1. Mahboob Ali 1 / 5
Specialty:- Administrator / Document Controller / HR Coordinator / Logistics Coordinator
PROFILE SUMMARY:
Having 6 Years Experience in Different Organizations as Office Administrator, HR &
Logistics Coordinator, Office Assistant and IT Support where I have groomed myself to
control all kinds of office work including project documents handling, reporting, and
general business correspondence. My experience includes manual and computerized
reporting, worksheets and ledgers. I am a self driven person energetic to take on
challenging tasks and to work under pressure.
ACADEMIC RECORD:
• F.A (Faculty of Arts) From BISE, Swat NWFP Pakistan 2007
• Secondary School Certificate From BISE, Swat NWFP Pakistan 2005
KEY SKILLS:
Office
Skills:
• Office Management
• Records Management
• Front-Desk Reception
• DB Administration
• Executive Support
• Spreadsheets
Computer
Skills:
• MS Word
• MS Excel
• MS PowerPoint
• MS Publisher
• MS Access
• Computer Typing Speed
(70+ W.P.M)
• In page (Arabic & Urdu)
• Corel DRAW
• Adobe Photo Shop – 7
• Print Artist
• Internet & Email
• MRO Software
Application
Application for Travel
Agency
• Ameduce
• Galileo
• World Spain
•
Hardware: • Installing (Windows)
• Assembling & Disassembling Computer
• Installing Devices Drivers
• Installing Application Packages
IT
Experience:
 Ability to handled technical troubleshooting within an enterprise environment,
including system crashes, slow-downs and data recoveries. Engaged and tracked
Priority issues, with responsibility for the timely documentation, escalation (if
appropriate), resolution and closure of trouble tickets.
ADDITIONAL CERTIFICATIONS:
• One Year Diploma in Information Technology (DIT)
• 6 Months Certificate of Graphics Designing
• 6 Months Certificate of Information Technology
• 6 Months Certificate of Office automation
• 6 Months Certificate of Computer Hardware
Email: mahboob_ali6050@yahoo.com
mahboobusman@gmail.com
mahboobusman@hotmail.comRESUME
MAHBOOB ALI
Contact Cell # +966-596829520

2. Mahboob Ali 2 / 5
PROFESSIONAL SUMMARY
• Over7 year’s extensive experience withtechnical skills.
• Experienced professional having worked across a variety of disciplines like.
 IT Assistant  Administration  Desktop Support  Office Management
• Managed numerous projects successfully.
• Superior record of handling simultaneous large, critical projects on time, which combines good
qualifications.
• Maintain focus on achieving results while formulating and implementing, solutions to meet diversity
of needs.
INFORMATION TECHNOLOGY (IT) TECHNICAL SUPPORT EXPERIENCE
• Computer maintenance and hardware troubleshooting.
• Fixing hardware & software problems.
• Responsible for install and maintenance software and hardware for customers.
• Installing new software and hardware.
• Assist in various system windows XP, 7 & 8.
• Maintains various LAN component router, cables and switches.
• Responsible for office support.
• Computer maintenance and hardware troubleshooting.
• Installing new software and hardware.
• Install and manage Microsoft windows family, Software/Hardware installation, updating, and
troubleshooting and system maintenance.
• Manage working of email server and services properly. Configure Outlook.
• Ensure that email and system are protected from all kind of bugs and viruses and also ensure
email security.
• Design and implement an efficient data backup and system restore.
• Provide remote Desktop support to clients.
• Antivirus installation and patches
• Analysis, Designing, Installation, Troubleshooting and Maintenance of Network over LAN.
• Responsible of Installation, Maintenance & troubleshooting of DSL Modem, Wireless Switches,
LAN Switches & other Network relevant equipment.
• Setting up Small business, internet café LAN.
• Troubleshoot Desktop & Laptop issues
DOCUMENT CONTROLLING DEPARTMENT:
• Receiving all Project Drawings from Client
• Filling all Drawings by its Area Wise
• Encoding all Site Instructions (Mechanical, Civil)
• Encoding all Site Instructions (Electrical & Structural)
• And Distribution of all latest revision drawings to the construction Departments
• Encoding all Drawing no # in the Data Base
• All Project files will be stored on server for easily available to all the departments
• And all drawings / documents will be controlled by controlled copy stamp
• Superseded drawings / documents will be stamped as superseded and kept in Separate location
• Maintaining Log for all Projects Documents receiving form Client and filing accordingly

