• Assists with marketing and financial analysis team to create marketing-related collateral pieces including offering memorandums, proposals, flyers, and postcards. • Manages and documents all property due diligence files. Uploads and maintains due diligence files on property website. Provides file access to buyer/seller as required.

1. Notice of Position Available
October 3, 2012
POSITION TITLE: Transaction and Marketing Assistant
DEPARTMENT: Brokerage (Hashimoto/Grooters Team)
REPORTS TO: Meredith Suter
LOCATION: 1800 Larimer Street, Suite 1700, Denver, CO 80202
POSITION DESCRIPTION
The Transaction and Marketing Assistant performs a broad range of administrative duties for a team of brokers.
POSITION RESPONSIBILITIES
Assistant Responsibilities:
 Provides accurate and current pricing and property information on listings or transactions (with specific
prior approval from broker).
 Orders demographic reports for specific properties and extrapolates information for offering memorandums
and proposals.
 Links PDF versions of completed marketing collaterals to database record.
 Creates and queries selected investor mailing lists.
 Creates and maintains property listing websites.
 Maintains, updates, queries and posts marketing tools to team website.
 Responds and logs requests for information from investors and brokers.
 Assists with marketing and financial analysis team to create marketing-related collateral pieces including
offering memorandums, proposals, flyers, and postcards.
 Maintains, updates and queries team databases.
 Manages and documents all property due diligence files. Uploads and maintains due diligence files on
property website. Provides file access to buyer/seller as required.
Escrow & Closing Responsibilities:
 Manages the escrow process for specific deals
 Creates timelines for purchase contracts and keeps contract dates updated and in compliance
 Requests copy of receipt of earnest money deposits
 Orders preliminary title work for each active property
 Reviews title work for requirements and exceptions
 Reviews surveys for compliance with title work
 Verifies work is in progress on loan applications, appraisals, property inspections and environmental
reports
 Verifies release of inspection, books and records, title, financing, survey, environment and property
insurance contingencies
General Responsibilities:
 Drafts accurate and professional correspondence, proposals, leases, contracts and special projects.
 Prepares updates and distributes weekly marketing reports to owners with broker approval.
 Tracks and expedites contract documents to ensure the final execution of transactions as directed by
brokers.
 Utilizes company provided templates and tools to prepare production-ready marketing and pitching
materials for presentations, broadcast emails, postcards, invitations, brochures and updates as needed.
Interfaces with marketing team as needed to meet deadlines.
1800 Larimer Street; Suite 1700, Denver, CO 80202 T 303.892.1111 F 303.892.6338
www.newmarkkf.com

2. Page 2
Notice of Position Available: Transaction Manager/Analyst 9/5/12
 Maintains impeccable records management systems for brokers by working within the defined overall
company file structure.
 Coordinates travel arrangements as necessary. Prepares expense reports when appropriate.
 Proofreads documents for quality control.
 Completes and distributes accurate booking sheets for all transactions.
 Ensures contact information is accurate for individual broker databases and for the corporate database
related to broker’s clients.
 Maintains high proficiency level for all commonly used software programs including Microsoft Word, Excel,
PowerPoint, Outlook, InDesign and Illustrator.
 Performs other duties as assigned.
APPLICATION:
Please notify Andrea Cahoon, HR Manager, at (303) 260-4355 if you are interested or know someone who might
be interested in this position. Candidates may email resume and cover letter to: hr@newmarkkffr.com. We
conduct pre-employment, post-offer background checks. We participate in E-Verify to verify identity and
employment eligibility. Benefit information is available by request.