Migrating to dita_ flacke

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Technical documentation: Before migrating your files to DITA, you should clean them and eliminate redundant and unnecessary content: meta-text, stem sentences, useless 'general information', etc. - Provide clear, concise, user-friendly procedures - Skip useless screenshots and warning messages

Marketing Technology

Integrating content?
Minimalize, downsize and
make it DITA compliant!

Marie-Louise Flacke
Information Developer

Congility Conference
2011, Crawley, UK

What and how to integrate?

GIGO?

Full content ?

Copy & paste?

Process
•
.

Analyze

•

Clean

•

Re-write

•

Test

•

Hand-over

Analyse legacy documents
•
.

Find the tasks?

•

Explicit topic titles?

•

Acronyms defined ?

•

Graphics quality?

•

Text about text?

Start Cleaning
(1) Decorum
• Eliminate frames
• Eliminate unnecessary graphics
(screenshots, pictograms, icons)

(2) Pompous Text
• Eliminate Text about text
• Eliminate general generalization (About,
introduction, overview… )

Start Cleaning
(3) Glue
• Stem sentences
• Prepositions/adverbs/adjectives

(4) Useless signs
• Warnings
• Notes

Cleaning: don‘t insult
(5) … User‘s intelligence !

This is a warning
sign!

Objective: DITA
DITA compliant?

Legacy
documentation

Task vs. Useless title

7.1 Voice recording playback

Task: Sort the trash!

7.1 Voice recording playback

Task = title
<TITLE> Changing the scanner settings
<TITLE> Setting up a different scanner
<TITLE> Testing and repairing a scanner

Define Acronyms!
•

ATM?
•
Air-Traffic Management
•
Asynchronous Transfer Mode
•
Automatic Teller Machine
• … what else ?

Stem sentences
•

To introduce the steps in a task
- steps won’t correctly start
renumbering with 1)
(J.Hackos)

• Do We Really Need All that Glue?
- transitional text, advance
organizers,
text between topics ?
(J. Hackos, DITA.xml.org)

Warning = instructions
Cleaning the oxygen tubes
Make sure the oxygen tubes are fully clean.
Oxygen, oil or grease make an explosive mixture.
1. Select the Maxi-brush
2. Perform a first cleaning with the Maxi-Brush
3. With the pressure-cleaner, perform a 2nd cleaning.

Start Re-design/Re-design
•

Pertinent titles
• based on tasks

•

Terminology & acronyms
•Consistent, user-focused and… Controlled (English)
• Standardized procedures
•Convert notes & warnings in instructions

Minimalism
•
•
•
•

Garbage-free
Structured
Optimized (for migration)
Re-usable

Eclipse and CDT (continued)
1.1 Run the Eclipse and CDT installation for Windows

The CDT software is required if you are developing in C and/or C++, but not for Java
development.
1. Download the appropriate Windows version of Eclipse Ganymede from the site XXX
2. Download the CDT software:
(a.1) Download the appropriate CDT version from the Site ZZZ
(a.2) Follow the installation instructions on the site
-or(b.1) Inside Eclipse, select Help-->Software updates
(b.2) Under the Available Software tab, select the appropriate CDT versioin
(b.3) Follow the Eclipse installation instructions.

1.2 Add the language compilers
• Select the compilers for the language/languages you are using.
1.3.Install the Rational Rhapsody Developer for C and/or C++

Entering text
1. Start programming with the TM/ST key
2. Press the job code number
3. Press the XYZ key.
The cash register is ready for text entry

DITA ready: Hand-over to the migration team!
Documentation
volume – 50%
High re-use
rate

Localization
costs – 80%

minimalist-doc.blogspot.com
Tel. : +33 9 75 75 40 20
GSM: +33 6 03 20 50 10
Contact : flacke[at]orange.fr

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Migrating to dita_ flacke

1. Integrating content? Minimalize, downsize and make it DITA compliant! Marie-Louise Flacke Information Developer Congility Conference 2011, Crawley, UK

2. What and how to integrate? GIGO? Full content ? Copy & paste?

3. Process • . Analyze • Clean • Re-write • Test • Hand-over

4. Analyse legacy documents • . Find the tasks? • Explicit topic titles? • Acronyms defined ? • Graphics quality? • Text about text?

5. Start Cleaning (1) Decorum • Eliminate frames • Eliminate unnecessary graphics (screenshots, pictograms, icons) (2) Pompous Text • Eliminate Text about text • Eliminate general generalization (About, introduction, overview… )

6. Start Cleaning (3) Glue • Stem sentences • Prepositions/adverbs/adjectives (4) Useless signs • Warnings • Notes

7. Cleaning: don‘t insult (5) … User‘s intelligence ! This is a warning sign!

8. Objective: DITA DITA compliant? Legacy documentation

9. Task vs. Useless title 7.1 Voice recording playback

10. Task: Sort the trash! 7.1 Voice recording playback

11. Task = title <TITLE> Changing the scanner settings <TITLE> Setting up a different scanner <TITLE> Testing and repairing a scanner

12. Define Acronyms! • ATM? • Air-Traffic Management • Asynchronous Transfer Mode • Automatic Teller Machine • … what else ?

13. Redundant graphic?

14. Screenshots

15. Pictograms, logos…

16. Stem sentences • To introduce the steps in a task - steps won’t correctly start renumbering with 1) (J.Hackos) • Do We Really Need All that Glue? - transitional text, advance organizers, text between topics ? (J. Hackos, DITA.xml.org)

17. Text about text .

18. Getting more and more DITA compliant…

19. Organize!

20.

21. Warning = instructions Cleaning the oxygen tubes Make sure the oxygen tubes are fully clean. Oxygen, oil or grease make an explosive mixture. 1. Select the Maxi-brush 2. Perform a first cleaning with the Maxi-Brush 3. With the pressure-cleaner, perform a 2nd cleaning.

22. Stop playing with warning signs!

23. Even more DITA compliant…

24. Start Re-design/Re-design • Pertinent titles • based on tasks • Terminology & acronyms •Consistent, user-focused and… Controlled (English) • Standardized procedures •Convert notes & warnings in instructions

25. Minimalism • • • • Garbage-free Structured Optimized (for migration) Re-usable

26. Title, warning, note?

27.

28. Grouping? Title? Note?

29. Eclipse and CDT (continued) 1.1 Run the Eclipse and CDT installation for Windows The CDT software is required if you are developing in C and/or C++, but not for Java development. 1. Download the appropriate Windows version of Eclipse Ganymede from the site XXX 2. Download the CDT software: (a.1) Download the appropriate CDT version from the Site ZZZ (a.2) Follow the installation instructions on the site -or(b.1) Inside Eclipse, select Help-->Software updates (b.2) Under the Available Software tab, select the appropriate CDT versioin (b.3) Follow the Eclipse installation instructions. 1.2 Add the language compilers • Select the compilers for the language/languages you are using. 1.3.Install the Rational Rhapsody Developer for C and/or C++

30. Entering text 1. Start programming with the TM/ST key 2. Press the job code number 3. Press the XYZ key. The cash register is ready for text entry

31. DITA ready: Hand-over to the migration team! Documentation volume – 50% High re-use rate Localization costs – 80%

32. minimalist-doc.blogspot.com Tel. : +33 9 75 75 40 20 GSM: +33 6 03 20 50 10 Contact : flacke[at]orange.fr

Editor's Notes

IBM Rhapsody installation Guide, 2009
The first note was located page 20 (original located page 5)

Migrating to dita_ flacke

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Editor's Notes