3. Mahboob Ali 3 / 5
EXPERIENCE IN KINGDOM OF SAUDI ARABIA
Clients : SABIC – KEMYA / TECHNIP
Project : AL-JUBAIL PETROCHEMICAL COM PANY (KEMAY)
SAUDI ELASTOMER - HALOBUTYL 2 PLANTS
Company : AL-HUSAM GENERAL CONTRACTING COMPANY
Position : ADMIN SUPPORT / LOGISTICS COORDINATOR
Duration : 30/06/2013 to till date
Job Description:
Handled multifaceted clerical tasks (e.g., Record management, filing and billing). Coordinated travel/
material & Equipment arrangements, maintained database and ensured the delivery of service to
customers. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-
quality work.
HR COORDINATOR
• Maintain Office Administration & Office Records. Attending calls and giving response to that calls
• Processing application, recruitment, separation, verifying employment, orientation, substitute calling
system, etc….
• Conforming to district policies, procedures and relevant laws.
• Communicates with other employees, departments, administrators, applicants and the public for the
purpose of providing.
• Information and assistance concerning employment, substitute procedures, personnel records and related
legal requirements.
• Conducts substitute employee orientation, training and ongoing training.
• Enrollment forms, expectations, policies and procedures, employment benefits, hours of work, schedules
time off, reviewing substitute calling system, for the purpose of ensuring employees are knowledgeable of
current practices and administrative processes as well as completion of forms.
• Interprets transcripts, references, employment records, education codes and employment regulations for
the purpose of ensuring compliance with regulatory requirements.
• Maintains automated substitute calling system (e.g., enters and updates data, etc…) for the purpose of
ensuring the accuracy of information. Others Administrative work like internal and external
correspondence, drafting letters etc…
• Maintains human resources records by recording new hires, transfers, terminations, changes in job
classifications, merit increases; tracking vacation, sick, and personal time. Documents human resources
actions by completing forms, reports, logs, and records.
• H.R Compliance: Attendance/Leave Management Payroll Coordination with Finance Company Events.
• Maintaining leave account of staff and workers.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job
classifications, merit increases; tracking vacation, sick, and personal time. Documents human resources
actions by completing forms, reports, logs, and records.
• Passport renewal, Iqama renewal, application of staff and workers
LOGISTICS COORDINATOR
• Complete documentation such as pick lists, work orders and shipping orders using computer-based
technology
• Complete daily shipping and receiving logs
• Dispatch freight for delivery and arrange for pickups
• Record shipment data such as weight, charges and damages
• Contact carrier representative to make arrangements and to issue shipping instructions and delivery of
materials
• Rectify problems such as damages, shortages and non-conformance to specifications
• Document and escalate any customer service issues and/or shipping/receiving errors
• Assist with training of new employees
• Complete safety reports in relation to health and safety issues

4. Mahboob Ali 4 / 5
EXPERIENCE IN KINGDOM OF SAUDI ARABIA
Clients : SAUDI BINLIDAN GROUP / CONSULTANT DAR AL RIYADH
Project : King Abdullah Financial District “Riyadh” Parcel 110 & 111
Company : SPECLIZED CONTRACTING COMPANY
Position : Secretary / Documents Controller
Duration : 01/12/2009 to 24/06/2013
Job Description:
Handled multifaceted clerical tasks (e.g., Record management, filing and billing). Coordinated travel
arrangements, maintained database and ensured the delivery of service to customers. Quickly
became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.
Highlights:
• Attending calls and giving response to that calls.
• Contacting prospective customers and establishing customer relationships.
• Documentation and Data entry.
 Earned excellent performance reviews, with citations for excellence in areas including work volume,
accuracy and quality; ability to learn and master new concepts; positive work ethic; and commitment to
providing unsurpassed service.
 Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and knowledgeable
response to information requests; screened and transferred calls; and prepared official correspondence.
• Preparing Letters, Memos, Fax messages, Circular, Reports and other company documents as required by
the Project Manager.
• Preparing Purchase Order request for vendors.
• All Project files will be stored on server for easily available to all the departments
• Superseded drawings / documents will be stamped as superseded and kept in Separate location
• Maintaining Log for all Projects Documents receiving form Client and filing accordingly
• Perform routine tasks including receiving, sorting, and delivering the mails/faxes.
• Maintain and organize filing and follow-up system for all correspondence.
• Maintain all incoming and outgoing files.
• Scheduling Concrete Booking and coordinating the status of concrete to concerned engineers.
• Responsible in handling MRO (Material Request Order) software application.
• Responsible of all Office Supplies and equipments.
• Online MRO & Payment Certificate.
• Established and maintain electronics records management system for all incoming and outgoing
correspondence material Architectural, Electrical, Mechanical, Structural, Finishing IR and QC IR
transmittal to SBG for the Approval.
• Receiving Incoming Letters, Shop Drawing, Material, Catalogues.. etc.
• MRO (Material Request Order) software application.
• Letter Typing ( English & Arabic ) Behalf of Project Manager

5. Mahboob Ali 5 / 5
EXPERIENCE IN PAKISTAN
School : SWAT CHILDREN ACADEMY
Position : Administrative Assistant / Computer Operator
Duration : 01/Sep/2007 to 01/Aug/2008
Responsibilities
• Documentation of all the work being done on daily basis
• Computerization of Reclassification data
• Records keeping / maintenance according to ISO standards
• Maintenance of Computers
• Graphic Designing (Book , Brusher , Office Stationary of BPSMA Board Swat)
EXPERIENCE IN PAKISTAN
Press : SHAHEEN PRINTING PRESS
Position : GRAPHIC DESIGNING
Duration : 01/ Jan / 2002 to 05/April/2005
Responsibilities
• Composing & Designing the Office Stationary / Graphic etc.
• Documentation of all the work being done on daily basis , General Work
• Graphic Designing in Flex Board , Book Magazine , broacher , business card , latter
• Paid, Die Cutting etc.
PERSONAL INFORMATION
Name: Mahboob Ali
Father’s Name: Usman Ali
Date of Birth: 17
th
April, 1988
Gender: Male
Marital Status: Single
Religion: Islam
Nationality: Pakistani
Visa Status: Residency Visa (Transferable)
Languages: English, Urdu , Arabic and Pashto