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How to make effective meetings in large teams

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Over the last year we were lucky to get a very interesting experience facilitating events for large Agile teams, programs, organisations. Many of the workshops and team meetings were for 60+ people, some for 100 people, and the usual size of groups we worked with is 25-30 participants. In addition to facilitation techniques, which we surely use to structure the process, there are principles and tips, understating of which can help you to facilitate any meeting for large teams.

The questions we are going to answer during the webinar:
- What should I do, if I do not know a single facilitation technique and will have to conduct a meeting for 50 people?
- Give me a practical advice on how to prepare quickly for such event.
- How to handle a lot of questions coming from participants, how to make my answers interesting for everyone?
- How to stop the discussion that became a holywar?
- How could I conduct an effective meeting, when some people already know a lot about the topic of the discussion and part of them are completely new to it?
-Within our company there are teams that have good expertise in some domains, while other teams has knowledge in other areas. How can I create a system of information sharing among all of them?
- They (the team, the group) ignore me, what should I do?
- I need to acquaint 100 people with updated values ​​and principles of our Company. How to persuade people to share their knowledge, encourage to discuss the information I’m providing, and also to get feedback from them?
- How to start, how to continue and end the meeting?

The examples in the webinar will be from our experience, we are going to discuss several challenging facilitation cases that we dealt with some time ago.

Publié dans : Direction et management
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How to make effective meetings in large teams

  1. 1. www.luxoft.com Svetlana Mukhina How to make effective meetings in large teams
  2. 2. www.luxoft.com
  3. 3. www.luxoft.com What should I do if I need to facilitate retrospective for 50 people, but I don’t know any facilitation technique. Give me a tip. Combine these people into groups: 10 groups 5 people each. Work with groups as it were individuals
  4. 4. www.luxoft.com How should I deal with a big number of questions coming to me from a large group that I’m teaching Agile. How to make my answers interesting for most of the participants. Use Brainwriting technique and Questions Backlog instrument
  5. 5. www.luxoft.com How to mitigate a discussion that become a holywar? When some of the participants blame others and rest of the group is not very interested in this conflict situation First f all try to prevent holywar, using token, round robin or linking. If the holywar started, legalize it using Fishbowl. You can also get the support from the group asking about meeting purpose and agenda.
  6. 6. www.luxoft.com I’m coaching several teams, and members of the teams has various level of understanding of meeting topic (e.g. Scrum). How can I make the meeting effective in case there are people who know a lot on the topic and there are those how are completely new to it? Use Expose-the- system-to-itself and World-café
  7. 7. www.luxoft.com Within our company there are teams that have good expertise in some domains, while other teams has knowledge in other areas. How can I create a system of information sharing among them? Talent market based on Brownian motion
  8. 8. www.luxoft.com The team ignores me, e.g. - Involved completely doing some task; - Fall asleep because of your 30 minutes talk; - Lost focus; - Whispering with one another; - Rule of risen hand - Speak quietly - Use microphone - Game - Café-break - Use your legs
  9. 9. www.luxoft.com
  10. 10. www.luxoft.com I need to get 100 people acquainted values, principles, practices of Scrum (or e.g. of your company). How to persuade people to share their knowledge, encourage to discuss the information I’m providing, and also to get feedback from them? Self-assessment and Radar of practices, principles and values
  11. 11. www.luxoft.com I’m going to a new office of our company to share our team/program. I don’t want to use only slides and lecture format. There will be 80 people and I wish them to be involved. - Gamification; - Co-facilitators from participants;
  12. 12. www.luxoft.com - How to start, continue and finish the meeting. • Introduction; • Agenda; • Purpose; • Timings; • Check-in; • Feedback; - Questions; - StarFish; • Next steps; • Photos, MoM, certificates • Follow-up;
  13. 13. www.luxoft.com
  14. 14. www.luxoft.com
  15. 15. www.luxoft.com What Next?
  16. 16. www.luxoft.com Additional information Luxoft Agile Practice: • https://www.facebook.com/LuxoftAgilePractice • http://www.youtube.com/c/LuxoftAgilePractice My webinars: http://www.youtube.com/c/SvetlanaMukhina8
  17. 17. www.luxoft.com Thank you! Let’s stay in touch: https://www.facebook.com/Svetlana.Mukhina8 https://www.linkedin.com/in/svetlanamukhina

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