Digital Productivity Solutions Built
for the Microsoft Cloud
The PMO’s Modern Workplace
Benefits of Moving to Project Online
Reimagine Business Productivity

• Evolution of the PMO
• PMO Challenges and Trends
• Benefits and ROI of Moving to Project Online
• PMO Capabilities in Project Online
• Migration Approaches and Considerations
• Demonstration
• Summary & Next Steps
Topics

86%
of CEOs consider Digital their #1 priority
Digital Transformation
occurs through projects
and programs
1 Source: PWC CEO Survey

Projects often fall short of their potential
Do the right projects
of surveyed companies
reported high alignment
between projects and strategy
43%
62%
untapped
potential
current
outcomes
Do the projects right
of projects meet their
goals—a number essentially
unchanged since 2012
Project Management Institute. “Pulse of the Profession: The High Cost of Low Performance.” 2016.

PMO Evolution – Lessons Learned
• Process-driven doesn’t mean much
• Delivering the project isn’t enough
• Resource capacity ALWAYS matters
• Dependencies are part of your constraints
• Troubled projects require immediate attention
• Speak the language of the business - always
• Software alone isn’t enough

PPM Trends for 2020
• The Move to the Cloud – Digital PMOs
• The Rise of Agile
• More New Product Development
• Connected Systems
• Visualizing Data
• AI and Predictive Analytics

The Cloud Delivers Lower TCO
No Upfront License Fees
No Hardware Infrastructure
Remove IT Barriers
Lower Implementation Costs
No More Upgrades
Predictable
On Premises = Hidden Costs
Licenses
Hardware
Consultants
Infrastructure
Maintenance
Dedicated Staff
Upgrades
1Source: Yankee Group: Hosted vs. Premise based Sales Solutions: TCO and Trade Offs
Cloud Computing:
46% Lower TCO1
9% of cost is software Licenses 68% of cost is subscription fee

What Does it Mean to go SaaS?

Continuous PPM innovation
Benefit from accelerated delivery of new PPM capabilities through the cloud
RELEASES EVERY
3 YEARS
First PPM
Server 2002
M i cr o so ft
PPM Sa a S
Getting started
experience
OData in
SSIS
Accelerated
reporting
Power BI
Unlimited
instances
Heatmaps
Multiple
timelines
Resource
engagements
2016
on-premises
Accessibility
Planner
iPad App
PSA
connector
Out-of-the-box
reports
Mobile time
reporting
Planner App
ACCELERATED INNOVATION
IN THE CLOUD

Microsoft PPM is a comprehensive and intelligent solution that propels successful
execution from strategy to outcomes through the Microsoft Cloud
Strategy OutcomeIdeate Plan Execute
Collaboration
Insights
Extensibility
Microsoft Cloud

Microsoft PPM is best equipped to transform
strategy into high-impact outcomes
Ideate
Ideate and develop
project proposals that
advance corporate
strategy
Plan
Select effective
portfolios and
devise pragmatic
project plans
Execute
Orchestrate execution
and help ensure
performance and
outcomes are on
track
Collaboration
Boost teamwork
through inherent
collaboration through
Office 365
Insights
Gain at-a-glance
insights to make
informed and timely
decisions
Extensibility
Customize and
extend Microsoft
PPM to best serve the
business environment

Project Online Top Benefits

IdeateIdeate and develop project proposals
that advance corporate strategy
Encourage ideation
Capture business demand
Translate strategy into actionable goals
Establish standards and governance

Establish standards and governance
Configure Microsoft PPM to meet the needs of the business
Use workflows to help ensure projects follow a desired
lifecycle
Create custom templates or reuse out-of-the-box templates
for each type of initiative (e.g., project, program, etc.)
Create custom views and reports for simplified
communications and decision making
Implement and adhere to industry standards and
preferred PPM techniques

Translate strategy into actionable goals
Define business drivers to help achieve results that advance corporate strategy
Define business drivers for each portfolio (e.g., product
division portfolio, IT portfolio, etc.)
Develop a quantitative impact scale for each business driver
Assign weights to business drivers to help decision makers
prioritize goals
Communicate business drivers to all stakeholders

Capture business demand
Offer a simple way to propose projects
Input demand details, including benefits, estimated costs,
required resources, and the impact on business drivers
Assess all demand types, including large programs and
projects, smaller initiatives, and ongoing work streams
Easily customize data entry forms and approval routing
workflows for each demand type

