This document discusses social correspondence and provides guidance on writing different types of letters for social and professional purposes. It covers the basic layout and format of letters, including the heading, salutation, body, closing, and signature. It then discusses four main types of social correspondence letters: congratulation letters, invitation letters, condolence letters, and recommendation letters. For each type, it provides tips on appropriate diction and style, with examples of each type of letter.

1. SOCIAL CORRESPONDENCE
cordial
● Means of fulfilling social obligations.
● Essential to maintain smooth and
relationship.
● Create feeling of affiliation.
● Have an air of ease and casualness.

2. LAYOUT AND FORMAT
● Heading
● Salutation (Greeting)
● Body
● Closing
● Signature

3. LAYOUT AND FORMAT
CONTD.
Layout:
Heading
Greeting
Body
Closing
Signature
508 Bluebird Street
Clarksville, Ohio
January 5, 2004
Dear Susan,
I hope you will be able to come and
visit next month. We are planning a
special visit to the muzseum. My mom will
call your mom later this week to make all
arrangements. Be sure to bring your
swimsuit when you come! We’re planning
an afternoon trip to the lake.
Your friend,
Allison

4. Types of social correspondence
1. Congratulation letters .
2. Invitation letters .
3. Condolence letters .
4. Recommendation letters .

5. CONGRATULATION LETTERS
• Used for praising a person on his success .
• The letter should be a flawless description of our best
wishes .
• This letter is a great gesture to maintain personal as
well as professional relationships .

6. DICTION AND STYLE
● Should be direct and simple .
● The tone has to be soft and positive .
● Should be full of enthusiasm and happiness .
● Should be printed on the letter head or good quality
paper .

7. DICTION AND STYLE
CONT
D.
● Should have sender's and receiver's name and address
with date at the very beginning .
● Should not have any grammatical, spelling or
typographical error .
● Should end with our best wishes for future projects .

8. Mr A Krishna
Chief Engineer
EASTMAN ELECTRIC INC
30 Ardmore Boulevard
Pittsburgh PB 15522
USA
Dear Anurag ,
I am sending you my warmest greetings and congratulations on your recent promotion to
Chief Engineer of Eastman Electric Inc and would like to say that you fully deserve such
success after such dedication to the firm.
I hope very much that your new duties will allow you to continue your variable
contribution to Eastman Electric Inc. and wish you luck in this next adventure.
Very truly yours,
SIGNATURE
N K Babul
General Manager
CONGRATULATION LETTER FOR PROMOTION
AUGUST 28, 2011

9. August 28, 2011
Mohan Co-op. Limited
Mohan Nagar
Ghaziabad U.P.
Dear Mr. Bose,
I am very glad to know that you have been promoted as
Sales Manger.
Please accept my heartiest congratulations.
I wish you many more successes in future.
With kind regards,
Your sincerely,
R.Prasad.

10. INVITATION LETTER
● An invitation letter is always more personal than a
printed card.
● Can be used for both business as well as personal use
.
● Could be a job invitation letter or an invitation letter
for a business event .

11. FRIENDLY INVITATION LETTER
• Used for a variety of reasons from engagement
•
•
parties, and housewarming parties to wedding
invitations .
Used as an alternative to traditional invitations .
Similar to a business letter but contains less formal
speech .

12. DICTION AND STYLE
● Begin the letter with name and address of sender and
receiver.
● Begin the main body of the letter with salutations .
● The purpose should be clear in the very first
paragraph .

13. DICTION AND STYLE
CONT
D.
● Map and directions to reach venue can be inserted
with the letter.
● Be sure to edit it completely, ensuring there are no
punctuation, grammatical or spelling errors .
● The letter has to give relevant facts like date, time
and venue of the event .

14. 1-Dec-2010
Mohan Co-op. Limited
Mohan Nagar
Ghaziabad U.P.
Dear Mr. Bose,
Could you please give us the pleasure of your company at Lunch
on Thursday 1-Dec-10 at 1:00pm.
We have arranged it at Avadh,Maurya Sheraton, New Delhi.I have
asked other common friends to join.
Please do reply to confirm your acceptance.
With best wishes,
Your sincerely,
N K Babul

15. CONDOLENCE LETTERS
● A Condolence Letter is written by an individual to a
relative, friend, colleague or sister concern expressing
his sympathy and giving solace on the occurrence of a
sad event such as death, accident, serious illness,
business loss or loss of employment .

16. ● Condolence letters must be written in a formal tone
and express ones heartfelt grief and solace.
● They must wish for better times to come in the life of
the recipient.
● Should be written within the first two weeks
following the loss.

17. DICTION AND STYLE
• Acknowledge the lossand
refer to the deceased by name.
Include your favorite memory of the deceased .
Offer help .
End the letter with a thoughtful word, a hope, a wish,
•
•
•
or expression of sympathy e.g. "You are in my
thoughts" or “Wishing you God’s peace.”

18. Dear Ajay ,
We are extremely touched to hear about the death of your grand
father. We can only imagine what a shock it must be for you.
Please accept our condolence but we are very sorry to hear about
his untimely death. You and your family must be hurt and
shattered on the tragic death of your grand father.
Although, we never got a chance to see him but we heard a lot
about his warm and nice nature, from all of your conversations.
Senior authority has extended your leave so that you can spend
enough time with your family to shoulders the pending formalities
regarding the death. We are sorry for your loss. May God give you
and your family strength to be bold and strong at this time.
If you need any kind of help, do not hesitate to contact us.
Our sincere prayers are with you.

19. RECOMMENDATION LETTERS
● Can help you get a job or get admitted to college.
● Whether you are writing a recommendation letter or
requesting a recommendation letter, you should
know what to include .

20. DICTION AND STYLE
• Specify in what capacity you are writing this
recommendation.
• Give a detailed description of the person and evaluate
his achievements and performance. Also describe
individual strengths and weaknesses.
• Make a broad characterization of the person. Like
whether the person is responsible in nature or not, is
polite or not, enthusiastic or not.

21. To Whom It May Concern:
This letter is my personal recommendation for Anwar Sadat. Until just recently, I have
been Anwar’s immediate supervisor for several years. I found him to be consistently
pleasant, tackling all assignments with dedication and a smile.
Besides being a joy to work with, Anwar is a take-charge person who is able to present
creative ideas and communicate the benefits. He has successfully developed several
marketing plans for our company that have resulted in increased revenue. During his
tenure, we saw an increase in profits that exceeded one million dollars. The new
revenue was a direct result of the plans implemented by Anwar.
Though he was an asset to our marketing efforts, Anwar was also extraordinarily
helpful in other areas of the company. In addition to writing effective training modules
for sales representatives, Anwar assumed a leadership role in sales meetings, inspiring
and motivating other employees.
I highly recommend Anwar for employment. He is a team player and would make a
great asset to any organization.
Sincerely,
Sharon