The webinar Julie's Bicycle ran on the 24th April 2013 providing specialist advice to Mpms and large multi venue or activity organisations regarding their Arts Council England Environmental Reporting Requirements.

1. WEBINAR STARTING AT 10 AM
Today’s topic:
Finding opportunities in Complexity – Specialist Advice on Environmental
Reporting for Mpm’s and Large Multi Venue/Activity Organisations

2. Module 3.3 – Finding Opportunities in
Complexity
Specialist advice on environmental reporting for
Mpm’s and Large Multi Venue/ Activity
Organisations
Luke Ramsay, Christina Tsiarta and Catherine Langabeer
Julie’s Bicycle

3. Housekeeping

4. Webinar Series
• Weekly webinars for Npos, Mpms, Mdp lead partners and
Bridge Organisations
• Now until May 22nd (reporting deadline is May 31st)
– Basic training
– Specialist advice, dependent on the nature of your
organisation
– Specialist stakeholder webinars
– Troubleshooting

5. Today’s agenda
• Introduction to Julie’s Bicycle
• Introduction to the Arts Council’s environmental
reporting requirements – what is expected?
• Using the IG Tools & FAQs for Mpm organisations
• Environmental Policies and Action Plans priorities
• Case study for Mpm’s organisations
• Trouble shooting Q&A

6. • Not for profit
• Founded by the music industry, now spanning many creative sectors
• Five years old
• A bridge between sustainability and the creative industries
• Anchored in research
• Not a bike shop

7. What does that look like?
• Working with over 1,000 organisations of all sizes and
types:
Artichoke, Royal Opera House, Manchester Jewish
Museum, Latitude Festival, BALTIC and Live Nation
• Consultancy
• Free online resources
• Networks
• Industry Green (IG) Tools and Certification
• Arts Council partnership

8. Arts Council Requirements
1. Developing an environmental policy and
action plan.
– Notify us using the IG Tools
2. Collecting data on emissions from
energy and water use from April 2012 to
March 2013.
– Submit using the IG Tools
Reporting deadline: 31st May 2013

9. What are the IG Tools?
• Set of online carbon calculators
• Specific to cultural sectors
• 3 relevant tools (5 in total):
– Outdoor Events
– Offices
– Venues/Cultural Buildings
• Account for as a minimum:
- Energy
- Water

10. Scope and sphere of influence
• Scope includes Electricity and Gas consumption and water
for 2012/13.
• For the buildings and events that you pay bills for
• Focus your efforts on what you have most control over
• Use your discretion to decide on what should be
monitored if its not part of your core estate
• Always get in touch with us before making final decision
• We’re more interested in knowing you’re engaging overall
then worrying about every last kWh!

11. IG Tools: FAQs for Mpm’s
• Complex multi-use buildings
• Café, restaurants and car parks
• Warehouses and storage units
• Separate meters or sub-meters
• Educational and other workshops
• Multiple performance/exhibition areas
• District Heating System / Combined Heat and Power Plant
• Managing multiple spaces and multiple events
• Multi-site festival or event
• Display Energy Certificates and Carbon Reduction Commitment

12. What is a policy and an action plan?
Environmental Policy
A broad overarching statement of your environmental ambitions,
which provides a framework for day-to-day action.
Action Plan
Detailed and specific document that defines
(i) targets (ii) actions (iii) responsibilities and (iv) deadlines
for achieving environmental improvement and reducing
environmental impacts.

13. What are the benefits?
• Gain organisation-wide support and
clarity of purpose
• Better project management
• A baseline for measuring future success
• Review what is and isn’t working so you can
adapt your approach as you go along
• Greater accountability and transparency
• Really useful for internal and external
communications

14. The Policy: Priorities for Mpm’s
• Understand your environmental impacts as best you can
• Decide whether to have a joint or separate Policy per organisation
• Depends on management structure
• Align with policy and documents of governing/funding body
• Consider what control you have
• Monitor impacts year round
• Use the quantitative data gathered to inform commitments
• Can go beyond the scope set by Arts Council England

