Prezentace z konference Virtualization Forum 2019 Praha, 3.10.2019 Sál Veeam

1. Veeam Backup
for Microsoft Office 365 v3
Martin Beran
Senior Systems Engineer, CEE

2. The market

3. 3.33M
growth per month*
155M
Office 365 users*
55k
organizations have downloaded
Veeam Backup for Microsoft Office 365
representing 7M Office 365 users
Petri October 2018: www.petri.com/office-365-soars-155-million-active-users

5. The shared responsibility

6. Why do I need a backup?
Microsoft takes care of it.
This is the biggest misunderstanding in the Office 365 market.
Infrastructure Data
Customer perception
Microsoft takes care of everything

7. Infrastructure Data
Customer perception
Microsoft takes care of everything
Customer reality
Microsoft takes care of the infrastructure,
but the data remains the customer’s responsibility.
The customer
Uptime of Office 365 Protection and long-term retention
of Office 365 data
Why do I need a backup?
Microsoft takes care of it.
This is the biggest misunderstanding in the Office 365 market.

8. How to use the Shared
Responsibility Model
This is an educational resource to demonstrate
thought leadership with ANY audience.
It is designed to draw a line in the sand, clearly
identifying who is responsible for what, and
highlighting the vulnerabilities of not having an
Office 365 backup.
This resource is collaborative with Microsoft,
NOT competitive. We enhance and augment
protection in areas that are not Microsoft’s focus.
Looking for more tools and resources to help
you pitch this? Read this blog post
www.veeam.com/blog/office365-shared-responsibility-model.html

9. The Office 365 Shared Responsibility Model
Microsoft’s Responsibility
Learn more from the Office 365 Trust Center
Primary
Responsibility
MICROSOFT GLOBAL
INFRASTRUCTURE
Uptime of the
Microsoft Office 365
Cloud Service
YOUR Responsibility
YOUR OFFICE
365 DATA
Access and control
of your data residing
in Office 365
Supporting Technology
Office 365 Data Replication
DC to DC geo-redundancy
Recycle Bin
Limited, short term data loss recovery
(no point-in time recovery)
Security Regulatory

10. The Office 365 Shared Responsibility Model
Microsoft’s Responsibility
Learn more from the Office 365 Trust Center
Primary
Responsibility
MICROSOFT GLOBAL
INFRASTRUCTURE
Uptime of the
Microsoft Office 365
Cloud Service
YOUR Responsibility
YOUR OFFICE
365 DATA
Access and control
of your data residing
in Office 365
Supporting Technology
Office 365 Data Replication
DC to DC geo-redundancy
Recycle Bin
Limited, short term data loss recovery
(no point-in time recovery)
Security Regulatory
Without a backup of your Office 365 data
Limited access
and control of
your own data
Retention policy
gaps and data
loss dangers
Security
vulnerabilities
Regulatory
exposure
Why you need an Office 365 backup solution

11. Supporting WHY
materials

12. 6 Reasons WHY
you need an Office 365 backup
Archived video webinar: The six reasons for Microsoft Office 365 backup
https://www.veeam.com/videos/six-reasons-office-backup-14845.html

13. Retention policies:
Inbox or folder data
Sources: Exchange Online information above is based on Microsoft’s default MRM Policy. SharePoint Online information above is based on Microsoft’s support article. OneDrive for
Business information is based on Microsoft’s support article. In some cases, these defaults can be customized by the IT Admin, but often require certain licenses and/or additional fees,
and also carry the risk which allows Microsoft to automatically delete data ahead of retention policy dates if the recycle bin is full.
Deleted items (recycle bin)
Auto-archived data (set at 1 month)
1 wk 1 mo 1 yr 2 yrs 5 yrs
Deleted SharePoint Online sites and items
Office 365 backup and retention policies can only protect you from data loss in a limited way
and are not intended to be a complete backup solution.
Retention policies are always evolving and tend to be very complicated to manage and monitor.
Commonly, Admins believe they are covered, only to find that in fact certain items are gone.
Deleted OneDrive for Business files
3 mo
What exactly does
Microsoft back up?
Employee leaves the company

14. Retention policies:
Inbox or folder data
Deleted items (recycle bin)
Auto-archived data (set at 1 month)
1 wk 1 mo 1 yr 2 yrs 5 yrs
Deleted SharePoint Online sites and items
The average length of time from
data compromise to discovery is over 140 days,
yet default settings only protect for 30-90 days.
Deleted OneDrive for Business files
3 mo
What exactly does
Microsoft back up?
Employee leaves the company
Source: Microsoft Office 365, 6 steps to holistic security, chapter 1

15. Retention policies:
Inbox or folder data
Deleted items (recycle bin)
Auto-archived data (set at 1 month)
1 wk 1 mo 1 yr 2 yrs 5 yrs
Deleted SharePoint Online sites and items
Deleted OneDrive for Business files
3 mo
What exactly does
Microsoft back up?
Employee leaves the company
Veeam Backup for Microsoft Office 365 is more than simply filling gaps.
It’s about providing access and control to ALL
Exchange Online, SharePoint Online and OneDrive for Business data and
storing it in one location, making recovery fast, easy and reliable.