Encourage ideation
Solicit ideas from across the organization and manage ideation funnel
Empower individuals by including them in the ideation
process
Energize brainstorming through a collaborative ideation
approach
Control the ideation funnel to give structure to the ideation
process and help ensure the right ideas are selected
Create custom mobile apps to capture ideas on the go

PlanSelect effective portfolios and devise
pragmatic project plans
Conduct high-level portfolio planning
Select the right projects
Develop realistic project plans
Manage resource demand and assignments
Manage large programs

Conduct high-level portfolio planning
Gain immediate insights into benefits, costs, and strategic alignment of proposed projects
Identify and visualize the impact project proposals have on
defined business drivers
Quickly understand the benefits, costs, and strategic
alignment of proposed portfolios

Select the right projects
Devise portfolios that maximize benefits and honor constraints
Feed the optimization model with resource and financial
constraints
Force mandatory, preapproved projects, like regulatory
initiatives, into the portfolio
Model what-if scenarios to compare alternative portfolios
for more informed portfolio selection
Formalize project approvals by selecting the optimal portfolio
Perform ongoing portfolio optimization as new work
emerges or business priorities change
According to Forrester, 75% of surveyed companies
experienced better strategic and organizational alignment
with Microsoft PPM
Forrester. “The Total Economic Impact of Microsoft Office 365 PPM.” 2015.

Develop realistic project plans
Converge data points from across the business to create an accurate execution plan
Get started fast with premade templates, or build one
from scratch to meet specific requirements
Create a work breakdown structure (WBS), map task
dependencies and estimate work and task durations
Forecast role-based demand for resources
Devise a realistic project plan that considers
multiple planning dimensions like resource availability,
task dependencies etc.

Manage resource demand and assignments
Support project goals and the execution plan through thoughtful resource management
Compare resource demand forecasts to availability using
visualized heat maps
Assign specific resources or formalize requests with a built-in
engagement process for project and resource (line)
managers

Manage large programs
Meet the unique management needs of large programs
Establish program-specific standards, like templates,
views, and reports
Segregate program segments across different project
managers as a best practice for managing large initiatives
Use built-in collaboration tools to drive alignment
and boost communications among program teams
Gain program insights with detailed and highly
visual reports

ExecuteOrchestrate execution and help ensure
performance and outcomes are on track
Boost efficiencies with self-reliant teams
Assess the impact of new and updated work
Visualize project metrics with built-in reports
Gain at-a-glance portfolio insights

Boost efficiencies with self-reliant teams
Empower team members to propose changes and submit time and task updates from anywhere
Enter time and task status updates for all project and
non-project work in a single place
Submit time and task entries on personal devices
to maintain productivity from anywhere
Empower team members to add new tasks and amend
assigned work as projects evolve
Encourage individuals to self-assign to “team tasks”

Assess the impact of new and updated work
Understand how resource and budget requirements change as projects evolve
Regulate change management by vetting submitted updates
Compare progress updates to baseline plans to assess the
impact on project goals
Adjust and formalize project plans by publishing
modifications for all stakeholders to see

Visualize project metrics with built-in reports
Instantly create a variety of status reports to make objective project adjustments
Create powerful status reports (see partial list below) in one
click to track progress and identify negative trends in progress
• Burndown
• Cost Overview
• Overallocated Resources
• Earned Value
Rely on built-in dashboards and reports to communicate
project status and grab management’s attention

Gain at-a-glance portfolio insights
Roll-up portfolio status highlights and steer executives to appropriate corrective actions
Customize insightful dashboards and reports to reflect
portfolio performance at a glance
Help executives immediately identify root causes and drill into
supporting data for informed and timely decisions

CollaborationBoost teamwork through inherent
collaboration through Office 365
Collaborate in the cloud
Streamline information-sharing

Collaborate in the cloud
Leverage the Microsoft Cloud to boost coordination across project teams
Work across familiar, collaboration tools in Office 365 to drive
better outcomes through more connected teams
Enable real-time access to project information from virtually
anywhere to connect geographically dispersed project
teams
Leverage native mobile apps for collaboration on the go
Launch ad hoc communications with Skype for Business for
accelerated decision making

Streamline information-sharing
Collaborate on all pertinent project information to increase efficiencies and quality
Share plan updates with team members to reduce time-
consuming status meetings
Provide project teams a single repository in the cloud to store
and share project documents
Host all team discussions in one place using an intuitive
social feed
Surface and manage risks and issues in SharePoint Online

InsightsGain at-a-glance insights to make
informed and timely decisions
Launch out-of-the-box dashboards and reports
Derive advanced analytics with Power BI

