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Michel Ouellette + Gabriel Lainesse: Process Automation & Data Analytics at SNC-Lavalin

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Michel Ouellette + Gabriel Lainesse: Process Automation & Data Analytics at SNC-Lavalin

  1. 1. ›PowerBI at SNC-Lavalin ›Finance & Internal Audit
  2. 2. Agenda PowerBI at SNC-Lavalin - Finance & Internal Audit 2 Introduction Finance Department › How using PowerBI helped management discover new insights on various Finance processes such as Intercompany, Major Projects or project follow-up. ›ICFR (52-109): Internal Control over Financial Reporting › How using PowerBI helped management discover new insights from internal control testing results across the company. ›Internal Audit Mandate Example: Time and Labour › How using PowerBI helped the internal audit team in the analysis of big datasets in order to find potential anomalies.
  3. 3. Introduction 3 ›Michel Ouellette – Finance › Finance SNC-LAVALIN – 5 years › Great interest in BI, Process Automation, Transformation and Operational Excellence ›Gabriel Lainesse – Internal Audit › CPA › Internal Auditor at SNC-Lavalin › Part-time student of the M.Sc. Gestion – Intelligence d’Affaires at HEC Montréal › Proven experience in helping SME and small teams take advantage or their tools and data. PowerBI at SNC-Lavalin - Finance & Internal Audit
  4. 4. Health & Safety Moment 4PowerBI at SNC-Lavalin - Finance & Internal Audit › Increased numbers of bicycles › Motorcycles awareness
  5. 5. A world leader Founded in 1911, SNC-Lavalin is one of the leading engineering and construction groups in the world and a major player in the ownership of infrastructure. From offices in over 50 countries, SNC-Lavalin's employees are proud to build what matters. Our teams provide EPC and EPCM services to clients in a variety of industry sectors, including oil and gas, mining and metallurgy, infrastructure and power. SNC-Lavalin can also combine these services with its financing and operations and maintenance capabilities to provide complete end-to-end project solutions.
  6. 6. Video 6PowerBI at SNC-Lavalin - Finance & Internal Audit https://www.youtube.com/watch?v=9aswEsojo1A Objectives > Share best practices > Network with peers > Receive constructive feedback ! 
  7. 7. Finance
  8. 8. How did we learn about PowerBI ? 8PowerBI at SNC-Lavalin - Finance & Internal Audit > Salon BI > Datavore > Gartner Charts
  9. 9. SNC-Lavalin – Actual Context o Multiple systems o Multiple processes o Heavy ecosystem o Interesting Governance .. Complex environment for Analytics
  10. 10. Where to start PowerBI at SNC-Lavalin - Internal Audit 10 ›> Setting objectives & understanding current problematics ›> What to measure ? (risks, impacts, average days, margins) ›> Establishing securities & ownership (governance) ›> Setting procedures & processes ›> Pilot – Feedback ›> Go Live
  11. 11. Intercompany Confirmation PowerBI at SNC-Lavalin - Internal Audit 11
  12. 12. Intercompany Confirmation > Improved cycle time > Less user frustration > Better engagement of our Finance community
  13. 13. PowerBI Tips: Json & Gateway PowerBI at SNC-Lavalin - Internal Audit 13 JSON
  14. 14. PowerBI: Interesting new features https://docs.microsoft.com/en-us/power-bi/service-real-time-streaming
  15. 15. PowerBI at SNC-Lavalin - Internal Audit 15 PowerBI: Major Projects: Accounting Positions
  16. 16. PowerBI: Gantt Chart
  17. 17. PowerBI: Gantt Chart Task Name High Level Description Category Status Initial Start Date Duration % Completion Resources Priority Data required to produce Gantt Chart
  18. 18. PowerBI: Exploration Forecasting with ARIMA Quick insights
  19. 19. ICFR (52-109): Internal Controls over Financial Reporting
  20. 20. ICFR - Background 20 › Canada’s version of the Sarbanes-Oxley Act. › SNC-Lavalin is a Canadian public company and must comply with the rules of the OSC. › Rule 52-109: CFO must certify that internal controls were put in place to provide assurance regarding financial reporting. › Internal audit has been tasked with auditing the company’s ICFR. › Controls tested fall under many processes, such as: Payables, Receivables, Assets, Revenue Recognition, etc. › Around 20 projects in various countries. › Interim (from July to October) and Roll-forward (November and December). PowerBI at SNC-Lavalin - Finance & Internal Audit
  21. 21. Testing Results 21 ›Interim: ›No Deficiency ›Deficiency ›Control not Applicable ›Roll-forward: ›No Deficiency ›Deficiency ›Control not Applicable PowerBI at SNC-Lavalin - Finance & Internal Audit
  22. 22. Previous Dashboard 22PowerBI at SNC-Lavalin - Finance & Internal Audit
  23. 23. PowerBI Dashboards 23 ›https://app.powerbi.com/favorites PowerBI at SNC-Lavalin - Finance & Internal Audit
  24. 24. Internal Audit Mandate Example: Time and Labour
  25. 25. Context 29 ›Internal Audit Mandates › Risk-based approach › Yearly audit plan, covering risk-areas by process and project ›Time and Labour audit › Construction work requires a lot of employees › Timekeeping and payroll are critical processes › Audit of remote areas can be difficult PowerBI at SNC-Lavalin - Finance & Internal Audit
  26. 26. Reconciliation of multiple data sources 30PowerBI at SNC-Lavalin - Finance & Internal Audit
  27. 27. Reconciliation of multiple data sources 31PowerBI at SNC-Lavalin - Finance & Internal Audit
  28. 28. Reconciliation of multiple data sources 32PowerBI at SNC-Lavalin - Finance & Internal Audit
  29. 29. Reconciliation of multiple data sources 33PowerBI at SNC-Lavalin - Finance & Internal Audit
  30. 30. Overtime/Standard Time Ratio by Source 34PowerBI at SNC-Lavalin - Finance & Internal Audit
  31. 31. Regular Time / Overtime by Employee 35PowerBI at SNC-Lavalin - Finance & Internal Audit
  32. 32. Acceptable Overtime 36PowerBI at SNC-Lavalin - Finance & Internal Audit
  33. 33. Acceptable Overtime – via Dynamic Parameter 37PowerBI at SNC-Lavalin - Finance & Internal Audit
  34. 34. Acceptable Overtime – via Dynamic Parameter 38PowerBI at SNC-Lavalin - Finance & Internal Audit
  35. 35. PowerBI: to consider PowerBI at SNC-Lavalin - Internal Audit 39 > Built for agility, frequent updates > PowerPoint & PDF Extracts (complementary fees) > Clean your data (performance) | carefully test prior to committing > Governance > Your success 
  36. 36. Questions? 40

