M365 launch event introduction - 090518

1. Microsoft 365 User Group – Wellington Inaugural meeting Chandima Kulathilake, Jonathan Stuckey, Rebecca Gordon 09/05/18

2. Distribution rights Intended use This presentation deck: “M365 Launch Event – Introduction - 091518” by “Jonathan Stuckey”, and “Chandima Kulathilake” is licensed under CC by-sa 4.0, and is for information purposes only. Legal resources Please ensure you understand terms of use, any policies, and intellectual property resources when using/re-using content from this presentation. Acknowledgement • Photography – full-bleed pictures and background images from https://pxhere.com , under creative-commons 0 • Chandima Kulathilake headshot, slide 3, provided under CC by sa 4.0 • Presenter headshots, slide 3, are sourced from LinkedIn with approval of respective presenters and are provided under CC-by-sa v4.0 • Slides 5 - 7 provided by Microsoft New Zealand Limited. Content and imagery is provided through cc-by-sa v4.0 Distribution This presentation is shared with user group attendees, and is covered by a creative commons share alike license. Please ensure appropriate attribution, if reusing content in any derivatives This work is distributed by Jonathan Stuckey, Chandima Kulathilake under CC-BY-SA license v4.0 See more: Open the Notes below for more information.

3. Rebecca Gordon Solutions consultant, DragonFly IT SharePoint & O365 solutions 10yrs developer (7yrs SP) History: Intergen, Provoke, Independent Chandima Kulathilake Practice lead, Datacom business solutions design 20yrs development & solution build History: Synergy, Provoke, Intergen, Spoke Your hosts Jonathan Stuckey Business solution consultant, Spoke solutions design, IA & user adoption 25yrs infrastructure design, operations History: Sun, Sequent, IBM, Microsoft David Ogborne Cloud consultant, CCL O365 and cloud services 12yrs infrastructure consulting History: Fujitsu, AppForce, CTS Click on a hosts picture to see their LinkedIn profile

4. logistics toilets, fire-escape, use-of-phones etc

5. What are we all about? • business value of Microsoft 365 platform • Its not just about SharePoint or development • change that’s required • Users, processes and thinking • a customer story at heart of every topic • broader user representation • business-users, • project managers • subject experts • as well as technologists

6. A complete, intelligent solution to empower employees to be creative and work together, securely. Microsoft 365 Office 365 Windows 10 Enterprise Mobility + Security

7. Microsoft 365 A complete, intelligent, secure solution to empower employees Intelligent security Unlocks creativity Built for teamwork Integrated for simplicity

8. Microsoft 365 Enterprise Teams Yammer Office Apps SharePointOutlook Office 365 Enterprise Windows 10 Enterprise Enterprise Mobility + Security Microsoft Intune Azure Information Protection Microsoft Cloud App Security Azure Advanced Threat Protection Azure Active Directory Premium Windows Defender ATP Microsoft Graph Security and Compliance

9. PCs, tablets, mobile Office 365 DLP Windows Information Protection & BitLocker for Windows 10 Azure Information Protection Exchange Online, SharePoint Online & OneDrive for Business Highly regulated Intune MDM & MAM for iOS & Android Microsoft Cloud App Security Office 365 Advanced Data Governance Datacenters, file shares Azure 3rd-Party SaaS O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S A P P S & PA A S Lets have a picture instead

10. Reference model

11. Case study External collaboration External Collaboration with Office 365

12. My Customer’s request • We are using SharePoint 2007 team sites • We want to move to SharePoint online • We have external users who use some of the sites • They (External users) are setup in our AD (on premises) • Our SharePoint administrator adds external users to each site • What is the best way to set this up with Office 365? • We have setup Azure Active Directory • Do we need to buy extra licenses for external users?

13. Current state • Each external user resides in an OU in AD • They login using ext-username/orgdomain • Internal Site URL is extended externally (HTTPS) https://ext-teams.org.nz • Each site shared externally is a site collection • Site collections use common functionality • Document Library • Calendar • Task List • Announcements

14. Future - External collaboration – Option A

15. Future - External collaboration – Option B

16. What’s better? Option A Option B ? ? ? ?

17. Case study secure flexible working Removing boarders from office work

18. My Customer’s request • We are 120+ people, in 23 locations around NZ • and 600+ volunteers with little or no IT knowledge • We • don’t have much in way of ICT support • don’t have a standard desktop, or common identity • have just migrated from Google mail to Exchange Online • we use dropbox to share files * • How do we go about • Taking on document management? • Make it easier to share information (without losing control of our IP?)

19. Start with the basicsFoundations identity network EnvPreparation desktop apps BusinessPlanning. what we have who can use it Change content standards controls migration

20. Get flow right: AD > InTune : Azure > Office365 < Services < Applications < Devices Policy Identity

21. Think about roles and access “Intranet” Board Corporate Services Finance Human Resources Comms & Mktg Legal Technology [BusFunct] Resources Offices and teams Team 1 Team 2 … Project Office Project 1 Project 2 … Extranet / EFSS Shared Users e.g. supplier Restricted Back office All staff

22. Platformservices Specialised • solution terms • doc mgmt • retention rules • disposal schedules Teams • roles • function labels • access mgmt • retention rules GlobalDMS • global labels • views • versioning • approval • status Site templates DLP ✓sensitive information types ✓rule matching ✓monitor & reporting AIP ✓identify ✓classify •encryption Azure AD ✓authentication ✓identity •security groups Understand service interaction search services storage mgmt content types site columns document templates metadata termsets workflow Azureservices

23. proposed topics: votes please • Collaborative working • Regulation and compliance • Evolution of intranets • Business-led applications • Modern BI and reporting • Business process • Managing service change Teams journey Information protection SharePoint – modern ux PowerApps and Flow PowerBI – getting to basic Dynamics 365 – how it fits-in Office 365 – operations impact of evergreen M365 Roadmap – guest session from MS

24. Rebecca Gordon Rebecca.Gordon@dragonflyit.co.nz Jonathan Stuckey jonathan@timewespoke.com Chandima Kulathilake Chandima.Kulathilake@datacom.co.nz

25. Resources background • External Access for SharePoint online • Manage-external-sharing-for-your-SharePoint- Online-environment • Turn-external-sharing-on-or-off-for-sharepoint- online • SharePoint online B2B Extranet scenarios • Use-office-365-sharepoint-online-as-a-business-to- business-b2b-extranet-solution • Azure Information Protection • what-is-information-protection • Data-loss prevention – background • Overview-of-data-loss-prevention-policies marketing • Microsoft 365 • https://www.microsoft365.com • Enterprise mobility suite • https://cloudblogs.microsoft.com/enterprisemobilit y/ • Office 365 (Enterprise) • https://products.office.com/en- us/business/enterprise-productivity-tools • Collaboration and creativity • https://products.office.com/en- us/business/teamwork/home

M365 launch event introduction - 090518

M365 launch event introduction - 090518

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