Proactive EHS Management Through Event Reporting

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You can make better decisions about your EHS program using proactive indicators collected with an event reporting system. By collecting data such as unsafe conditions and the many injuries that employees don’t consider serious enough to report, you can spot hazards more easily and manage risk before incidents occur. In this deck, Mauri Paz, PE, PMP, CEM, provides guidance on how to implement an event reporting system that allows and encourages all employees to report a greater range of events – near misses, injuries and property damage – as well as incidents. Read this deck and learn: How to address latent EHS problems through proactive event reporting policies. Why you should integrate reporting across your EHS teams, and leverage automation to notify different stakeholders about actions. How involving your employees in reporting increases employee engagement in EHS. The benefits of implementing a portal or other simple event reporting tool.

Business

Enterprise EHS Software Solutions
PROACTIVE EHS MANAGEMENT THROUGH
EVENT REPORTING

Enterprise EHS Software Solutions
INTRODUCTION
RECAP
EVENT REPORTING IN ACTION
EVENT REPORTING BENEFIT
EVENT REPORTING WORKFLOW
WHAT YOU’LL LEARN IN THIS DECK

Enterprise EHS Software Solutions
THIS PRESENTATION WAS WRITTEN BY:
• Industry and consulting
EHS&S experience
• EHS&S software Design
and Implementation
experience
• I do this because you
can’t manage what you
don’t measure
MAURI PAZ PE, PMP, CEM
EH&S MANAGER

Enterprise EHS Software Solutions
THIS SLIDE DECK FORMS THE BASIS OF A WEBINAR WHICH IS
AVAILABLE TO VIEW ON DEMAND AT:
HTTP://WWW2.MEDGATE.COM/EVENT-REPORTING-SLIDESHARE

Enterprise EHS Software Solutions
INTRODUCTION
Q&A SESSION
EVENT REPORTING IN ACTION
EVENT REPORTING BENEFIT
EVENT REPORTING WORKFLOW

Enterprise EHS Software Solutions
2.
INTEGRATED
CORPORATE
REPORTING
• Everybody
reports in the
same system
• Higher level of
transparency
1.
ENHANCED
REPORTING
PROGRAMS
• The right tool to
repot makes or
breaks a culture
• Allows quick, hassle
free reporting
3.
EMPLOYEE
ENGAGEMENT
• Involve
employees in
the process of
reporting
• Allows employees
to look up status
and trends on
events
4.
LEADING
INDICATORS
• Helps set the
tone for a
proactive EHS
culture
• Better collection
of leading
indicators

Enterprise EHS Software Solutions
INTRODUCTION
Q&A SESSION
EVENT REPORTING IN ACTION
EVENT REPORTING BENEFIT
EVENT REPORTING WORKFLOW
AGENDA

Enterprise EHS Software Solutions
Submit Event
Receive Email
Notification
[with Link]
Review
[from link or app]
& Decide
Post & Create
new incident
Post to existing
incident
Non-incident
Incident
Notification
Approval
Process
Analyze data
using Business
Intelligence
EmployeeSupervisor&HSE
EVENT REPORTING WORKFLOW

Enterprise EHS Software Solutions
1.
Agency
visit
2. 3. 4.
Near miss
Property
Damage
Observations
A FEW TYPES OF EVENTS

Enterprise EHS Software Solutions
AGENCY VISIT
1. Report any external audit or agency inspection
2. Add information relevant to the Event that allows data
mining
3. Report non-conformance or NOVs associated with the
agency visit
4. Create actionable CAPAs
5. Trend and Report
• Agency visit reporting across Corporation
• Enhanced Transparency

Enterprise EHS Software Solutions
1. Report any near miss or near hit
2. Add information relevant to the Event that allows data
mining
3. Elevate to “Incident” status if needed
4. Create actionable CAPAs
5. Trend and Report
6. Use data to enhance EHS programs
• Lessons learned reporting across Corp.
• Get more near miss reporting
• Leading indicator analysis
NEAR MISS

Enterprise EHS Software Solutions
1. Report Property Damage event
2. Add information relevant to the Event that allows data
mining
3. Elevate to “incident” if needed
4. Create actionable CAPAs
5. Trend and Report
6. Lesson learned distribution
• Lessons learned reporting across Corp.
• Enhance Transparency
PROPERTY DAMAGE

Enterprise EHS Software Solutions
1. Report any unsafe condition or action
2. Add information relevant to the Event that allows data
mining
3. Reward reporting
4. Create actionable CAPAs
5. Trend and Report
6. Amend JHA/JSA, Procedure, Training, etc.
• Lessons learned reporting across Corp.
• Enhance Transparency
• Get more observation reporting
• Leading indicator analysis
OBSERVATION

Enterprise EHS Software Solutions
INTRODUCTION
RECAP
EVENT REPORTING IN ACTION
EVENT REPORTING BENEFIT
EVENT REPORTING WORKFLOW
AGENDA

Enterprise EHS Software Solutions
WATCH THE WEBINAR
WATCH THE WEBINAR FOR MORE
INFORMATION ON EVENT REPORTING
http://www2.medgate.com/event-
reporting-slideshare

