1. Warehouse Monthly Report 27 February 2013
Reporting Month: January 2013 Report By: Maddy
Meeting Minutes Taken By: ________________________
Attendees:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
 Meeting Minutes – Report Period November/December 2012
 Contents & Extent of Future Reports
 Discussion with other Departments – what is expected
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Date of Meeting: _____________________
Agenda
Contents
1. Employee Report
2. Stock
3. Outlets
4. Maintenance & Repairs:
5. Vehicles
6. Product Quality
7. Supplier Relations
8. Policies & Procedure
9. Income Statement Overview
10. Planning Schedule
11. To Do Lists
12. Other Department Requirements
Employee Report
Warehouse Monthly Report Reporting Period: January 2013

2. The Objective of this section is to ensure employee effectiveness and proactive management of
employees.
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Insert in Report: (Per Staff Member)
 Evaluation Report
 Self Evaluation – Objectives/Goals
 Clocking Print Outs & Registers
 Disciplinary Actions
 Any Other Relevant Documents
 Recommendations
 Manager Notes
Warehouse Monthly Report Reporting Period: January 2013

3. The Objective of this section is to ensure that the most effective and risk free stock control and
management procedures are applied at all times.
 Stock Take Variance Reports
 Waste Reports
 General Notes
 Goals
 Risks
 Solutions
 Outlet Comments
 Product Quality and Tasting Report
 Customer Complains
 Outlet Complaints
 Recall
 Problem Stock
 Obsolete Stock
 Month to Month Analysis on Best Sellers of Each Category
 Disposal Requirements
 Manager Notes
 New Products
 Promotions
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Stock Management & Control
Insert in Report:
Warehouse Monthly Report Reporting Period: January 2013

4. The Objective of this report is to outline any concerns and trends regarding outlets and ordering.
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Outlets & Ordering
Insert in Report:
 Best Cart Site and reasons
 Best Mini Diner Site and reasons
 Best Diner Site and reasons
 Best TCS and reason
 Daily Order Report
 Trader Analysis
 Daily Bread Roll Report
 Products not used
 Problems Noted
 Manager Notes
Warehouse Monthly Report Reporting Period: January 2013

5. The objective of this report is to ensure the most effective turn-around time and service for problems
logged, good communication between Repairs Dept. & Ops Dept and management of the system.
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Maintenance & Repairs
Insert in Report:
 Calls Logged
 Site Evaluations
 Site Requirements
 General Look and Feel
 Work Completed
 Work on Agenda
 Equipment Needed
 Manager Notes
Warehouse Monthly Report Reporting Period: January 2013

6. The objective of this report is to ensure the effective use of vehicles.
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Vehicles
Insert in Report:
 Fuel Consumption Report
 Maintenance and Repairs Report
 Fines
 C-Track
 Manager Note
Warehouse Monthly Report Reporting Period: January 2013

7. The objective is to report on supplier relations, problems and general comments
 Return & Debits
 Problem stock
 Manager Notes
 Month to Month Analysis on Problem stock
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Supplier Relation
Insert in Report:
Warehouse Monthly Report Reporting Period: January 2013

8. The Objective is to ensure that all systems, policies and procedures are affective and amended when
needed.
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Policies & Procedures
Insert in Report:
 New Procedures
 New policies
 Reviews and Amendments
Warehouse Monthly Report Reporting Period: January 2013

9.  Graph with Turnover, Gross profit, Overheads & Net profit after tax (each month of year and
 Copy of Warehouse Management Statement
 Manager Notes
 Finance Notes
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Income Statement Overview
The Objective…..
Insert in Report:
year to year analysis)
Warehouse Monthly Report Reporting Period: January 2013

10. The Objective is to schedule time available to achieve goals identified
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Planning Schedule:
Insert in Report:
 Maddy To Do List
 Ronaldo To Do List
 Sasa To Do List
 Maria To Do List
 Drivers To Do List
 Warehouse Goals
 Individual Goals
 Team Goals
 Other
 Manager Notes
Warehouse Monthly Report Reporting Period: January 2013

11. The objective of this section is to open the lines of communication between the Warehouse and other
Departments in HDC, to discuss problems and procedures and to try to accommodate them when
possible and not to the detriment of the Warehouse.
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Other Department Requirements
Insert in Report:
 Requests Received
 Problems Experienced
 Risks
 Explanations
 Solutions
Warehouse Monthly Report Reporting Period: January 2013