15. …Policies continued
• Consider the wider impacts of your activities:
– Audience travel
– Exhibition resources and freight
– Resource efficiency at Cafes
– Sustainable procurement policies
• Detailed building energy and water Monitoring – sMeasure
• Role as environmental sustainability advocate to MDP
cohorts

16. The Action Plan: Priorities
• Define your objectives and targets (in line with your policy commitments)
• Joint or Individual action plans?
• Develop actions to address objectives
• Make your actions SMART
– Specific, Measurable, Attainable, Relevant and Timely
– Decide with colleagues on responsibilities, timescales and deadlines
• Explain what’s left out
• Identify how you will define, review, share and communicate progress
• Set quantifiable targets – e.g. 5% reduction in carbon emissions from
energy and water pa

17. Top tips for Mpm’s
• Align documents with funding/governing body (council or university)
• Identify different stakeholders and relationships
– What are you responsible for?
• Break organisation into its various departments/buildings/members and
identify how the EP and AP involves them
– Marketing and comms; finance; operations/facilities; programming;
procurement and merchandise; food and catering; production; traders;
FOH; artist liaison; etc.
• Set up a green team and nominate green champions
– Forum to develop policies and action plans
– Mechanism to achieve consensus for implementation, development and
innovation
• Consider sector wide networks
– Consider joint energy/waste procurement

18. Case study: Birmingham Museums Trust
Environmental Policy
Mission statement: Governing principles of IG certification
Scope of policy: Main impact areas
Key environmental impacts: Linking actions to impacts and broad
commitments on how to address them
Key ambitions and targets: Overarching ambitions and targets
Review cycle: How frequently and by whom
Signature and date: Chair of the board of trustees and Director

19. Action Plan
Case study: Birmingham Museums Trust

20. Case study: Manchester Partnership
Manchester Art Gallery
• Installation of Xicato Artist Series LEDs with 13 month payback
through MCC's 'invest to save' scheme
• Replacing chillers with energy efficient turbo chillers
• Undertaking pilot to introduce a dead band on temp and humidity
controls rather than fixed setting
• Buying communal cycles for staff to use to attend local meetings
etc.
• Visitor and Occupancy survey to establish heating and cooling
requirements/expectations

21. Case study: Manchester Partnership
Whitworth Art Gallery
• 14% decrease in energy emissions 2008 –11.
• Green roof installed in 2010 with help from Red Rose Forest.
Sedum roof covers flat roof over foyer, shop and café area of
Gallery
• Sustainability included in staff personal development reviews
• Looking at removing air conditioning from parts of the building
and making use of passive air handling systems regulated via Earth
tubes and ground source heat pumps

22. Case study: Manchester Partnership
Manchester Museum
• Opening up air shafts to allow night-time cooling of
exhibition spaces
• Installing LED track and case lighting into all gallery
refurbishments

23. Case studies: University of Cambridge
Museums
• Prioritising solutions to those areas of the museum
activity which generate the highest emissions
• Collaboratively working with Estates management team
and research teams at the University to develop more
sustainable environmental control systems for permanent
collection
• Installing low-energy lighting
• Widening parameters of building controls to reduce
energy demand

24. Any questions?
• Reporting deadline: 31st May 2013
• Allow 4 – 6 weeks for reporting cycle
to take place within
• support@juliesbicycle.com
• www.juliesbicycle.com - Click on the
NPO Help Centre green circle

25. Further support
• www.juliesbicycle.com
• Practical Guides and Fact sheets
• Case studies
• FAQ’s
• User Guides
• Further webinars
• Phone & email support

26. IG Tools: Help
• To register/sign in: www.ig-tools.com
• Key resources:
www.juliesbicycle.com/resources/ace-npos/ace-ig-tools
– IG Tools User Guide for Arts Council England funded
organisations
– Demo videos
• Email or phone support from Julie’s Bicycle
• Further webinars

27. EP & AP: Help
• www.juliesbicycle.com
• Key resource: Environmental Policy and Action
Plan Guidelines – includes a resource matrix for
developing your actions
• Example policies and plans from other
organisations
• Email or phone support from Julie’s Bicycle
• Further webinars

28. THANK YOU