2. Describe three effective tips to avoid problems
experienced in a business meeting
Define the objective and place of the meeting
Prepare the topic with anticipation
Limit the topic and manage the time
3. Define the objective and
place of the meeting
Before doing anything else it is important to define
with the rest of you coworkers the objective, when
it is going to happen, the place and time of the
meeting to give everyone the oportunity of prepare
their selfs with information and to organice their
time
4. Prepare the topic with
anticipation
It is important to search
information about the topic to
discuss in order to prepare
yourself with the points that are
relevant. Even tough you are
not the one who is presenting,
is important for you to know
what they are talking about.
5. In the meeting is
important to be focus in
the topic to discuss, other
wise if everyone start
talking about other points
or other topics, the
meeting is going to be
long and you are not
going to solve correctly
the problem.
Limit the topic and
manage the time
6. 6 ExpertTipsTo Make Meetings More Effective And
Engaging
(Caroline Castrillon, Forbes 2019),
1. Know the purpose
and outcome
Have a sense of what you’re
trying to accomplish and how to
do that. This will change
depending on the type of
meeting.
2. Structure it to
achieve the outcome
Structure could mean creating an
agenda, but not necessarily. It
could be as simple as each person
taking ten minutes to provide a
quick update.
3. Respect people’s
time
This includes the obvious,
starting and ending on time. Of
course, it also involves
scheduling only as much time as
you need.
7. 6 ExpertTipsTo Make Meetings More Effective And
Engaging
(Caroline Castrillon, Forbes 2019),
4. Get everyone
engaged
Spend the first few minutes
making sure every person who's
in the room says something. Any
kind of ice breaker makes a
difference. If you want to have
engagement in meetings,
making sure people don't have
to come to them if they're not
going to engage is key.
5. Take visible notes
and then publish them.
This step is critical. If you don't
have meeting records and you're
not sharing them somewhere, you
can't make meetings optional.
6. Don’t call it a
meeting
By default, that framing is
negative. Whereas if you have
everybody showing up to
something that is called,
“Brainstorm 5-year Plan” that's a
different event. Then they walk
in the door knowing why they're
there.
8. Castrillon Caroline, (2019), 6 Expert Tips To
Make Meetings More Effective And Engaging,
retrieved from:
https://www.forbes.com/sites/carolinecastrillon/20
19/06/13/six-expert-tips-to-make-meetings-more-
effective-and-engaging/#5a0b6ac779db
References
