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Bus Booking Management System

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Bus Booking Management System Project design with the source code

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Bus Booking Management System

  1. 1. Table of Contents Table of Contents........................................................................................................................................1 INTRODUCTION .......................................................................................................................................3 1.2.1Challenges of the current system....................................................................................................4 1.4Justifications.......................................................................................................................................5 1.5 Scope.................................................................................................................................................5 1.6Methodology......................................................................................................................................6 CHAPTER 2 ..................................................................................................................................................8 2.0 Literature review...................................................................................................................................8 Features...................................................................................................................................................8 Horizon Coach .........................................................................................................................................8 RESOURCE AND BUDGET ESTIMATES FOR THE PROJECT:........................................................................9 Chapter3 ...................................................................................................................................................10 SYSTEM REQUIREMENTS AND SPECIFICATION..........................................................................................10 3.0 INTRODUCTION....................................................................................................................................10 3.1 Purpose............................................................................................................................................10 3.2Scope ...............................................................................................................................................10 3.3 Definition of The Acronyms and Abbreviations. .............................................................................11 3.4 Overview ........................................................................................................................................11 3.5 THE OVERALL DESCRIPTION ...............................................................................................................12 3.5.1 The Perspective Of The Products ................................................................................................12 3.6.1 Software Interfaces...................................................................................................................13 3.7 User Characteristics ........................................................................................................................14 3.8 Apportioning of Requirements........................................................................................................14 3.9 Assumptions and Dependencies......................................................................................................14 1
  2. 2. 3.10 SPECIFIC REQUIREMENTS .................................................................................................................15 3.10.1 External Interfaces......................................................................................................................15 3.11 User Interfaces...........................................................................................................................16 3.12 Software Interfaces....................................................................................................................16 3.13 Hardware Interfaces..................................................................................................................16 3.14Communication Interfaces..........................................................................................................17 2.15 Functional Requirements...............................................................................................................17 3.15.2 Nonfunctional Requirements......................................................................................................18 3.15.3 Performance Requirements....................................................................................................18 3.16 Logical Database Requirements.................................................................................................18 3.16.2 Design Constraints..................................................................................................................19 3.16.3 Standards Compliance ...........................................................................................................19 3.16.4 Reliability................................................................................................................................19 3.16.5 Availability...............................................................................................................................19 3.16.6 Security...................................................................................................................................19 3.16.7 Maintainability........................................................................................................................19 3.16.8 Portability...............................................................................................................................19 3.17 Change Management Process ...........................................................................................................20 3.18 Supporting Information.....................................................................................................................20 CHAPTER 7.................................................................................................................................................59 2
