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Metrics-Based Process Mapping (MBPM) is a methodology that was developed to support the adoption of lean practices in office, service, and knowledge work environments.
Designed and developed by Karen Martin & Mike Osterling, this technique integrates the functional orientation of conventional swim-lane process maps with the time and quality metrics used in value stream mapping.
2. 2
Karen Martin, Principal
Karen Martin & Associates
www.ksmartin.com
Mike Osterling, President
Osterling Consulting
www.mosterling.com
Chapter 12 –
Metrics-Based Process Mapping
(manual method)
Excel Tool for Archiving
Completed Maps
Available from Productivity Press, Amazon, or any
major bookseller
About Us
15. Step 10: Circle the data that indicates the
greatest need for improvement
Greatest need for
improvement:
• High LT
• High PT
• Low PT/LT ratio
• %C&A below 80%
• Other barriers to flow
16. Root Cause Analysis: 4 Key Tools
CauseCause--andand--Effect DiagramEffect Diagram
Machine Measurement Environment
People Material / Info Method
Budgets
Submitted Late
Lack of experience
Time availability
No sense of import
No stnd spread sheet
Email vs. FedEx
No standard work
Input rec’d late
Forecast in other system
Manual vs. PC
System avail.
No milestones
$ vs. units
Weather delays
Dispersed sales force
Changing schedule
Machine Measurement Environment
People Material / Info Method
Budgets
Submitted Late
Lack of experience
Time availability
No sense of import
No stnd spread sheet
Email vs. FedEx
No standard work
Input rec’d late
Forecast in other system
Manual vs. PC
System avail.
No milestones
$ vs. units
Weather delays
Dispersed sales force
Changing schedule
5 Why’s
Why?
Why?
Why?
Why?
Why?
Paret o Chart
Credit Applicat ion Delays
2 9 0 9
6 2 7
5 6 1
2 4 2 1 8 0
2 4 9 3
4 1 %
7 7 %
8 6 %
1 0 0 %
9 7 %
9 4 %
0
500
1000
1500
2000
2500
3000
3500
N o Si gna t ur e I ns uf f i c i e nt
B a nk I nf o
N o pr i or
a ddr e s s
C ur r e nt
C us t ome r
N o C r e di t
H i s t or y
O t he r
Reason f or Delay
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Check Sheets Quantify Occurrences
|Equipment failure
|||||||||||||Changing customer
requirements w/ no
adjustment to expected
delivery
||||||||||Order entry error
|||Staffing/absenteeism
|||||Quality issue requiring
rework
|||||||Material shortage
TallyReason
|Equipment failure
|||||||||||||Changing customer
requirements w/ no
adjustment to expected
delivery
||||||||||Order entry error
|||Staffing/absenteeism
|||||Quality issue requiring
rework
|||||||Material shortage
TallyReason
17. Future State Design Considerations
Eliminate steps / handoffs
Combine steps
Create parallel paths
Alter task sequencing
and/or timing
Implement pull systems
Reduce / eliminate batches
Improve quality
Create an organized, visual
workplace
Reduce changeover
Eliminate motion &
transportation
Standardize work
Eliminate unnecessary
approvals /
authorizations
Stop performing non-
value adding (NVA)
tasks
Co-locate functions
based on flow; create
cells (teams of cross-
functional staff)
Balance work to meet
takt time requirements
17
21. Value Stream
1 2 3 4 5 6 7 8 9 10 11 12
2 Improve quality of referral KE Sean O'Ryan
3, 4
Reduce lead time beween schedulingand
preregistration steps
PROJ
Dianne
Prichard
5, 6
Eliminate the need for two patient check-
ins
KE
Michael
O'Shea
6 Eliminate bottleneck in waiting area KE
Dianne
Prichard
9
Eliminate lead time associated with
transcription step
PROJ Sam Parks
10 Eliminate batched reading KE Sam Parks
7
Reduce inventory costs, regulatory risk
and storage needs
KE
Michael
O'Shea
12 Reduce delay in report delivery PROJ Martha Allen
12 Reduce delay in report delivery KE Martha Allen
Implement voice recognition technology
Reduce setup required
Cross-train and colocate work teams
Implement additional fax ports
Collect copays in Imaging
Balance work / level demand
5S CT supplies area; implement kanban
Value Stream Mapping Facilitator
Increase percentage of physicians
receiving electronic delivery (rather than
hard copy)
Approvals
Executive Sponsor Value Stream Champion
Signature:
Date: Date: Date:
Signature: Signature:
Block
#
Goal / Objective Improvement Activity
Implement standard work for referral
process
Type Owner
Implementation Schedule (weeks) Date
Complete
Date Created
11/21/2007
Allen Ward
Sally McKinsey
Dave Parks 12/13/2007
10/18/2007 1/10/2008
Future State Implementation Plan
Executive Sponsor
Value Stream Champion
Value Stream Mapping Facilitator
Implementation Plan Review Dates
11/1/2007
Outpatient Imaging
Create an Action Plan: Who, What, When, Where, and How?