Launch out-of-the-box dashboards and reports
Encourage objective decisions with built-in reporting for the entire PPM process
Quickly gain insights using preconfigured dashboards and
reports for portfolios, programs, projects, tasks, and resources
Choose from rich galleries of charts to create more
dashboards
Enable real-time decision making with anywhere access to
insights across most browsers and on the native iPad app

Derive advanced analytics with Power BI
Build custom dashboards and reports to see PPM data in different, more-applicable ways
Build and share custom Power BI dashboards and reports using
a variety of visualizations, like maps, to meet specific needs
Integrate data from multiple sources (e.g., Microsoft PPM,
financial systems, etc.) into Power BI analytics
Perform ad hoc analysis with natural language query and
built-in predictive analytics capabilities
Access Power BI dashboards and reports from virtually
anywhere to make informed decisions on the go

ExtensibilityCustomize and extend Microsoft PPM
to best serve the business environment
Manage projects in best-fit solution
Enhance and tailor the PPM experience
Take PPM to the next level of intelligence

Manage projects your way
Use Microsoft PPM as an integration point for other project management tools
Use Microsoft PPM as a single hub for all work
Let software development teams use favorite Agile tools such
as Visual Studio Team Services (VSTS) or Jira and leverage
integration options to include them in the portfolio
Empower teams to manage tasks in Kanban approach, with
Office 365 Planner, a collaborative, intuitive work
management tool

Enhance and tailor the PPM experience
Customize user experiences with enhanced apps and partner solutions
Create codeless PPM apps to enhance mobility and other
scenarios, like ideation, with PowerApps
Download specialized PPM add-ins developed by trusted
Microsoft PPM partners from the Office Store
Leverage partner solutions to integrate Microsoft PPM with
third-party systems, like SAP or JIRA
Develop custom integrations and workflows with Azure
Logic Apps and Flow
Rely on in-house development capabilities to build custom
solutions using a dedicated Software Development Kit (SDK)

Take PPM to the next level of intelligence
Harness a variety of powerful Microsoft intelligence solutions to boost PPM efficiencies
Pair big data with Cortana Intelligence Suite to perform
predictive analytics and surface powerful insights
Include inputs from connected IoT devices for scenarios like
preventative maintenance projects
Use Microsoft bots for labor-intensive and low-return PPM
chores
Derive insights from text, speech, and visuals with APIs from
Microsoft Cognitive Services

Value of MicrosoftHarness cutting-edge cloud technology
to boost the Microsoft PPM experience

Build on a leader in PPM
Microsoft PPM a leader in market and analyst reports
20 million users at more than 15,000 companies worldwide

Harness the power of the Microsoft Cloud
Incorporate other Microsoft Cloud services for a powerful PPM solution
Enjoy all the benefits of the Microsoft Cloud, a leader
in public cloud, through Microsoft PPM
Adhere to broader cloud strategy by adding
Microsoft PPM
Leverage a broad set of innovative cloud services to
satisfy growing PPM needs

Forrester Total Economic Impact – 2018 Results
Reportingefficienciesresulted in a 60%timesavingsfor project managers
Improved resourceutilizationled to $3.5millionof savingsover three years.
83%reduction inovertimecostsdue to increased project visibility leading to improved resource utilization
Increasedtransparencyinto project performance
Improvedcustomersatisfactionand on-time delivery
Provided synergies with Office 365 for enterprisecollaborationacross project and non-project work
Source: Forrester “The Total Economic Impact™ ofMicrosoft Project Online”
Composite Organization Benefits and Returns Resource Management Payback Period

DEMONSTRATION

SUMMARY & WRAP UP

The Value of Project Online
vs. Project Server
• Risk Reduction
• Financially backed guarantee
of 99.9% uptime
• Layers of Security
• Monitoring and Access
Restriction
• Independently Verified
• Strategic Spending
• Resource’s can spend time
on the business vs.
maintenance & support
• Op-ex leaves more capital
that can be invested into the
business
• More Capabilities
• Accelerated release cycles
on the cloud
• More features sets available
• Faster resolution of bugs,
incidents
• Economies of Scale
• Supports Peak Load Times
• Shared Infrastructure
• Lower Operating Costs
• Disaster Recovery Included

Migration Data Elements
Project Schedules (potential clean-up)
Resource Pool (domain transfer?)
SharePoint Workspace Data
Timesheet Data
Resource Plans

Migration Configuration Elements
Project Server Configuration
Project Server Customization(s)
SharePoint Workspace Template(s)
SharePoint Workspace Customization(s)
Custom Reports (Custom Report Export)

