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SBFP Orientation 2018

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DepEd Order No. 39, s. 2017: Operational Guidelines on the Implementation of School-Based Feeding Program for School Years 2017-2022

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SBFP Orientation 2018

  1. 1. DepEd Order No. 39, s. 2017 Operational Guidelines on the Implementation of School-Based Feeding Program for School Years 2017-2022 JOFRED M. MARTINEZ, MAN, RN, LPT Nurse II Department of Education
  2. 2. • School Feeding Programs are considered to be a sound investment in education. • There is evidence that SFPs increase school enrollment, cognition and educational achievement, particularly if supported by complementary actions such as deworming and micronutrient supplementation. Background
  3. 3. DepEd Order No. 39, s. 2017 Operational Guidelines on the Implementation of School-Based Feeding Program for School Years 2017-2022
  4. 4. Priority Target Beneficiaries and Schools • The priority target beneficiaries for SBFP shall be all SW and W Kinder to Grade 6 students. • Actual target beneficiaries shall be based on the Baseline Nutritional Assessment of the current school year.
  5. 5. Duration • To achieve a significant impact on the nutritional status of children, the feeding shall be done for at least 120 days. • Feeding shall commence on June/July of every year and continue until the completion of the target feeding days.
  6. 6. Policy Statement A. The program aims to contribute to the improvement of classroom attendance of target beneficiaries to more than 85% per annum. B. The program also aims to do the following: 1. provide feeding to learners, prioritizing the SW and W; 2. improve the nutritional status of the SW and W learners at the end of 120 feeding days;
  7. 7. Policy Statement 3. Ensure 100% deworming of target beneficiaries prior to the feeding activity; 4. Conduct group daily hand washing and tooth brushing activities as stipulated in DepEd Order No. 10, s. 2016, to impart development of positive health-promoting values and behaviors;
  8. 8. Policy Statement 3. and nutrition information and awareness among target beneficiaries through the K to 12 Curriculum and its alternative modalities of education; and 4. Encourage Gulayan sa Paaralan Program and backyard vegetable gardening to augment the feeding program and to complement the nutrition and poverty-reduction initiatives of the Government.
  9. 9. Budget Allocation • The budget allocated for feeding is Php 16.00 per beneficiary multiplied by the number of feeding days while the budget allocated for operational expenses is Php 2.00 per beneficiary multiplied by the number of feeding days.
  10. 10. Budget Allocation • The budget allocation for iron supplements is Php 1.OO per beneficiary multiplied by 20 days and the budget allocated for hygiene kit is Php 25.00 per beneficiary.
  11. 11. Budget Allocation • The budget allocation for iron supplements is Php 1.OO per beneficiary multiplied by 20 days and the budget allocated for hygiene kit is Php 25.00 per beneficiary. • Operational expenses include the purchase of basic eating/cooking utensils, stove, reasonable transportation expenses, water, dishwashing soap, LPG, charcoal, firewood, kerosene, labor/service of cook, and common office supplies needed for the preparation of reports.
  12. 12. Budget Allocation • Other expenses related to SBFP (payment for the health certificate of food handlers, orientation, monitoring, and program implementation review, among others, which are requisites for an efficient and successful implementation) shall be sourced from other local funds or Regional/Division/ Schools Maintenance and Other Operating Expenses (MOOE) and other stakeholders.
  13. 13. Suggested Procurement/Food Preparation Modalities 1. School-led a. Regular SBFP scheme b. Food preparation done by hired labor c. Central kitchen model through clustering of schools d. Catering service/contracting 2. SDO-led procurement 3. LGU-led procurement Modalities Nos. 1.c, 1.d and 2 are subject for approval of DepEd RO prior implementation.
  14. 14. Suggested Procurement/Food Preparation Modalities
  15. 15. Suggested Procurement/Food Preparation Modalities
  16. 16. Suggested Procurement/Food Preparation Modalities
  17. 17. Suggested Procurement/Food Preparation Modalities
  18. 18. Suggested Procurement/Food Preparation Modalities
  19. 19. Suggested Procurement/Food Preparation Modalities
  20. 20. Suggested Procurement/Food Preparation Modalities
  21. 21. Suggested Procurement/Food Preparation Modalities • The documentary requirements for small value procurement under the 2016 Revised Implementing Rules and Regulations (IRR) of RA 9184 are Mayor’s/Business Permit, PhilGEPS number, Income & Business Tax Returns and Omnibus Sworn Statement; • for “shopping”, Mayor’s/Business Permit and PhilGEPS number.
