report writing

1. REPORT WRITING
BY:
J. KIRUTHIGA

2. INTRODUCTION
 A report aims to inform and sometimes to persuade. They should be
written as clearly and succinctly as possible, with evidence about a
topic, problem or situation.

3. DEFINITION
According to Rohini Agarwal:
“A report is an orderly and objective presentation of
information that helps in decision making and problem
solving”.

4. CHARACTERISTICS
1. PRECISE
2. ACCURANCY
3. ONLY FACTS
4. NO GRAMMER FACTS
5. RELAVANCE
6. SIMPLE LANGUAGE
7. READER ORIENTATION
8. CLARITY

5. PRINICIPLES OF REPORT WRIITNG
 SELECTIVENESS:
It is important to exclude the matter, which is known to all. Only
necessary contents should be included to save time, costs, and
energy. However, care should be taken that the vital points should not
be missed.
 COMPREHENSIVENESS:
Report must be complete. It must include all the necessary contents. In short, it
must contain enough detail to covey meaning.

6. PRINICIPLES OF REPORT WRIITNG
 COST CONSIDERATION:
It must be prepared within the budgeted amount. It should not
into excessive costs.
 ACCURANCY :
As far as possible, research report must be prepared carefully. It must be free from
spelling mistakes and grammatical errors.

7. PRINICIPLES OF REPORT WRIITNG
 OBJECTIVITY:
Report must be free from personal bias, i.e., it must be free from one’s
personal liking and disliking. The report must be prepared for impersonal
needs. The facts must be stated boldly. It must reveal the bitter truth. It
must suit the objectives and must meet expectations of the relevant
audience/readers.

8. REPORT WRITING PROCESS

9. TYPES OF REPORTS

11. CONCLUSION
 For each paragraph, the reader should be able to identify what your
key points are, based on the concluding sentence. It should not
include any information that was not discussed in
the paragraph. Concluding sentences can start out with phrases such
as 'In conclusion,' 'Thus,' and 'For this reason. '