  3. 3. CHAPTER 1 INTRODUCTION BUS BOOKING MANAGEMENT SYSTEM is aimed at reducing paper work for the bus industry and hence improving its efficiency and speeding up of all processes. The database can be accessed by the passengers from any computer terminal connected through LAN to a server where the system has been installed. Hence, all the related information about a passenger is available to Admin and Employees. Thus this software saves the entire passenger’s long queue and hassle. 1.1 Background Horizon coach is a transport company Located in CBD Nairobi Kenya along Accra road. It was started in 1958. The company is most well known passenger, courier, parcel delivery and transport company operator in East Africa which provide the safest, most comfortable luxury buses on Kenyan roads today. 1.2 Problem Statement In Horizon Coach, most of the driver information is kept in a file. Therefore, it is quite hard for them to search the driver information when needed. Moreover, it uses a lot of papers and data is lost because no backup provided for the data. Some of the data is quite hard to read because the form was filled up by hand writing. Other problems that occur in Bus Information is tracking its maintenance record. Most of the bus will be maintained at list four times in year. By using a manual form, each bus must have its own maintenance record file. Problems that occur to this manual system are to store the maintenance record file and to find it back. It takes quite a time in order to find the correct maintenance record needed. 3
  4. 4. 1.2.1Challenges of the current system i. Congestion of passengers in booking office leading to registration office using manual assigning of numbers which is a waste of time. ii. Lack of immediate information storage –the information generated by various transactions takes time and efforts to be stored at a right file. iii. Lack of prompt updating- various changes to information like passenger details are difficult to make as paper work is involved iv. Inability to automatically schedule services, generate receipt and receive payments from passengers. v. Being unable to update the manual records. vi. Preparation of accurate and prompt reports-this becomes a difficult task as information is difficult to collect from various books. vii. Inability to retain records as they are lost if they are kept on wrongly. e.g change of office file storage. 1.2.2 Proposed solution Horizon Coach have decided to take charge in designing a system that is friendly and will try to work out solution in a way that favors the interests of every customer and workers, solve problems faster, manage data, so that all the transactions become fast and there should not be any error in transaction like calculation mistake and bill generation. 1.3 Objectives The objective of “Bus booking management system” is to easily track the information of all customers, drivers and bus destination. The main goal of the software is to build a good management tool for all customers. The main purpose of this software is to reduce the time taken through manual system in order to maintain all the records. 4
  5. 5. 1.4Justifications The purposes of this system is to help easily capture the information of all patients and to reduce the time taken through manual system in order to maintain all the records. 1.5 Scope This system is helpful to reduce the time and complexity of maintaining the records. It also helps in accurate maintenance of passengers and drivers. -It can be used in any transport company for maintaining Passenger details. 5
  6. 6. 1.6Methodology 1Research method Data collection methodologies Horizon coach uses a manual system but is not efficient on passenger’s detail. So I thought there was a need to improve on passenger registration system to overcome some problems. Data collection tools They include the following 1. Observation-I observed that their system is not efficient on keeping a passenger registration details this give the passenger a hard time if one loses receipt issued. 2. Documentation review- all the documents used to record transactions and capturing of information were available. These gave me views of what kind of data is involved in the current system to enable me borrow from it. Problems identified in the collected data: 1. Security: -data stored in database can be access by unauthorized person because of using access database which is weak and it cannot prevent unauthorized people from access it. This lead to information stored in their database being interfered and damaged. 2. The system is slow: - because its users keeping information manually in books which can easily be overwrite. 1.7Development Method The methodology that I used through out the development process was a variation on the waterfall life cycle. As the requirements for the project was unlikely to change dramatically. If the project looked like the requirements would be changing often a more agile methodology would have been chosen. The waterfall lifecycle works by following a strict path through the 6
  7. 7. development process not moving on to the next stage until the previous stage has been completed. 7
  8. 8. CHAPTER 2 2.0 Literature review This is an evaluation report of information found in the field related to the selected area of study. It describes the kind of system that is to be developed. Unfortunately, I have no idea whether there have been attempts to implement new and more efficient IT solutions for developing a Bus Booking management system to be able to improve on the current systems being used in transport industry. Features I. Employee registration and management. II. Passenger registration and management. III. Manage passenger bills. IV. Booking passenger travelling dates. V. Passenger reports handling. VI. Passenger Luggage and store management. Horizon Coach The reason for developing this system was to come with a system that would be able to track information of all passengers who comes to book a service. A system that will be able to register passengers and give them a random number to prevent any data duplication. This system will also be able to retain passenger details in the database. Resources/requirements 1. Computer machine 2. External disk 3. Microsoft office 2007 8
  9. 9. 4. Printer 5. Printing material 6. Visual basic 6.0 RESOURCE AND BUDGET ESTIMATES FOR THE PROJECT: Requirement Specifications Actual cost Estimated COST Computer machine i3 or i7speed processor, 2.0 GB memory capacity, 500GB storage capacity hard disk Windows professional Kshs.100000 Kshs.64,000 Visual studio Visual basic 6.0 Kshs.1000 Kshs.800 Microsoft office 2010 MS access MS word Kshs.2000 Kshs.1000 Printer Laser printer Kshs.15000 Kshs.10000 External disk 8 GB Flash disk Kshs.1000 Kshs.800 Printing materials Printing papers + ink toner Kshs.1000 Kshs.800 9
