Steps when making a requisition or requests for payments

1. Steps in Making Requisitions
Step 1 – The person making a request shall list down the items or budget in the description
items/ particular column. He should write his name, position and affix his signature, and his
office/ department where he belongs.
Step 2 – The supply officer shall take note of the requested items and canvass the prices.
The lowest price of the items shall be the price of the requested item.
Step 3 – The Vice President for Administration and Vice President for Academics will approve
the necessity of the requested items or budget.
Step 4 – The Head of the Accounting Office shall check the requisition and recommend the
same to the Vice President for Finance for approval depending upon the availability of funds.
He should affix his signature as evidence of his checking.
Step 5 – The Payroll Clerk shall make the Accounts Payable Voucher and attached the
approved requisition form to the voucher.
Step 6 – The Accounting Head shall review the amount of the Accounts Payable Voucher if it
tallies in the attached requisition. He should sign the Accounts Payable Voucher and check
the correctness of the Account Title.
Step 7 – The Disbursing Officer shall issue a check to the accounts payable voucher and
present the same to the Vice President for Finance for signature of the voucher and check.
Step 8 – The Vice President for Finance shall approve the accounts payable voucher and the
attached requisition. If he approves the requisition, he will sign the voucher and check.
Step 9 – The Disbursing Officer shall release the check to the payee requesting it or to the
company the voucher is payable to and should demand a receipt as evidence of payment.

2. Step 10 – Liquidation shall be made by the payee after purchases has been made.