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Effective communication

  1. Effective Communication
  2. Communication in the workplace is vital to an organization’s ability to operate smoothly and productively. Vertical and lateral communication leads to improved overall company performance.
  3. Upward communication, which is the flow of information to higher levels within an organization and typically involves feedback, empowers employees, and increases job satisfaction. Downward communication, meaning information passed down from superiors or managers, also increases worker happiness.
  4. Overall, the flow of communication in the workplace is very important to workers and therefore to the overall success of an organization. Employees want to be sure that they are receiving thorough and truthful information from superiors, and that they are able to share their own ideas, thoughts and concerns.
  5. Communication Styles in the Workplace People are hard-wired with different communication styles, which is important to note because successful communication requires that someone who is receiving information from another person gets the message and correctly interprets it.
  6. Four Main Communication Styles 1. Interpersonal (Relator) 2. Affective (Socializer) 3. Cognitive (Thinker) 4. Behavioral (Director)
  7. Interpersonal/Relator Relators easily and readily express their thoughts and feelings, but generally think at a more conscious level and slower pace. They are more relationship-oriented and prefer unobtrusive interactions.
  8. Affective/Socializer Socializers prefer to work with others rather than alone. They generally interact with a fast-paced communication style that can be interpreted as aggressive.
  9. Cognitive/Thinker Thinkers are analytical in their approach and have a more closed, personal style. They often take time to feel comfortable revealing ideas and information about themselves to others.
  10. Behavioral/Director Directors are typically competitive and aggressive in nature. They are independent and results-oriented, less focused on the impact felt by others.
  11. Communication Among Different Styles In order to establish effective communication amongst people that inherently operate with different communication styles, it is important to avoid misinterpretation of messages and motives and instead develop a means of learning and understanding.
  12. Connecting with Relators  Seek out and listen to their opinions and ideas.  Allow them time to make decisions without pressure.  Encourage them to express concerns or opinions without aggressive opposition.  Try to reach a mutual agreement on work goals and deadlines.
  13. Connecting with Socializers  Allow time for socializing in meetings.  Confirm and follow up on any agreements that they have made.  Discuss experiences, people, opinions and facts, and attempt to support your ideas with opinions of people they respect.  Ask about, and respect, their “gut” feelings.  Seek a balance between fun and achieving results.
  14. Connecting with Thinkers  Speak and behave in a more formal manner.  Present options along with the pros and cons of an idea.  Be punctual and follow up in writing.  Ensure that information is presented in an organized and comprehensive manner.  Recognize that options considered risky are generally not welcomed.
  15. Connecting with Directors  Get straight to the point and avoid over-explaining or repeating yourself.  Be sure to be well-prepared and organized.  Be punctual and speak in a fast pace.  Focus on the results that are to be achieved.
  16. Effective communicators are those that are able to learn the different communication styles of others, recognize and adapt to them. This is important whether someone is sharing or receiving information.
  17. Cooperation and Efficiency in the Workplace The ability to communicate effectively is essential to successful cooperation of coworkers. When there is clear communication throughout an organization, it creates an environment in which labor and tasks can be organized efficiently, initiatives are known and pursued, and profitability is maximized.