  10. 10. Chapter3 SYSTEM REQUIREMENTS AND SPECIFICATION 3.0 INTRODUCTION The below subsections is the Systems Requirements Specifications (SRS) document and it provides an overview of the entire system. 3.1 Purpose The System Requirements Specification (SRS) will provide a detailed description of the requirements for the Bus Booking Management System (BBMS). This SRS will allow for a complete understanding of what is needed for the hotel management system construction. The clear understanding of the HMS and its’ functionality will allow for the correct software to be developed for the end user and thus will be used for the development of the future stages of the project. This SRS will also provide the foundation for the project. From this SRS, the BBMS can be designed, constructed, and finally tested. This SRS will be used by the software engineers constructing the BBMS and the Bus end users. The software engineers will use the SRS so that to fully understand the expectations of this BBMS to construct the appropriate software. The hotel end users will be able to use this SRS as a “test” to see if the software engineers will be constructing the system to their expectations. If it is not to their expectations then the end users can specify their choice and the software engineers will change the SRS to fit the end users’ needs. 3.2Scope 10
  11. 11. The system product to be produced is a Bus Booking Management System which will automate the major Bus operations. The first subsystem is a Bus Reservation and as well as advance Booking System to keep tracks of reservations and seats availability. The second subsystem is the Tracking and Selling tickets System that charges the current journey. The third subsystem is a General Management Services and Automated Tasks System which generates reports to audit all bus operations and allows modification of subsystem information. These three subsystems’ functionality will be described in detail in section 2-Overall Description. There are two accounts for the BBMS. The end users are the Bus staff (customer service representative) and administrator the Bus managers. Both user types can access the Reservation and Booking System and the ticket Tracking and Selling System. The General Management System will be restricted to management users. The objective of this Bus Management System is to provide a system that can manage a bus that has increased in size to a total of 60 seats. Without automation the management of the bus has become an unwieldy task. The end users’ day-to-day jobs of managing a bus will be simplified by a considerable amount through the automated system. The system will be able to handle many services to take care of all passengers in a quick manner. The system should be user appropriate, easy to use, provide easy recovery of errors and have an overall end user high subjective satisfaction. 3.3 Definition of The Acronyms and Abbreviations. SRS –Systems Requirements Specification BBMS – Bus Booking Management System Subjective satisfaction – The overall satisfaction of the system End users – The people who will be actually using the system 3.4 Overview 11
  12. 12. The SRS is organized into two main sections. The first is The Overall Description and the second is the Specific Requirements. The Overall Description will describe the requirements of the BBMS from a general high level perspective. The Specific Requirements section will describe n detail the requirements of the system. 3.5 THE OVERALL DESCRIPTION This covers the general description of factors that affect the product and its requirements. This section does not state specific requirements. Instead it provides a background for those requirements, which are defined in section 3, and makes them easier to understand. 3.5.1 The Perspective Of The Products The BBMS is an independent stand–alone system. 3.6 Hardware Interfaces 12
  13. 13. The BBMS will be placed on PC’s throughout the company. 3.6.1 Software Interfaces All databases for the Bus Booking management system will be configured using Access 2000- 2003. These databases include Bus seats and passenger information. These can be modified by the end users. The bus database will include the bus number plates, seats and if they are vacant or reserved. The passenger information database will contain all the information of the passenger such as first name, Surname, ID Number, Gender and phone Number. 3.6.2 Product Functions Reservations and Advance Booking System  Allows for typing in passenger information  Has a default seat number  When a passenger makes reservation, the seat will changed color from blue to either yellow or pink.  Ability to modify a reservation  Records payment 3.6.3 Tracking and Selling Ticket System  Tracks all tickets purchased  Charges the current journey as necessary 3.6.4 General Management Services and Automated Tasks System 13
  14. 14.  Creation of users and assigning passwords 3.7 User Characteristics Educational level of BBMS computer software – Low Experience of BBMS software – None Technical Expertise – Little 3.8 Apportioning of Requirements The audio and visual alerts will be deferred because of low importance at this time. 3.9 Assumptions and Dependencies - The system is not required to save generated reports. - Credit card payments are not included 14
  15. 15. 3.10SPECIFIC REQUIREMENTS This section contains all the software requirements in a more detailed manner, that when combined with the system context diagram, use cases, and use case descriptions, is sufficient to enable designers to design a system to satisfy those requirements, and testers to test that the system satisfies all the requirements. 3.10.1 External Interfaces The Bus Booking Management System will use the standard input/output devices for a personal computer. This includes the following: • Keyboard • Mouse • Monitor • Printer 15
  16. 16. 3.11 User Interfaces The User Interface Screens are described in the table below. Table 1: Bus Booking Management User Interface Screens Screen Name Description Login Log into the system as a CSR or Manager Reservation Retrieve button, update/save reservation, cancel reservation, modify reservation, change reservation, adjust seat number, accept payment type Travel Modify date to travel, place of destination, date to travel Bus Payment Accept payment. Room Service/Restaurant Create order, modify order, view order, cancel order, generate meal bill Passenger Record Add or update passenger records Administer seats Availability Administer User Create, modify, and delete users; change password Reports Select, view, add, save, and delete reports 3.12 Software Interfaces The system shall interface with Access database. 3.13 Hardware Interfaces The system shall run on a Microsoft Windows based system. 16
