Sale of Fixed Assets 3 8,696 3 8,696 Cash was disbursed to: Purchase of Fixed Assets 279,140 165,056 279,140 165,056 Net Cash Flows from Investing Activities (279,137) (156,360) Net Decrease in Cash Held 33,169 (18,295) Cash at the Beginning of the Year 38,515 56,810 Cash and Cash Equivalent at the End of the Year 71,684 38,515
  • 29. .50 TE HOROWHENUA TRUST .51ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes. Statement of Cash Flows (continued) Note 2015 2014 $ $ Reconciliation of Profit After Tax with Net Cashflow From Operations Profit/(Loss) After Tax 62,058 (67,142) Add/(Less) Non-cash Items: Amortisation 8,435 13,957 Depreciation 170,719 165,600 Books Written-off 95,688 79,335 Non-books Written-off 2,195 2,610 Donated Items (6,923) (7,638) Loss (gain) on Disposal (1,796) (1,739) 271,910 252,125 Add/(Less) Movements in Working Capital Items: Decrease/(Increase) in Accounts Receivable (38,379) 14,648 Decrease/(Increase) in Accounts Payable (16,717) (61,566) (21,662) (46,918) Net Cash from Operating Activities 312,306 138,065 The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information of the financial statements purposes. Notes to and forming part of the Financial Statements 1. Statement of Accounting Policies Reporting Entity Te Horowhenua Trust (the Trust) is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957 and is domiciled in New Zealand. The Trust is controlled by Horowhenua District Council and is a Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees. The primary objective of the Trust is to promote, provide and maintain comprehensive library services within the District, rather than making a financial return. Accordingly, the Trust has designated itself as a public benefit entity (PBE) for financial reporting purposes. The financial statements of the Trust are for the year ended 30 June 2015. The financial statements were authorised for issue by the Board of Trustees on the 30 September 2015. Basis of Preparation Going Concern The financial statements have been prepared on the going concern basis and the accounting policies have been applied consistently throughout the period. The Horowhenua District Council (the Council) is currently undergoing a Community Service review to consider the best way of delivering their services as required by the Local Government Act. This review includes the services currently provided by the Te Horowhenua Trust. The Trust is currently contracted to deliver services on behalf of Council until 30 June 2016. The Council is unable to confirm beyond this point whether the Trust will continue to be the vehicle used to deliver the current services until the outcome of the review is known later in the year. Despite the uncertainty around who will deliver the services in the future it is expected that there will not be a substantive change to the services currently provided by the Trust as set out in Council’s 2015-2025 Long Term Plan levels of service. Accordingly there is no change in the measurement or classification of the assets or liabilities within these financial statements and the Trust has continued to adopt the going concern assumption in the preparation of these financial statements. Statement of Compliance The financial statements of the Trust have been prepared in accordance with the requirements of the Local Government Act 2002, which includes the requirement to comply with New Zealand generally accepted accounting practice (NZ GAAP). The financial statements have been prepared in accordance with Tier 2 PBE accounting standards and applied disclosure concessions. The Trust is eligible to report in accordance with Tier 2 as expenses are between $2 million and $30 million, and the Trust is not publicly accountable. The financial statements comply with PBE standards. The financial statements are the first financial statements presented in accordance with the new PBE accounting standards. There were no material adjustments that arose on transition to the new PBE accounting standard. The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars.
