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How to Avoid Inspection Fines and Regulatory Violations
- 1. How to Avoid Inspection Fines
- 2. Moderator Becky Ross Marketing Manager (303) 228-8753 bross@kpaonline.com
- 3. Presented By Trevor Stage Channel Partner Manager tstage@kpaonline.com 303-228-2382
- 4. How To Avoid Inspection Fines • Current trends of regulatory activity • Top violations and why they show up • Ways to Be Prepared • Inspector Visit protocols
- 5. Trends in Regulatory Activity
- 6. Trends in Regulatory Activity
- 8. Top Violations – OSHA • Hazard Communication • Electrical Safety • General Duty Clause • Personal Protective Equipment • Spray Finishing Using Flammables
- 9. Top Violations EPA • Emergency / Spill Response • Storage Tank Management • A/C Certifications • Hazardous Waste Management • Recordkeeping and Reporting
- 10. Top Violations DOT • Incorrectly Filled Out Shipping Papers • Shipments by Air • Training Requirements • 24 Hour Emergency Number • Labeling and Packaging Requirements
- 11. What causes them to show up? OSHA & EPA • Routine (Bad) • Complaint (Worse) • Incident (Awful) DOT • Air Shipment • Ground Shipment • On – Road Incident
- 12. Are you covered?
- 14. Safety Culture drives behavior reduces risk
- 15. Safety Culture EXAMPLES • Management Walk-arounds • Workplace hazards • Unsafe behaviors • In-house Inspections • Training • New hire orientation
- 16. Be prepared with existing Safety Culture • Safety Committee Meetings • Accident Investigation • Employee Suggestions
- 17. Safety Culture
- 19. During an Inspection 1. Greet and Identify the Inspector 2. Conduct an Opening Conference 3. Accompany the inspector during the visit 4. Hold a closing conference
- 20. Greet and Identify the Inspector • Employee Training – Direct inspector to a manager • Verify Identity – Name of Individual – Agency Represented • Obtain a business Card • Contact KPA or your EHS Consultant
- 21. Conduct an Opening Conference • Remain Friendly and Professional • Determine Purpose and Scope • Notify Inspector of Company Safety Policies and Restricted Areas
- 22. Accompany the Inspector • Guide inspector to areas identified in the opening conference • Answer questions – Do not guess • Limit contact with mis-informed or disgruntled employees – Any employee may be asked for an interview – An employee may request representation
- 23. During the Inspection (cont.) • Take notes and observe sampling procedures – Note any issues of high concern • Take photographs • Ask questions – Answer when asked but do not volunteer information • Limit documents to those requested
- 24. Hold a Closing Conference • Ask inspector to identify what was found • Formal report • Split samples and photographs • Timeline of next steps
- 25. Report and Follow Up • Write your own summary – Include recommendation for remediation • Maintain Communication • Respond to the formal report
- 26. Important Takeaways Be Prepared • Communication • Accurate paperwork Take Complaints Seriously • Respond quickly • Prove your due diligence Follow Inspection Protocols • Identify Inspector • Opening Conference • Guided Inspection • Closing Conference
- 27. KPA arrives unannounced Thorough Facility Inspection Interviews 3 facility employees – 1 Manager – 2 Employees Coaching opportunities revealed on the spot Extensive report generated within MyKPAonline.com Protect Your Operations from EPA/OSHA Inspections KPA Introduces: The 5th Visit
- 28. • Find out how your facility might fare if visited by a regulator • Reveal how well prepared your employees are to respond to an inspector • Uncover management training opportunities • Decrease likelihood of potential fines.