  17. 17. 3.14Communication Interfaces This system shall be a standalone product that does not require any communication interfaces in whatsoever. 2.15 Functional Requirements Functional requirements define the fundamental actions that system must perform. The functional requirements for the system are divided into three main categories, Reservation/Booking, travel, and Management. For further details, refer to the use cases. 3.15.1 Reservation/Booking 1.1. The system shall record reservations. 1.2. The system shall record the passenger’s first name. 1.3. The system shall record the passenger’s Surname name. 1.4. The system shall record the number of passenger. 1.5. The system shall record the seat number. 1.6. The system shall record the passenger’s phone number. 1.7. The system shall generate a unique confirmation number for each reservation. 1.8. The system shall record the expected travel date and time. 1.9. The system shall record the expected destination date and time. 1.9.1. The system shall record that the seat is empty. 1.9.2. The system shall record the payment. 1.9.3. The system shall record the payment type. 17
  18. 18. 3.15.2 Nonfunctional Requirements Functional requirements define the needs in terms of performance, logical database requirements, design constraints, standards compliance, reliability, availability, security, maintainability, and as well as portability. 3.15.3 Performance Requirements Performance requirements define the acceptable response times for system functionality. • The load time for user interface screens shall take no longer than two seconds. • The log in information shall be verified within five seconds. • Queries shall return results within five seconds. 3.16 Logical Database Requirements The logical database requirements include the retention of the following data elements. The list below is not complete but only designed as a starting point for development. 3.16.1 Booking/Reservation System • Passenger first name • Passenger Surname • Passenger ID Number • Passenger phone number • Assigned seat • Expected travel date • Expected travel time • Expected destination date • Expected destination time • Payment received • Payment type • Total Bill 18
  19. 19. 3.16.2 Design Constraints The Bus Booking Management System shall be a stand-alone system running in a Windows environment. This system shall be developed using visual basic 6.0 and an Access 2000-2003. 3.16.3 Standards Compliance There shall be consistency in variable names within the system. The graphical user interface is designed to have consistent look and feel. 3.16.4 Reliability This specifies the factors required to establish the required reliability of the software system at time of delivery. 3.16.5 Availability This system shall be available only during normal Bus operating hours. 3.16.6 Security Passenger Service Representatives and Managers will be able to log in to the Bus Booking Management System. Passenger Service Representatives will have access to the Reservation/Booking subsystems. Managers will have access to the Management subsystem as well as the Reservation/Booking subsystems. Access to the various subsystems will be protected by a user log in screen that requires a user name and password. 3.16.7 Maintainability The Bus Booking Management System is being developed in Visual Basic 6.0. VB6.0 is an object oriented programming language and shall be easy to maintain. 3.16.8 Portability The Bus Booking Management System shall run in any Microsoft Windows environment that contains visual basic 6.0 and the Microsoft Access database. 19
  20. 20. 3.17 Change Management Process Changes to this document may be made after approval from the project manager and the client approval officer. 3.18 Supporting Information A system context diagram as well as use cases and use case descriptions have been developed in separate documents. 20
  21. 21. CHAPTER 4 System Design overview 4.1 INTRODUCTION Software design is the process of implementing software solutions to one or more set of problems. The software design (SDS) document contains a statement of the design of inventory management system. The design contains an explanation of a way to carry out each of the product specification written in the Software Requirement Specification (SRS).The design will serve as a guide to the developer. The SDS also shows how the program is separated into modules, how the modules interact with each other, and how users see the program. a) Purpose This document is designed to be a reference for any person wishing to implement, or any persons interested in the design architecture of the Horizon coach Management system. This document describes each application’s architecture and its associated interfaces and database design. This design will detail the implementation of the requirements as defined in the BBMS system specification design. b) System overview This document includes but is not limited to the following information for the Horizon Coach Booking management system; system overview, design consideration, architectural strategies, system architecture, policies and tactics, database schemas, detailed system design. c) Intended users This document should be read by an individual with a technical background and has experience reading data flow diagrams DFDs, control flow diagrams CFDs, interface design and development experience in event driven programming or as describe in the BBMS System Requirement Specification 1.2. 21
  22. 22. 4.2 SYSTEM SCOPE a) Main Inputs: i. Passenger name ii. Driver ID/Passenger ID iii. Passenger address, phone number, Gender iv. Travel date and time for passenger b) Outputs i. Make Reservation screen ii. Add new Bus screen iii. Add new driver/Delete driver screen iv. Add new user Software will be designed to allow users perform following functions i. Log on either as System administrator or as a System user. ii. Add a passenger into system. iii. Update or delete record information depending on the user authorization level. The system will accept a number of user inputs when a user: i. Log on to the system either as an System administrator or as a system user. ii. Add a customer to inventory management system. iii. Update or delete existing driver information User input will result into the following output: i. A splash screen if the user runs the program. ii. Access to main forms and subsequent forms. 22
  23. 23. c) Design Map The system design will take the following mapping when ready. 23 Main Form Login Splash Form ADMIN ADD NEW USER MAKE RESERVATION ADD/DELETE DRIVER ADD NEW BUS CHECK SEATS AVAILABLE USER SEARCH MAKE RESERATION ADD/DELETE DRIVER CHECK SEATS AVAILABLE ADD NEW BUS SEARCH