  22. 22. SBF P Eligible Activities
  23. 23. Nutritional Assessment and Identification of Beneficiaries • All schools are expected to conduct nutritional assessment of Kinder to Grade 6 students in the first three weeks of June or during the Brigada Eskwela. • The World Health Organization Child Growth Standards (WHO-CGS) shall be the basis for determining the nutritional status. • The baseline data shall be taken before the start of feeding and subsequent weighing shall be repeated every three (3) months. The end line data shall be taken upon program termination.
  24. 24. Nutritional Assessment and Identification of Beneficiaries • A calibrated weighing scale, preferably beam balance, shall be used to take the weight, and steel tape/microtoise shall be used to take the height. • To ensure accuracy of BMI computation, all schools are enjoined to make use of the BMI Software.
  25. 25. Creation of SBF P Core Group • The School Heads shall create an SBFP Core Group from among the school personnel and parents who shall be responsible for managing and implementing the program. • The Core Group shall be composed of one (1) or two (2) teaching personnel (feeding coordinator) and one (1) or two (2) parents. The members of the Core Group shall be submitted by the School Head to the SDO for reference in granting service credits to teachers.
  26. 26. Creation of SBF P Core Group The SBFP Core Group shall: a. identify the target beneficiaries based on the provided criteria, for approval by the School Head; b. finalize the cycle menu for the whole duration of feeding, the Work and Financial Plan, and the Project Procurement Management Plan for approval by the School Head and for submission to the SDO;
  27. 27. Creation of SBF P Core Group The SBFP Core Group shall: c. submit a copy of the approved PPMP to the School BAC or BAC Secretariat for the preparation of the school Annual Procurement Plan for approval by the School Head; d. together with the School Head, identify parents/volunteers who shall help in the whole duration of the program (identified parents/volunteers must be physically and mentally fit);
  28. 28. Creation of SBF P Core Group The SBFP Core Group shall: e. prepare the schedule of parents/volunteers who shall prepare and cook the menu for the day, prepare the feeding area, supervise the daily feeding and wash the dishes; f. educate and capacitate parents who shall help in the food preparation; g. recording and reporting using SBFP Forms; and h. submit the terminal report at the end of feeding to the SDO through the District Office.
  29. 29. Orientation of Program Implemented • The schools shall conduct an orientation and consultative meetings among the school personnel, day care workers, barangay officials, organizations of community and parents, and other stakeholders before program implementation to ensure effectiveness, common understanding of the program, and the roles and responsibilities of implementers and stakeholders.
  30. 30. Orientation of Program Implemented
  31. 31. Orientation of Program Implemented • It is also a good opportunity to seek the support of community members (i.e., school alumni, donor families, private corporations) in providing weighing scales (beam balance), storage facilities (refrigerators or freezers), and cooking and feeding paraphernalia.
  32. 32. Orientation of Program Implemented Orientation topics shall include: a. Overview of the program; b. Background/rationale; c. Implementing and partnership guidelines; d. Roles of stakeholders in program implementation; e. Training/cooking demonstrations for teachers and parents; f. Food preparation and food safety concepts; and g. SBFP Forms
  33. 33. Commodities • A one-month or two-month cycle menu consisting of rice and a viand shall be prepared and followed. • The Cycle Menu in feeding the targeted children shall be based on the standardized recipes suggested by DepEd, National Nutrition Council (NNC), International Institute for Rural Reconstruction (IIRR), JGF-BLT Recipes and Food and Nutrition Research Institute (FNRI), locally produced standardized indigenous recipes and other standardized recipes.
  34. 34. 20-Day Cycle Menu
  35. 35. Commodities • Recipes for SBFP is available and may be downloaded through this link: http://bit.ly/depedrecipes • With the Cycle Menu as basis, the School Head and the SBFP Core Group shall determine and prepare the complete list of ingredients needed for the entire duration of the feeding period using the Request For Quotation (RFQ) Form.
  36. 36. Commodities • To maintain good health and nutrition, all program implementers in schools comply with DepEd Order No. 13, s. 2017, (Policy and Guidelines on Healthy Food and Beverage Choices in Schools and in DepEd Office). • Include fruits in the meals or milk from local dairy farmers if the budget can accommodate the costs or when provided by partners.