18. Veeam compared to
Microsoft native capabilities
Challenges
• Microsoft isn’t the data owner (and doesn’t want to
be)! Compliancy requires that a business has complete
control and access to their data.
• Archiving is NOT backup! Archiving is moving data to a
secondary storage location (normally at a low cost/low
performance tradeoff), while a backup is making a copy.
• Replicated copies are constantly updated from a
single source. This means that if one piece of data is
hard deleted, corrupted or in any other way changed, all
copies are at risk.
• Litigation Hold has a use case, but not for backup!
Placing ALL mailboxes on lit hold increases business risk.
Don’t use a legal solution to solve an IT problem.
Unlimited Archiving
Litigation Hold
In Office 365 E3 and above
With Veeam
• Puts the IT organization in charge of their own data!
Complete access and control.
• Backup, not archive! A separate snapshot of a single
point in time that remains protected against deletion,
corruption or security threats.
• A backup repository in a separate location (on
premises or in Microsoft Azure).
• Industry-leading recovery — Quickly recovery
Exchange Online, SharePoint Online and OneDrive for
Business data granularly or at scale.
• 55,000 organizations choose Veeam for Office 365
backup. Veeam has been recognized as a Forbes Top 100
Cloud Company and Microsoft Gold Partner.

19. Veeam compared to
Microsoft native capabilities
Unlimited Archiving
Litigation Hold
In Office 365 E3 and above
With Veeam
• Puts the IT organization in charge of their own data!
Complete access and control.
• Backup, not archive! A separate snapshot of a single
point in time that remains protected against deletion,
corruption or security threats.
• A backup repository in a separate location (on
premises or in Microsoft Azure).
• Industry-leading recovery — Quickly recovery
Exchange Online, SharePoint Online and OneDrive for
Business data granularly or at scale.
• 55,000 organizations choose Veeam for Office 365
backup. Veeam has been recognized as a Forbes Top 100
Cloud Company and Microsoft Gold Partner.
Challenges
• Microsoft isn’t the data owner (and doesn’t want to
be)! Compliancy requires that a business has complete
control and access to their data.
• Archiving is NOT backup! Archiving is moving data to a
secondary storage location (normally at a low cost/low
performance tradeoff), while a backup is making a copy.
• Replicated copies are constantly updated from a
single source. This means that if one piece of data is
hard deleted, corrupted or in any other way changed, all
copies are at risk.
• Litigation Hold has a use case, but not for backup!
Placing ALL mailboxes on lit hold increases business risk.
Don’t use a legal solution to solve an IT problem.

20. #1 Backup and Recovery
Microsoft Office 365
NEW Veeam Backup for Microsoft Office 365 v3

21. Veeam Backup
for Microsoft Office 365
Microsoft Office 365 eliminates the need to host your own
email, files and content management infrastructure,
however, it doesn’t replace the need to have a
backup of your business-critical data.
With Office 365, it’s your data — you control it —
and it’s your responsibility to protect it.
Veeam Backup for Microsoft Office 365 eliminates the risk of
losing access to your Office 365 data including Exchange
Online, SharePoint Online, OneDrive for Business and
Microsoft Teams. It ensures that you remain in complete
control and that your data is always Hyper-Available and
protected.

22. NEW Veeam Backup
for Microsoft Office
365 v3 for Service
Providers
Unlock new recurring revenue streams and
expand your platform of Veeam-powered
services by offering managed backup services
for Microsoft Office 365 customers.
Demand for this solution is high, as customers
seek to protect Office 365 data from accidental
deletion, security threats and retention policy
gaps.
Backup
Retrieve Office 365
Exchange Online,
SharePoint Online and
OneDrive for Business
mailbox items and
uniquely back up the data
weekly, daily or as often as
every five minutes in
Microsoft’s native format
eDiscovery
Leverage the same
search capabilities built
into other Veeam solutions
to perform eDiscovery on
Office 365 archives
Restore
Restore Office 365 email
items, SharePoint sites,
documents, libraries and
lists as well as OneDrive
for Business accounts,
files and folders with
industry-leading recovery
flexibility
Scalability
Benefit from a multi-
repository, multi-
tenant architecture as
well as comprehensive
automation and full
PowerShell and RESTful
API support