  24. 24. 4.3 DESIGN CONSIDERATIONS This section describes many of the issues that are needed to be able to addressed or resolved before embarking on a complete design solution. a) Assumptions This BBMS design makes several assumptions about the software and hardware requirements as is in the SRS. All the environmental operating requirements of both the user interface and the database can be found in the BBMS requirements. Both the database and the user application make the following assumptions about the operating environment. The system can be described by the operating requirements associated with this document and in the SRS. The system application in execution will have the necessary resources availed as required. This entails sufficient memory and permanent storage space and the adequate CPU for the application. The user application makes the following assumptions about its operating environment. The user machine will have Microsoft access database components installed, as they are required for the system implementation. The machine will also have necessary database setup. b) Goals and guide lines The major goal of the Bus Booking Management System is to help automate the current manual process of Horizon Coach making it extremely simple and easy to use. The system is meant for the firm’s employees some of whom are not technically advanced. It is very important that the prompts for the user be clear and concise since this will be the highest level of interaction between the system and the user. It is also important the series of prompts and responses be tested with the users before being deployed. 24
  25. 25. The user should get a response in a timely fashion since users tend to lose interest if they have to wait too long for the system to respond. In this design, a minimum of data is transferred between the user and the database so as to retrieve the necessary information and return the requested data to the user. Other goals of BBMS include; • To minimize the time spent on manual recording • To minimize the amount of paper work required. • To provide searchable database of all Passengers. • To reduce complexity. This system attempts to keep the user interface and application as independent as possible. All the prompts and responses on the user are completely driven. 4.4 SYSTEM ENVIRONMENT System scalability and security are the requirements for the system architecture of the Bus Booking management system. The system will accommodate scalability allowing flexibility within the system to expand, modify or downsize easily to meet the evolving business and technology change. a) Development tools This part of the SDS specifies the tools that will be used to develop the system. They include: Application programming visual basic 6.0 and MS access for database. Other tools to be used will include forms which will act as screens for input and out, tables that will be for input and data entry. b) Design methodology In designing the BBMS for Horizon Coach, the following approach will be used: Water fall model will be used as the best language for this kind of system. This is because water fall model is suitable for visualizing, specifying, constructing and documenting the features of 25
  26. 26. the system. The design will take the following approach: designing the database, creating relationships, designing the user interfaces and the system processes. c) Database design Database design refers to a process of modeling the information so as to meet the user requirements. The process will be accomplished in three stages. d) Conceptual design Conceptual design refers to a process of constructing an abstract model of data to be included in a database. In creating the conceptual design for Horizon Coach, the following activities will be involved. Identification of the entities: the various entities included in the BBMS are; • TRAVELL DETAILS • RESERVATION DETAILS • LOG IN • HOMEPAGE e) Identification of relationships This refers to an association between the entities. For Horizon Coach, a passenger makes reservation as wishes. The Management therefore records all details of the passenger and as well as those of the driver who will be on duty. Passenger makes reservation Management records passenger details, book seats 26 Checks IN OrdersCUSTOMER CUSTOMER Records DETAILSManagement Delivered Delivers SERVICE
  27. 27. f) Logical design This part of the database design will entail selection of database model which is a collection of concepts and rules for the description of the structures of the database. A relational database model will be used for this case as it defines a database as a collection of tables containing all data and their related properties. f) Data normalization This is a process of removing redundant data from the tables in order to improve storage efficiency, data integrity and data scalability. g) Physical data design The system will include the tables show below containing the attributes in them. i. Users table 27
  28. 28. This table stores user’s username and password which they use to log in to the system. ii. Service Information Table To record place of departure and destination of a passenger. iii. Seat Reservation Table To reserve passenger seats 28
  29. 29. iv. Passenger information Table To record passenger information v. Driver Information Table To record driver information. vi. Bus Table To store bus information 29
  30. 30. 4.5 DATABASE IMPLEMENTATION In this system, the database will be implemented using MS Access. It functions as storage to keep track of the entire Organization. a) Database file management security There will be Backup and recovery policies and procedures to protect data stored in BBMS to protect this data from damage or loss. If by any chance something happens and the integrity is compromised BBMS will have the ability to restore and recover lost or damaged data. File Security is defined by personal or sensitive data that is stored in files on the database. It is a vital part of every data storage system. The administrative team will handle this for the BBMS project by defining user groups and assigning permissions. This is a requirement of the system because the staff will be using/sharing applications and files. The User groups will be defined and consist of system administrators, managers, and staff. Basically three levels of access. These levels will allow certain privileges and be controlled by the rank in group permissions. Permissions will stem between read, write, and execute broken down into access and ability to perform file/application manipulation. The categories are as follows. • Read a file - read file contents only • Write a file - store files change file contents • Execute a file - run available programs The system will of through a series of steps when accessing 30
  31. 31. 4.6 ARCHITECTURAL AND COMPONENT LEVEL DESIGN a. Flow Chart Symbols The following symbols are associated with logical process. Terminator-Marks the start or end of a process Process-Represent a step in the process Decision -Indicate a point where the outcome of a decision indicates the next step. Flow line -Used to show direction of data or information. Input or output operation-Shows input and output from a process Database-A step that results in information being stored 31
  32. 32. Data flow for searching record 32 Display the record Search record requested User Validate username & password
  33. 33. System Flowchart YES 33 Start Load main Menu Enter to Admin/Employee Form Print report Enter details for the task Validate/verify details Update details & process report Display reports Enter valid password Exit DatabaseAnother task