  37. 37. Commodities • The SBFP Core Group is encouraged to serve iron- fortified rice, brown rice, corn grits, and vitamin enriched/fortified cooking oil and sugar, and to use only iodized salt for cooking. • Nutritional drinks, i.e., milk, micronutrient supplements and fortified snacks given by partners may also be given to the beneficiaries as a supplement to the hot meals provided that these are approved by Food and Drugs Administration (FDA).
  38. 38. Procurement and Delivery • The procurement of food commodities shall follow school MOOE procedures in accordance with DepEd Order No. 13, s. 2016 or the Implementing Guidelines on the Direct Release of Maintenance and Other Operating Expenses (MOOE) Allocations of Schools Including Other Funds Managed by Schools.
  39. 39. Procurement and Delivery
  40. 40. Feeding Proper
  41. 41. Feeding Mechanics • Feeding time shall be decided by the School Head in consultation with the SBFP Core Group and PTA according to the needs of the children and practicability of feeding. • The school feeding center/area or separate room shall be within the school. The food shall be served and consumed inside the feeding area and shall not be taken outside the feeding area.
  42. 42. Feeding Mechanics • The parents of the beneficiaries shall provide the basic feeding utensils such as plates, spoons and forks, or may be charged from the P2.00 operational expenses. Placemats, table napkins/towels, and other feeding paraphernalia may also be used. • The parents or volunteers shall likewise be responsible for the washing of used utensils. However, the schools are not allowed to collect any money from the parents.
  43. 43. Feeding Mechanics • The School Head or his/her authorized representative shall be responsible for supervising the daily feeding. • Feeding activities shall commence as soon as food stocks are received from the suppliers and/or partner-stakeholders. • Highest standard of hygiene in the preparation and serving of food must be practiced and observed. • All personnel and food handlers (including family members) involved in the feeding program shall be dewormed.
  44. 44. Feeding Mechanics • Aside from feeding, the children shall be taught proper hygiene (such as proper washing of hands before and after eating), table manners (prayers before and after meals), good grooming, simple concepts on health care, and importance of nutrition in their health and development, among others.
  45. 45. Feeding Mechanics
  46. 46. Feeding Mechanics
  47. 47. Feeding Mechanics • The children shall likewise be taught basic chores. The feeding teachers are encouraged to discuss daily the meal for the day and the nutrients which can be derived from the meal.
  48. 48. Feeding Mechanics • PTAs and other volunteer workers shall be mobilized and tapped to assist in the conduct of the feeding.
  49. 49. Feeding Mechanics • If beneficiaries become overweight/obese, they shall continue to be fed but they will be referred to the PE teacher for involvement in physical activities/exercises and to the School Nurse for health counseling.
  50. 50. Feeding Mechanics • Beneficiaries who are not gaining weight or continue to be severely undernourished shall be referred to the health personnel for further assessment. • The SBFP Core Group is encouraged to minimize food wastage by practicing portion control. • Children who participated in daily feeding shall be recorded in SBFP Form 4.
  51. 51. Feeding Mechanics • In cases of interruption (i.e., school is used as temporary evacuation center, etc.), the School Head shall ensure that the feeding activity shall be for the targeted children only.
  52. 52. Adherence to Food Safety • Availability of potable water and hand washing facilities; • Well-maintained, clean, well-ventilated and pest- free environment; • Proper selection of food and ensuring they are fresh and of good quality; • Washing and cleaning food items before storing; • Storing of dry goods in dry storage area, and of perishable food in cold storage area;
  53. 53. Adherence to Food Safety
  54. 54. Adherence to Food Safety
  55. 55. Adherence to Food Safety • Preparing and cooking of food on the day it will be served; • Provision of food covers and containers for safekeeping; • Hygienic practices in food preparation, cooking display, serving and storage; • Ensuring that non-food items are not in the kitchen area, or if it cannot be avoided, it should be properly labeled and segregated from food items;
  56. 56. Adherence to Food Safety
  57. 57. Adherence to Food Safety • Observing the expiry dates of food commodities; and • First-In First-Out (FIFO) policy shall be observed in withdrawing stocks from the storeroom.
  58. 58. Adherence to Food Safety Compliance with DepEd Order No. 10, s. 2016 (Policy and Guidelines for the Comprehensive Water, Sanitation and Hygiene in Schools Program). • Food handlers shall have an updated health/medical certificate. • Food preparation and handling in all schools shall meet the standards on food safety. • School personnel in charge of food handling and preparation are properly trained and certified based on the standards of the Code of Sanitation of the Philippines.