23. Protect your Office 365 data from accidental deletion,
security threats and retention policy gaps
Office 365 backup and recovery
Quickly restore individual Office 365 items and files with
industry-leading recovery flexibility
Meet legal and compliance requirements with efficient
eDiscovery of Office 365 backup data
Securely back up Office 365 to any location including on-premises, Azure, AWS or a service provider and:

24. Shareable link:
https://www.veeam.c
om/wp-restore-
office365-backup-
guide.html

25. What customers are saying about:
Veeam Backup for Microsoft Office 365
Veeam Backup for Microsoft Office
365 brings the familiar Veeam
backup and recovery
technology to SharePoint
Online and OneDrive for
Business.
Mikael Norman
ITS Nordic
“With SharePoint being the back-
end file storage for almost all
Office 365 services such as Office
365 Groups and Microsoft Teams,
having a product such as Veeam,
which can back up both Exchange,
SharePoint and OneDrive, is a
must have solution for
companies that want to
protect their Office 365
investment.
Vlad Catinescu
Microsoft MVP and
Top SharePoint Expert
With Veeam Backup for
Microsoft Office 365, it’s been
easy to ensure that our Office
365 data is protected. Any time
we need to restore an email, I can
rest easy knowing that we can get
the data back in a matter of
seconds or minutes in just a few
clicks. I’m looking forward to
having a similar experience with
SharePoint and OneDrive.”
Alex Hobler
Septodont
Before this product I thought my
e-mails are safe. Now I am sure
they are safe :)
Hur Taner
Egelim Lojistik A.S.

26. November 2016
Veeam Backup for
Microsoft Office 365 v1
October 2017
Initial version released
Data Protection for
Exchange Online and
on-premises Exchange
Backup, recovery and
eDiscovery of email data
Continued innovation — Office 365 Backup
Increased scalability: multi-
repository, multi-tenant
architecture
PowerShell and RESTful API
support introduced
Self-service restore for service
provider’s customers
Support for public folders
Support for O365 US Gov’t,
O365 Germany and O365 China
July 2018
Data Protection for OneDrive
for Business
Data Protection for SharePoint
Redesigned job wizard
Adding competitive search campaign
Support for Office 365 group mailboxes
Backup Microsoft OneNote Notebooks
Restore data located in MS teams
Full PowerShell and RESTful API support
Veeam Backup for
Microsoft Office 365 v1.5
Veeam Backup for
Microsoft Office 365 v2

27. What’s NEW in v3

28. 30x faster
backup
Increase SharePoint Online and OneDrive for
Business incremental backups, dramatically
shortening Office 365 backup windows from hours
to minutes and minutes to seconds.
“30x faster? That’s got to be a hyperbolic claim,
right? Well, not in the slightest. In my initial testing
I actually saw backups as much as 75x faster!”
Customer blog: https://toastit.dev/2019/02/19/veeam-backup-for-
microsoft-office-365-v3/

29. Increased
security
Perform secure backups and restores with multi-
factor authentication.
Multi-factor authentication is an extra layer of
security with multiple verification methods for an
Office 365 user account.

30. Enhanced visibility
and analytics
Office 365 data protection reports.
Identify unprotected Office 365 mailboxes and
manage license and storage usage.

31. Additional
enhancements
Choose retention policies to operate like Veeam Backup &
Replication (full + incremental) or the traditional, time-based
approach provided in previous versions.
Simplified management for larger environments with
automated scale out of the repository to eliminate issues with
maximum file size limits.
Enhanced OneNote items restore
Extended search and stop/start options within the backup job
Ability to rename an organization
More support for hybrid deployments (on-prem + O365)
And much more! Full list available here.

32. How it works

33. Veeam Backup for Microsoft Office 365
Backup Repository
Veeam Backup
for Microsoft Office 365
Veeam
backup
On-premises Exchange
Veeam
backup
Backup
Exchange
Online
SharePoint
Online
OneDrive
for Business
Office 365
On-premises
SharePoint

34. Veeam Backup for Microsoft Office 365
Backup Repository
Veeam Backup
for Microsoft Office 365
Veeam
backup
Flexible restore options
On-premises Exchange
Email as
an attachment
.pst
Export to .pst
or .zip
Veeam
backup
Backup
Restore
Save as a file
Exchange
Online
SharePoint
Online
OneDrive
for Business
Office 365
On-premises
SharePoint
Service Provider
restore for a tenant
Restore prior
version
Exchange
Online
SharePoint
Online
OneDrive
for Business
Office 365
Veeam Explorer
for Microsoft
Exchange
Veeam Explorer
for Microsoft
SharePoint
Veeam Explorer
for Microsoft
OneDrive