  34. 34. a. Context Diagram The first level of DFD shows the main process within the system that generalizes the function of the entire system in relation to external entities. When a passenger makes reservation, which he receives by an entry staff/employee, who checks/locates the available seats and reserves them. This may be represented showing the Passenger reservation process, where the passenger is an external entity in the context diagram. b. Data Flow Diagrams -The nature of process is entered in the box along with the actor -A point where data is held accessed. 34 Data store Process
  35. 35. -A point where data originates -Show how data flow around the system. c. Data Flow Diagram 1 Reserves 35 1 Bus Process reserve Passenger Passenger Staff (employee)1.1 Sort Services Staff1.2 Staff1.3 Source (sink)
  36. 36. 4.7 USER INTERFACE DESIGN User interface will consist following main screens, login screen which will consist of a user dialogue box text boxes and three labels for data input. The login screen will be used to authenticate the user to the system. The sample user interface forms and screens that the user will interact with include: 1. Login Form 2. Bus Form 3. Driver Form 4. Reservation Form 5. Passenger information Form 6. Service Information Form 7. Main Menu Form LOADING BAR 36 Locate seats Passnger file
  37. 37. The loading bar gives user some information before the program has started. MAIN MENU FORM The main menu is the homepage of the program. User can use it for navigation. 37
  38. 38. Login Form 38
  39. 39. User needs to enter his username and user full names should appear if his username is in database. Then, user has to enter password correctly to login. If user enters incorrect password, he will receive an error message as "Invalid Password". Finally, user can quit this program. ADMIN FORM If user logs in as Administrator, Admin Form will appear. This Form shows capabilities of Admin. 39
  40. 40. EMPLOYEE FORM If user logs in as system user, Employee Form will appear. This form shows capabilities of Employee. 40
  41. 41. SERVICE INFORMATION FORM 41
  42. 42. If user (Admin or Employee) clicks “Make Reservation” button, “Service Information” Form needs to be filled. PASSENGER INFORMATION FORM 42
  43. 43. After user fills Service information form, Passenger Information Form will appear. The passenger information will be filled. RESERVATION FORM 43
  44. 44. In this form, user needs to select an available seat. Seat’s color will change according to gender in the Reservation Form. If it is reserved for a man, color will yellow; if it is reserved for a woman, color will be pink. PAYMENTS FORM 44
  45. 45. Payment form is used to make payment. Passenger can make payment using either cash or by M- pesa. PAYMENT VERIFICATION FORM (cash) If passenger decides to pay with cash, this form appears. PAYMENT VERIFICATION(mpesa) 45
  46. 46. If passenger decides to pay using M-pesa, this form appears where he/she is given pay bill number. DRIVER FORM 46
  47. 47. If user clicks “Add new driver” button; Driver Form needs to be filled. BUS FORM 47
  48. 48. When the company buys a new bus, the following form is used to keep the bus record in database. ADD USER FORM 48
  49. 49. Admin can add new Employee into the system using the above form. CHANGE PASSWORD 49
  50. 50. If user decides to change password, he can use the “change password form” CHAPTER 5 TESTS PLAN 50
  51. 51. 5.1Introduction This is aimed at identifying and correcting errors. The major objective of this activity is to ensure that the processing done by the application is correct and meets the objectives of the organization. Test plan aids in effective and systematic testing of the system and it aims at checking the errors of omission and commission that hinders the realization of the objectives. It takes the bottom up testing approach. 5.2Importance of testing 1. Testing is used to find program errors on the system. 2. It is used to find undercover errors in a program through the use of defect testing. 3. Testing is also used to uncover new types of errors associated with new inventions and technology 4. Testing aims at assuring quality by enforcing consistency and reliability. 5. It is used for both validation and verification to develop a product that meets user requirement. 6. It is used to identify the best component combination for effective error identification. 5.3Test Plan Strategies The importance of the test plan is to show how the system is to be tested and also gives precise procedures to be followed during the test plan. The test date is identified, what is being tested and the expected output as well as the actual input. Test plan is one of the standard documents that should be produced in most software engineering projects. If the project does not have any test plan this means that the software produced is of low quality. This may not be acceptable to the user since it will not satisfy their needs. The test plan should be written as soon as you have identified the requirements. The system will be tested with sample data to see how it would handle input and output functions as well as extreme data or conditions to determine the system behavior in overloaded situation which will directly slow the system that behaves in failure or extreme situations. 51
  52. 52. The types of testing that will be conducted upon include: • Unit testing • Module testing • System testing • Integration testing. 5.3.1Unit testing In this type of testing, the smallest testable parts of the system I.e. units are individually tested and independently examined for correct functionality. This type of testing involves both the positive testing and negative testing. This is important so as to make sure that the system functions properly when used both correctly and incorrectly. In this case, the forms in visual basic as well as the tables for the database will be tested individually to ensure that they are compatible. This also applies to the operating system and the software applications. 5.3.2Integration testing This is where two or more related programs are tested. The test will involve two types of approaches i.e. the bottom-up approach that begins with the simplest task to the most complex part .e.g. from passenger information table to the database and top-down approach that tests the system from the complex task to the simplest unit of all. We seek to verify that all the hardware function together without conflicting. All the forms linked to the database should be connected well without any issue. Ensure that all the programs work well to avoid interruption and there is no issue whatsoever affecting database update. 5.3.3System testing I this type of testing we shall test the entire system for functionality to ensure that the system can process and handle large volumes of data quickly and efficiently. The test will be done with a 52