  59. 59. Adherence to Food Safety Compliance with DepEd Order No. 10, s. 2016 (Policy and Guidelines for the Comprehensive Water, Sanitation and Hygiene in Schools Program). • All school canteens must secure a Sanitary Permit from the Local Health Office (LHO).
  60. 60. Storage and Control System • A system of storing and controlling of food items in schools should be in place to ensure smooth program implementation. • School Heads must allocate space in school for storing food. • If no space is available, the School Head may coordinate with the PTA or barangay officials for the provision of storage areas. • To avoid the demand for large storage spaces, a staggered delivery system of food commodities may be arranged with the supplier.
  61. 61. Awards and Incentives Granting of Service Credits to Teachers • The services rendered by teachers who are members of the SBFP Core Group beyond the required eight hours of service or during weekends and holidays are eligible for service credits in accordance with the provisions of DepEd Order No. 53, s. 2003, the Updated Guidelines on Grant of Vacation Service Credits to Teachers. • The School Heads are responsible for requesting such incentives for approval by the SDS.
  62. 62. Awards and Incentives Search for Outstanding School Implementer of SBFP The best school implementer of SBFP may be recognized based on the following criteria: • Percentage of beneficiaries rehabilitated to normal nutritional status; • Compliance with guidelines; • Prompt submission of liquidation reports; • Establishment of vegetable gardens; • Good practices developed and lessons learned;
  63. 63. Awards and Incentives Search for Outstanding School Implementer of SBFP The best school implementer of SBFP may be recognized based on the following criteria: • Involvement/support of parents and community; and • Advocacy and social/resource mobilization activities.
  64. 64. Complementary Activities
  65. 65. Deworming • Beneficiaries, with their parents’ consent, could avail of the mass deworming activity conducted in schools. • Teachers may administer the deworming tablets provided that a health personnel is in the school premises to take action on any adverse event following the deworming.
  66. 66. Good Grooming and Personal Hygiene • Beneficiaries shall be required to practice good grooming and observe proper hygiene such as wearing of clean clothes, proper hand washing before and after eating, tooth brushing, and keeping nails short and clean. • The feeding teachers shall do a quick inspection before feeding starts.
  67. 67. Integration of the Health Care Promotion and Wash in Schools (WinS) Policy • The package consists of daily handwashing with soap, toothbrushing with fluoride toothpaste and bi-annual deworming of children. • Each child gets one toothbrush and has access to toothpaste, soap and deworming tablets. The amount allocated for these materials is only Php25.00 per child for the entire school year. • Funds for this purpose may come from partners or MOOE.
  68. 68. Gulayan sa Paaralan Program (GPP) • Schools are enjoined to have a fully functional vegetable garden for the whole school year to supplement the school feeding. • In compliance with DepEd Memo No. 234, s.2008 (Planting of Malunggay Trees in Schools) all schools should plant at least 50 Malunggay trees within the school premises.
  69. 69. Gulayan sa Paaralan Program (GPP)
  70. 70. Gulayan sa Paaralan Program (GPP) • An area in the school shall be allotted for production of nutrient-rich fruits and vegetables like legumes, root crops, leafy green and yellow fruits and vegetables. In urban areas, schools may adopt an urban gardening technology. • The schools may source initial planting materials from the local agriculture office.
  71. 71. Gulayan sa Paaralan Program (GPP) • The schools may coordinate with the barangay council to designate an area in the community where the parents of the beneficiaries can establish a communal vegetable garden as primary source of vegetables for the supplementary feeding. Initial planting materials may be provided to the households by the local agriculture office or the barangay council upon request.
  72. 72. Gulayan sa Paaralan Program (GPP) • Retention of good seeds and planting materials shall be encouraged as a regular source of replanting materials for sustainability. • Replanting of at least 20 malunggay trees every July is encouraged to sustain the feeding program.
  73. 73. Gulayan sa Paaralan Program (GPP) • It is emphasized that ingredients for the provision of food commodities shall be sourced locally. All public schools are encouraged to procure these ingredients from any of the following local sources: a. The school’s vegetable garden established under the GPP b. Home and communal gardens by families of SBFP beneficiaries c. Local farmers, especially those classified by DSWD under the poverty line
  74. 74. Waste Segregation and Composting
  75. 75. Waste Segregation and Composting • Practice waste segregation and ensure the provision of containers for biodegradable, non- biodegradable and recyclable materials. • Practice waste management, use of 5Rs (reduce, reuse, recycle, repair, and rethink), and composting to minimize garbage. • Avoid using styrofoam and plastic containers.
