the importance of Time Management as a skill of improving your life.

1. TIME MANAGEMENT
PRESENTED BY: KHALED AL-ANZI
SENIOR PLANNING ENGINEER
PERFORMANCE MANAGEMENT TEAM

2. Benjamin Franklin
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 2

3. • Time Management:
is the ability or art of using time
well to increase job productivity
and life enjoyment.
• Time management is a set of
principles, practices, skills,
tools, and systems that help
you use your time to
accomplish what you want.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 3

4. Internal:
- Lack of Knowledge & planning
- Laze & carelessness
- Postponement & procrastination
- Forgetting
- Goalless
External:
- Incidents & accidents
- Emergency & urgency
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 4
Time wasters:

5. How to manage your time?
• Training
• Planning
• Thinking smart
• Prioritization
• Delegation
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 5

6. Time management tools:
• Time planner
• To do list
• Activity logs
• Action plans
• Reminders
• Post note
• Scheduling
• Prioritization
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 6

7. Prioritization:
• Managing time effectively, and achieving
the things that you want to achieve, means
spending your time on things that are
important and not just urgent.
• Important activities have an outcome that
leads to the achievement of your goals.
• Urgent activities demand immediate
attention, and are often associated with
the achievement of someone else's goals.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 7

8. Stephen Covey’s Time Management Matrix (4 D’s):
1
Important and urgent:
Deadlines, pressing problems, crises
(Do it Now)
2
Important but not urgent:
PC activities, relationship building,
planning, recreation
(Decide when to do it)
3
Urgent but not important:
Interruptions, some (calls, emails, reports or
meetings), popular activities
(Delegate it)
4
Not important, Not urgent:
Trivia, busy work, time wasters,
pleasant activities
(Dump it)
Not Important Important
Urgent Not Urgent
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 8

9. How to gain time?
• act: efficiently, hardly, within time.
• Improve productivity.
• Delegate some works & tasks.
• Say “NO”: you cannot do everything.
• Reward your self.
• Effective communication.
• Efficient Meetings.
• Being well organized.
• Avoid Procrastination & Distraction.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 9

10. How to control the distractions?
• Avoid the following:
- Chatting
- unwanted visitors
- Repetition
- Multitasking
• Do the following:
- Limit phone calls.
- Organize your workplace.
- Be assertive.
- Shut your door if necessary.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 10

11. Remember!!
” All time management begins with planning”.
Tom Greening
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12. The importance of Time Management:
• A reduction of stress.
• A sense of achievement.
• Increasing energy.
• Increasing productivity.
• Achieving a goal.
• An essential life skill.
CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 12

13. CORPORATE PLANNING GROUP - PERFORMANCE MANAGEMENT TEAM – KHALED AL-ANZI 13