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Proactive EHS Management Through Event Reporting

1. Enterprise EHS Software Solutions PROACTIVE EHS MANAGEMENT THROUGH EVENT REPORTING

2. Enterprise EHS Software Solutions INTRODUCTION RECAP EVENT REPORTING IN ACTION EVENT REPORTING BENEFIT EVENT REPORTING WORKFLOW WHAT YOU’LL LEARN IN THIS DECK

3. Enterprise EHS Software Solutions THIS PRESENTATION WAS WRITTEN BY: • Industry and consulting EHS&S experience • EHS&S software Design and Implementation experience • I do this because you can’t manage what you don’t measure MAURI PAZ PE, PMP, CEM EH&S MANAGER

4. Enterprise EHS Software Solutions THIS SLIDE DECK FORMS THE BASIS OF A WEBINAR WHICH IS AVAILABLE TO VIEW ON DEMAND AT: HTTP://WWW2.MEDGATE.COM/EVENT-REPORTING-SLIDESHARE

5. Enterprise EHS Software Solutions INTRODUCTION Q&A SESSION EVENT REPORTING IN ACTION EVENT REPORTING BENEFIT EVENT REPORTING WORKFLOW

6. Enterprise EHS Software Solutions 2. INTEGRATED CORPORATE REPORTING • Everybody reports in the same system • Higher level of transparency 1. ENHANCED REPORTING PROGRAMS • The right tool to repot makes or breaks a culture • Allows quick, hassle free reporting 3. EMPLOYEE ENGAGEMENT • Involve employees in the process of reporting • Allows employees to look up status and trends on events 4. LEADING INDICATORS • Helps set the tone for a proactive EHS culture • Better collection of leading indicators

7. Enterprise EHS Software Solutions INTRODUCTION Q&A SESSION EVENT REPORTING IN ACTION EVENT REPORTING BENEFIT EVENT REPORTING WORKFLOW AGENDA

8. Enterprise EHS Software Solutions Submit Event Receive Email Notification [with Link] Review [from link or app] & Decide Post & Create new incident Post to existing incident Non-incident Incident Notification Approval Process Analyze data using Business Intelligence EmployeeSupervisor&HSE EVENT REPORTING WORKFLOW

9. Enterprise EHS Software Solutions INTRODUCTION Q&A SESSION EVENT REPORTING IN ACTION EVENT REPORTING BENEFIT EVENT REPORTING WORKFLOW AGENDA

10. Enterprise EHS Software Solutions 1. Agency visit 2. 3. 4. Near miss Property Damage Observations A FEW TYPES OF EVENTS

11. Enterprise EHS Software Solutions AGENCY VISIT 1. Report any external audit or agency inspection 2. Add information relevant to the Event that allows data mining 3. Report non-conformance or NOVs associated with the agency visit 4. Create actionable CAPAs 5. Trend and Report • Agency visit reporting across Corporation • Enhanced Transparency

12. Enterprise EHS Software Solutions 1. Report any near miss or near hit 2. Add information relevant to the Event that allows data mining 3. Elevate to “Incident” status if needed 4. Create actionable CAPAs 5. Trend and Report 6. Use data to enhance EHS programs • Lessons learned reporting across Corp. • Get more near miss reporting • Leading indicator analysis NEAR MISS

13. Enterprise EHS Software Solutions 1. Report Property Damage event 2. Add information relevant to the Event that allows data mining 3. Elevate to “incident” if needed 4. Create actionable CAPAs 5. Trend and Report 6. Lesson learned distribution • Lessons learned reporting across Corp. • Enhance Transparency PROPERTY DAMAGE

14. Enterprise EHS Software Solutions 1. Report any unsafe condition or action 2. Add information relevant to the Event that allows data mining 3. Reward reporting 4. Create actionable CAPAs 5. Trend and Report 6. Amend JHA/JSA, Procedure, Training, etc. • Lessons learned reporting across Corp. • Enhance Transparency • Get more observation reporting • Leading indicator analysis OBSERVATION

15. Enterprise EHS Software Solutions INTRODUCTION RECAP EVENT REPORTING IN ACTION EVENT REPORTING BENEFIT EVENT REPORTING WORKFLOW AGENDA

16. Enterprise EHS Software Solutions 2. INTEGRATED CORPORATE REPORTING • Everybody reports in the same system • Higher level of transparency 1. ENHANCED REPORTING PROGRAMS • The right tool to repot makes or breaks a culture • Allows quick, hassle free reporting 3. EMPLOYEE ENGAGEMENT • Involve employees in the process of reporting • Allows employees to look up status and trends on events 4. LEADING INDICATORS • Helps set the tone for a proactive EHS culture • Better collection of leading indicators

17. Enterprise EHS Software Solutions WATCH THE WEBINAR WATCH THE WEBINAR FOR MORE INFORMATION ON EVENT REPORTING http://www2.medgate.com/event- reporting-slideshare

Proactive EHS Management Through Event Reporting

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Proactive EHS Management Through Event Reporting