  76. 76. Productivity, Life, and Values Development Training • The schools may coordinate with partner stakeholders for the conduct of trainings for parents in order to sustain family food security, increase school retention and improve the nutritional status of children in the long term.
  77. 77. Roles and Responsibilities
  78. 78. DepEd Schools • The School Head (SH) shall organize the SBFP Core Group. • Submit to SDO the lists of target beneficiaries. • The School Head shall oversee the daily implementation of the feeding program including procurement, actual feeding, health and nutritional assessment, disbursement and liquidation of funds, and complementary activities. • Submit on time the necessary documentation and liquidation reports to the SDO.
  79. 79. DepEd Schools • Ensure proper coordination and active engagement with LGUs, NGOs, CSOs, and other groups undertaking the feeding program. • Submit to the SDO a consolidated terminal report after the completion of the program. • The SH is accountable for the accuracy and validity of the NS reports submitted for budget allocation and for other reports.
  80. 80. DepEd Schools • The SH is not allowed to refuse SBFP funds if there are severely wasted and wasted learners in the school, unless, they can show proof that they have external stakeholders who will support the feeding activity for the undernourished learners. The SH shall provide and submit a report of program accomplishment to the SDO.
  81. 81. Partnership-Building and Creation of Local Alliance
  82. 82. Value of Partnership-Building • By working cooperatively with partners, the SBFP can result in greater impact, scale, reform and sustainability. The LGUs, NGOs, and other private sector groups can be tapped in the implementation of the SBFP in order to reach out to more students. • Partnerships provide better opportunities to harness the strengths and competencies of each partner. They can also help in finding better ways of doing things to achieve a more efficient program implementation, since each partner can bring value to the partnership.
  83. 83. Partnership Arrangement • The DepEd will work with partner-stakeholders in the provincial or the municipality levels and will create a local alliance for the SBFP implementation. • For SY 2017-2018, partnership will shift from primary school-based “feeding” to focus on complementary support to SBFP, i.e., milk, nutritious beverages or micronutrient supplements on rice and viand allocations on SBFP or with technical assistance for better effectiveness in the implementation of SBFP and its implements and facilities.
  84. 84. Identification of Potential Partners for SBF P • DepEd Schools Division Offices (SDOs) through the Adopt-A-School Program (ASP) Coordinator shall make an initial list of current and potential SBFP partners which may include the LGUs, NGOs/CSOs, professional organizations, faith-based organizations, local private sector groups, migrant organizations, cooperatives or people’s organizations that are committed to support the feeding program.
  85. 85. Identification of Potential Partners for SBF P Suggested menu of services/support that partners may provide: Services/support Quantity 1. Equipment Weighing scale (detecto or beam balance) - one per school Microtoise (tool used for height measurement) Feeding paraphernalia/cooking utensils Plates, cups, glasses, spoon and fork (1 set per beneficiary), etc. 2. Services Allowance for kitchen help/cook 1 helper for 40 student beneficiaries Manpower (volunteers) Refurbishment of feeding centers, etc. 3. Inputs for Gulayan sa Paaralan Seeds, seedlings, seed trays, organic fertilizers, garden tools, garden infrastructure etc.
  86. 86. Identification of Potential Partners for SBF P • Partners (such as LGUs) that have committed to provide hot meals to severely wasted and wasted learners are advised to proceed with their feeding in their identified schools after the DepEd has completed the 120 feeding days. • This is in consonance with our guidelines that “no two feeding program shall be implemented in one school”.
  87. 87. Identification of Potential Partners for SBF P • SDOs shall formalize the partnership through a Memorandum of Agreement (MOA) containing the terms of the partnership. It is important that each partner is aware of their roles and responsibilities. • Private sector partners may avail of the tax incentives on the expenses incurred in the project by fulfilling the requirements of the ASP Secretariat in accordance with Republic Act No. 8525.
  88. 88. SBF P Reports
  89. 89. SBF P Form 1
  90. 90. SBF P Form 2
  91. 91. SBF P Form 3
  92. 92. SBF P Form 4
  93. 93. SBF P Form 4
  94. 94. SBF P Form 4
  95. 95. SBF P Form 5
  96. 96. SBF P Form 9
  97. 97. DepEd Order No. 39, s. 2017 Operational Guidelines on the Implementation of School-Based Feeding Program for School Years 2017-2022 JOFRED M. MARTINEZ, MAN, RN, LPT Nurse II Department of Education

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