Archive Options
CSV / Excel File
Quicksimple report generated with
PowerBI thatcan beexported & stored
as ExcelorCSVFile.
Pros:
• Lowcost
• Simplesolution
Cons:
• Not ina database format
• Not easy toaccess documents
SQL On-Prem
Storedata incurrent SQLdatabase and
report offofthecurrent Project Server&
SharePoint databases leveringreporting
toolssuch as PowerBI.
Pros:
• Stored incurrent database format
• Maybe abletoget to documents
easier
Cons:
• Expenses associated with data
storage
SQL Azure
Storedata inAzure SQLdatabase and
report offofthecurrent Project Server&
SharePoint databases leveraging
reporting toolssuchas PowerBI.
Pros:
• Stored incurrent database format
• Simpleaccess
• Storage typicallycosts lessin cloud
Cons:
• Expenses associatedwith data
storage

Sample Migration Timeline & Approach
Start
Mon
5/23/18
Finish
Tue
8/23/18
May 29,
'16
Jun 5,
'16
Jun 12,
'16
Jun 19,
'16
Jun 26,
'16
Jul 3,
'16
Jul 10,
'16
Jul 17,
'16
Jul 24,
'16
Jul 31,
'16
Aug 7,
'16
Aug 14,
'16
Aug 21,
'16Plan
Mon 5/23/18 - Tue 6/28/18
Architect
Mon 5/23/18 - Tue 6/14/18
Build
Wed 6/8/18 - Tue 7/5/18
Test
Wed 6/15/18 - Tue 8/2/18
Deploy
Wed 8/3/18 - Tue 8/23/18
Test Migration
Wed 7/20/18 - Tue
8/2/18
Training
(required
for
Productio
n Move)
Wed
8/3/18 -
Tue 8/9/18
Other Training &
Support
Wed 8/10/18 - Tue
8/23/18
Unit Test
Wed 6/15/18 - Tue 7/12/18
UAT
Wed 6/22/18 - Tue 7/19/18
Production
Migration Start
Tue 8/9/18 Production
Migration
Complete
Fri 8/12/18
Plan Architect Configure / Build Test Deploy

• JV with Microsoft in 2002
• Global footprint
• Consulting, Business Applications,
Managed Services, global support
and Staffing
• 6,500 global employees
• Client focused, proven track record,
passion for technology
• Microsoft Global Partner (Triple Gold)
About Wicresoft
San Diego
Seattle
Canada
Chicago
New Jersey
North Carolina
Sweden
Belarus
Beijing
Shenzhen
Tokyo, Osaka, Nagoya
Shanghai
Australia
Top 1% of Microsoft Partners
Microsoft P-Seller

Business
Applications
Education &
Training
Consulting
Services
Staffing
Services
Managed
Services
• PPM
• Scaled Agile
• PSA
• Digital Workplace
• Sales & Marketing
• Field Service
• Service Management
• Human Capital
• Microsoft Technology
• PMO
• Leadership
• Project Management
Fundamentals
• Agile
• SAFe
• PMBOK
• Microsoft Technology
• Implementation
• Advisory Services
• PMO Transformation
• Agile Transformation
• Digital Workplace
• Microsoft Technology
• Project Management
• Agile Transformation
• Digital Workplace
• OSS/BSS
• Network Operations &
Engineering
• Quality Assurance
• OSS/BSS
• Network Operations &
Engineering
• Quality Assurance
• PMO as a Service
Enterprise Productivity
Transformation
Unleashing the power of your
organization through people,
process and productivity solutions.

Project Portfolio
Management
• Portfolio Management
• Project Management
• Resource
Management
• Schedule
Management
• Time Management
• Enterprise Work
Agile Portfolio
Management
• Portfolio Management
• Financial Management
• Resource Management
• Status Reporting
• Bi-Modal Planning
• DevOps (VSTS)
Integration
• Intranets and Portals
• Work Management
• Knowledge Base
• Workflow
Automation
• Team Collaboration
Digital Workplace
Field & Service
Management
• Marketing & Sales
• Order Management
• Project Management
• Resource Utilization
• Time & Expense
• Services Management
• Invoicing
Professional Services
Automation
• Workforce
Management
• Customer
Communications
• Contract Management
• Inventory Management
• Mobile Productivity

Next Steps
Email Wicresoft
contactus@wicresoft.com
Websites:
Wicresoft us.wicresoft.com
Project Online www.project-online.com
OneConnect us.wicresoft.com/projectconnect
On-Demand and Upcoming Webinars:
• FREE – Migration Assessment and Roadmap
• FREE – Project Online Trial & Wicresoft Support
• Personalized 1:1 demo for your organization