  53. 53. sample of some users who will use the system under test in its actual capability environment. Possible problems are corrected before really conversion. 5.3.4Acceptance testing This test will complete the formal testing process where all the users and the administrator will use the system so as they get familiar with it. The users test the system before it is rolled out to be fully used. i. Beta testing-Carried out at bus company premise. This involve delivering the system to number of potential clients to use the system and report back to developer key malfunctions with an understanding that the product is still being tested. ii. Alpha testing-It takes place at the developer site. It is the final testing before the software is about to be released to the hospital for use. It has two phases a. First phase b. Second phase a).First phase-The software is tested by in house of developers. They use either debugger software or hardware assisted debuggers. b).Second phase-The software is handed over to a different bus company for additional testing in an environment that is similar to intended use. 5.3.5Recovery testing Recovery testing will force the system to fail in various ways and try to verify that the recover is efficiently done or performed. It is vital that all the data is recovered after the system failure and no corruption of data. 53
  54. 54. 5.4Test plan Type of test Test data Tested area Expected output Result Unit testing and logical testing Interface How the system is interactive Easy to use and effective interface by system users. To increase the level of usability hence increases level of accuracy. Numerical fields Should accept numbers only. Should perform as expected. Text fields Should accept only text characters. Should perform as expected. Login Should accept correct password. Should perform as expected. Username and password Security Connect to database for verification access is denied if wrong password is given. Should perform as expected. Module testing The MDI FORM Navigation of system Sub menu to open The system should be accessed from the level to the lowest level. System testing CODE System implementation The system should have no errors when running Ensure the system functions as required without problem. Command buttons for file operation Should perform as expected The files should be manipulated easily by use of commands. 54
  55. 55. 5.5Conclusion All testing was done carefully and each test was up to the required standards of the users’ .error tests may be suggested but the above mentioned are just sufficient to test. Testing is an essential phase in system development and therefore it should be taken with a lot of interest. CHAPTER 6 IMPLEMENTATION PHASE 6.1Introductions The system has been developed using visual basic 6.0 and ms access database. 55
  56. 56. 6.2Purpose The document contains overviews of system, description of the major tasks that are required to be done before the system is put into use. 6.3System description This system will manage all bus booking activities, it will cover all passenger details and maintaining all record about the drivers. This will be facilitated in the database which will preserve their record for future reference. The system will processes data into useful information. 6.4System organization In this section it provides a brief description of system components necessary to the implementation of the system. The system will be installed in all causality offices head quarters where all passengers can get access to the system. The main functions that will be carried out by the application will be 1. Registering passengers 2. Booking and reservation of travelling tickets 3. Assigning passenger the available seats 4. Paying for services 5. Keeping booking record 6. Generating reports 7. Generating number which will be used for passenger identification 6.5 Implementation strategy Direct conversion 56
  57. 57. This the best method of implementing the system by direct conversion .This was done because the travelling company does not have a stable system at the moment as they still run their things manually. Justification I. The system will be implemented immediately after testing is done in team work. II. Currently there is no system that is used so there is no much cost that will be lost in replacing the old system. 6.6Installations  A 150 GB  Core i3 and above processor  2 GB or 4 GB ram  Printer e.g. laser  Window exp or window 7  Microsoft access 6.7 Data migration All data from the manual system was migrated to the new system to measure up the performance of the new system depending on the kind of data that will be put on the system once is put in use. 6.8Review 57
  58. 58. The system developer and the users will analyze and compare the two systems and will come up with changeover method used. 6.9Maintenance plan The maintenance plan include all those thing that will be need for the project output once the management has accepted them and how they will be achieved.  Identification of computer system  Hardware and other peripherals  Technical and all manuals including the proposal. 6.10Implementation schedule Activity Duration Objective Contact person System installation preparation 4days Setting all the requirement in place System developer Installation 2days Installing the software System maintainer or System developer Reviewing and verification 3days Measuring the system performance System developer Training 4days Training all the users of the new system System developer 6.11Conclusions 58
  59. 59. The implementation of this system will help in handling daily operation efficiently and good performance of the travelling agencies. It will improve record storage as all data will be stored in the database. 6.12Recommendation The system being a stand-alone it does not need to be online as all need that will be required for a passenger you can book seats. CHAPTER 7 59
  60. 60. 7.0Codes Codes for validating passwords and user name in the login form Private Sub Cmdlogin_Click() If rs_bus.State = adStateOpen Then rs_bus.Close rs_bus.Open "Select * from users WHERE username='" & TxtUserName.Text & "'", datacon, adOpenKeyset, adLockOptimistic If rs_bus.RecordCount < 1 Then MsgBox ("User Not Defined"): Exit Sub With rs_bus If txtPassword.Text = .Fields("password") Then If TxtUserName = "admin" Or TxtUserName = "ADMIN" Then MsgBox ("You are logged in as the system Admin") MDIForm1.Command1.Visible = False MDIForm1.cmdloggedin.Visible = True Me.Hide frmadmin.Show Else MsgBox ("You are logged in as the system User") MDIForm1.Command1.Visible = False MDIForm1.cmdloggedin.Visible = True Me.Hide frmemployee.Show End If Else MsgBox ("Invalid Password") End If End With MDIForm1.Text1.Text = TxtUserName.Text End Sub Sample codes for the splash form 60