  • 30. .52 TE HOROWHENUA TRUST .53ANNUAL REPORT 2014/15 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015 These financial statements are to be read in conjunction with the accompanying notes. These financial statements are to be read in conjunction with the accompanying notes. Notes to and forming part of the Financial Statements (continued) Standards issued and not yet effective and not early adopted In May 2013, the External Reporting Board issued a new suite of PBE accounting standards for application by public sector entities for reporting periods beginning on or after 1 July 2014. The Trust has applied these standards in preparing the 20 June 2015 financial statements. In October 2014, the PBE suite of accounting standards was updated to incorporate requirements and guidance for the not-for-profit sector. These updated standards apply to PBEs with reporting periods beginning on or after 1 April 2015. The Trust will apply these updated standards in preparing its 30 June 2016 financial statements. The Trust expects there will be minimal or no change in applying these standards.. Specific Accounting Policies The following specific accounting policies which materially affect the measurement of the Statement of Comprehensive Revenue and Statement of Financial Position have been applied: (a) Revenue Recognition Revenue is measured at the fair value of consideration received. The specific accounting policies for significant revenue items are explained below. Grants Grants received from the Horowhenua District Council are the primary source of funding to the Trust and are restricted for the purposes of the Trust meeting its objectives as specified in the trust deed. The Trust also receives other government assistance for specific purposes, and these grants usually contain restrictions on their use. Council, government and non-government grants are recognised as revenue when they become receivable unless there is an obligation to return the funds if conditions of the grant are not met. If there is such an obligation the grants are initially recorded as grants received in advance, and recognised as revenue when conditions of the grant are satisfied. Sale of goods Revenue from the sale of goods is recognised when a product is sold to the customer. Sale of service and contract revenue Revenue from the sale of services and contract revenue are recognised by reference to the stage of the services delivered at balance date as a percentage of the total services provided. Lease revenue Lease revenue from operating leases is recognised as revenue on a straight-line basis over the lease term, unless another systematic basis is more representative of the time pattern in which benefits derived from the leased asset is diminished. Commission revenue Commissions received or receivable that do not require the agent to render further service are recognised as revenue by the Trust at the point of sale. Other Revenue Where a physical asset is donated or vested in the Trust for nil or nominal consideration the fair value of the asset is recognised as revenue. Assets vested in the Trust are recognised as revenue when control over the asset is obtained. Interest revenue is recognised using the effective interest method. Volunteer services received are not recognised as revenue or expenditure as the Trust is unable to reliably measure fair value of the services received. (b) Expenses Expenses have been classified based on their business function. (c) Inventories Inventories held for use in the provision of goods and services on a commercial basis are valued at lower of cost and net realisable value, determined on a first-in first-out basis. (d) Debtors and Other Receivables Trade and other receivables are recorded at their face value, less any provision for impairment. (e) Operating Leases An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of Comprehensive Revenue and Expense over the lease term as an integral part of the total lease expense. (f) Income Tax The Trust is exempt from income tax due to its charitable organisational status which was approved on 21 December 2007. (g) Property, Plant and Equipment Property, plant and equipment are shown at cost, less accumulated depreciation and impairment losses. Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained. Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the Statement of Comprehensive Revenue and Expense. Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. The costs of day- to-day servicing of property, plant and equipment are recognised in the Statement of Comprehensive Revenue and Expense. Depreciation Depreciation is provided on a diminishing value basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows: Furniture and Fittings - 8% to 60% diminishing value IT Equipment - 30% to 60% diminishing value Motor vehicles - 30% diminishing value Books - 10 years diminishing value Other Lending Stock - 10% to 63.54% diminishing value Kete Equipment - 60% diminishing value The residual value and useful life of an asset is reviewed, and adjusted if applicable, at each financial year-end. (h) Intangible Assets Software acquisition Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and bring to use the specific software. Costs associated with maintaining computer software are recognised as an expense when incurred. Costs associated with the development and maintenance of the Trust’s website are recognised as an expense when incurred. Amortisation Computer software licenses are amortised at 30% diminishing value including Koha Software. Kete Software is amortised at 60% diminishing value. Amortisation begins when the asset is available for use and ceases at the date that the asset is disposed of. The amortisation charge for each period is recognised in the Statement of Comprehensive Revenue and Expense. The useful lives and associated amortisation rates of major classes of intangibles have been estimated as follows: Kete Software – 4 years Koha Software – 8 years Other software - 60% diminishing value (i) Borrowing Cost Borrowings are initially recognised at their fair value. After initial recognition, all borrowings are measured at amortised cost using the effective interest method. Borrowing costs are recognised as an expense in the period in which they are incurred.  (j) Goods and Services Taxation (GST) All items in the financial statements are stated exclusive of GST, except for receivables and payables, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax then it is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables in the statement of financial position. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash Notes to and forming part of the Financial Statements (continued)