Notes de l'éditeur

  • Canada’s version of the Sarbanes-Oxley Act.
    In summary:
    SNC-Lavalin is a Canadian public company and must comply with the rules of the Ontario Securities Commission.
    Rule 52-109 requires, among other things, that the CFO certifies that internal controls were put in place «to provide assurance regarding the reliability of financial reporting and the preparation of financial statements [...] in accordance with [IFRS].»
    Internal audit has been tasked with auditing the company’s ICFR.
    Controls tested fall under many processes, such as: HR, Payables, Receivables, Assets, Revenue Recognition, etc.
    Internal audit tests around 20 different projects in different countries around the globe.
    Each project is tested at interim (from July to October) and at roll-forward (November and December).

  • Interested in the relationship between interim results and roll-forward results.

    How to measure progress and areas where deficiencies stay?

    How to measure which projects are less controlled than others?

    How to measure which controls are less successfully performed than others?
  • Risk based Internal Audit (RBIA) is an internal methodology which is primarily focused on the inherent risk involved in the activities or system and provide assurance that risk is being managed by the management within the defined risk appetite level.

    Construction work requires a lot of employees
    Timekeeping and payroll are critical processes
    Audit of remote areas can be difficult (unreliable communications, systems, far from HQ (requires good governance structure to establish standard processes).
  • Objective: assess how many hours are considered “Acceptable Overtime” based on a dynamic threshold.

    File: Time and Labour - Example of Dynamic Parameter.pbix

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