  61. 61. Private Sub lblper_Click() lblper.Caption = "0%" End Sub Private Sub Timer1_Timer() ProgressBar1.Value = ProgressBar1.Value + 5 lblper.Caption = ProgressBar1.Value & "%" If ProgressBar1.Value = 100 Then lblper.Caption = "please wait.." Timer1.Enabled = False Unload Me MDIForm1.Show End If End Sub Sample codes for the admin form Private Sub cmdadduser_Click() MsgBox "Please Add New User", vbOKOnly frmadduser.cmdsave.Enabled = False frmadduser.Show End Sub Private Sub cmdseats_Click() frmreservation.cmdok.Visible = False Unload Me frmreservation.Show End Sub Private Sub Cmdsearch_Click() Unload Me 61
  62. 62. frmsearch.Show End Sub Private Sub Cmdactualservice_Click() Unload Me frmactualserviceinfo.Show End Sub Private Sub Cmdservice_Click() Unload Me frmservice.Show End Sub Private Sub Cmdserviceinfo_Click() Unload Me frmserviceinfo.Show End Sub Private Sub Cmddriver_Click() Unload Me frmdriver.Show End Sub Private Sub Cmdbus_Click() Unload Me frmbus.Show End Sub Private Sub Command5_Click() 62
  63. 63. Unload Me frmdriver.Show End Sub Private Sub Command7_Click() Unload Me frmserviceinfo2.Show End Sub Private Sub Command8_Click() Unload Me frmserviceinfo2.Show End Sub Private Sub Command9_Click() Unload Me MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False End Sub Private Sub Imglogout_Click() If MsgBox("Are you sure you want to LOG OUT", vbOKCancel, "Bus Booking Management System") = vbOK Then Unload Me MDIForm1.Show frmlogin.txtPassword = "" frmlogin.TxtUser = "" frmlogin.TxtUserName = "" MDIForm1.cmdloggedin.Visible = False MDIForm1.Command1.Visible = True 63
  64. 64. MDIForm1.Text1 = "" MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False Else frmadmin.Show End If End Sub Sample codes for the Employee form Private Sub cmdchangepassword_Click() Unload Me frmadduser.Command1.Visible = False frmadduser.cmdmovenext.Visible = False frmadduser.cmdmoveprevious.Visible = False frmadduser.cmddelete.Visible = False frmadduser.cmdsave.Visible = False frmadduser.cmdchange.Visible = True frmadduser.txtfullnames.Enabled = True frmadduser.txtPassword.Enabled = True frmadduser.TxtUserName.Enabled = True frmadduser.txtsearch.Enabled = False frmadduser.txtfullnames = "" frmadduser.txtPassword = "" frmadduser.TxtUserName = "" frmlogin.TxtUserName.Text = frmadduser.TxtUserName.Text frmadduser.Show End Sub 64
  65. 65. Private Sub cmdseats_Click() frmreservation.cmdok.Visible = False Unload Me frmreservation.Show End Sub Private Sub Command1_Click() Unload Me MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False End Sub Private Sub Command2_Click() Unload Me frmsearch.Show End Sub Private Sub Command3_Click() Unload Me frmserviceinfo.Show End Sub Private Sub Command4_Click() Unload Me frmdriver.Show End Sub Private Sub Command5_Click() Unload Me 65
  66. 66. frmbus.Show End Sub Private Sub Command6_Click() Unload Me frmactualserviceinfo.Show End Sub Private Sub Image1_Click() If MsgBox("Are you sure you want to LOG OUT", vbOKCancel, "Bus Booking Management System") = vbOK Then Unload Me MDIForm1.Show frmlogin.txtPassword = "" frmlogin.TxtUser = "" frmlogin.TxtUserName = "" MDIForm1.cmdloggedin.Visible = False MDIForm1.Command1.Visible = True MDIForm1.Text1 = "" MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False Else frmemployee.Show End If End Sub Sample codes for the add user form Option Explicit Dim rs_bus As New ADODB.Recordset Private Sub fill() 66
  67. 67. txtfullnames.Text = rs_bus!FullNames txtpassword.Text = rs_bus!Password txtusername.Text = rs_bus!UserName End Sub Private Sub cmdcancel_Click() rs_bus.Close If frmlogin.txtusername = "admin" Or frmlogin.txtusername = "ADMIN" Then Unload Me frmadmin.Show Else frmemployee.Show Unload Me End If End Sub Private Sub cmdchange_Click() cmdcancel.Visible = False cmdexit.Visible = True If rs_bus.State = adStateOpen Then rs_bus.Close rs_bus.Open "Select * from users WHERE username='" & txtusername.Text & "'", datacon, adOpenKeyset, adLockOptimistic 'If rs_bus.RecordCount > 0 Then MsgBox ("username Already Exists"): Exit Sub With rs_bus .Update .Fields("password") = txtpassword.Text .Fields("FullNames") = txtfullnames.Text .Update MsgBox ("Record updated Successfully") 67
  68. 68. End With End Sub Private Sub cmddelete_Click() On Error Resume Next Dim reply, optn As Boolean With rs_bus .MoveFirst Do Until .EOF If txtusername.Text = rs_bus!UserName Then optn = True Exit Do End If .MoveNext Loop If optn = True Then reply = MsgBox("Do you want to delete this User?", vbYesNo + vbQuestion, "Delete") If reply = vbYes Then .Delete txtfullnames.Text = "" txtpassword.Text = "" txtusername.Text = "" End If reply = MsgBox("User Deleted!", vbOKOnly + vbExclamation, "Delete") End If End With End Sub 68
  69. 69. Private Sub cmdexit_Click() rs_bus.Close If frmlogin.txtusername = "admin" Then Unload Me frmadmin.Show Else frmemployee.Show Unload Me End If End Sub Private Sub cmdmovenext_Click() On Error Resume Next rs_bus.MoveNext If rs_bus.EOF Then MsgBox "You have reached the end of file!", vbApplicationModal, "End of file" End If If rs_bus.EOF Then Exit Sub End If fill End Sub Private Sub cmdmoveprevious_Click() On Error Resume Next rs_bus.MovePrevious If rs_bus.BOF Then MsgBox "you have reached the end of file!", vbApplicationModal, "End of file" End If fill 69
  70. 70. End Sub Private Sub cmdsave_Click() If rs_bus.State = adStateOpen Then rs_bus.Close rs_bus.Open "Select * from users WHERE username='" & txtusername.Text & "'", datacon, adOpenKeyset, adLockOptimistic If rs_bus.RecordCount > 0 Then MsgBox ("username Already Exists"): Exit Sub With rs_bus .AddNew .Fields("username") = txtusername.Text .Fields("password") = txtpassword.Text .Fields("FullNames") = txtfullnames.Text .Update MsgBox ("Record Saved Successfully") End With cmdsave.Enabled = False cmdcancel.Visible = False cmdexit.Visible = True Command1.Enabled = True End Sub Private Sub Command1_Click() txtusername.Enabled = True txtpassword.Enabled = True txtfullnames.Enabled = True txtusername = "" txtpassword = "" txtfullnames.Text = "" cmdsave.Enabled = True 70
  71. 71. Command1.Enabled = False End Sub Private Sub Command2_Click() Unload Me frmadmin.Show End Sub Private Sub Command3_Click() Unload Me frmadmin.Show End Sub Private Sub Form_Load() rs_bus.CursorType = adOpenKeyset rs_bus.LockType = adLockOptimistic rs_bus.Source = "users" rs_bus.ActiveConnection = datacon rs_bus.Open rs_bus.MoveFirst fill End Sub Private Sub Image1_Click() End Sub Private Sub txtsearch_Change() On Error Resume Next 'demension a search variable(rsearch) 71
  72. 72. Dim reply, rsearch As Boolean rs_bus.MoveFirst Do Until rs_bus.EOF If rs_bus!UserName Like txtsearch.Text + "*" Then rsearch = True Exit Do End If rs_bus.MoveNext Loop If rsearch = True Then With rs_bus txtfullnames.Text = rs_bus!FullNames txtpassword.Text = rs_bus!Password txtusername.Text = rs_bus!UserName End With Else reply = MsgBox("Record Not Available", vbOKOnly + vbInformation, "Error") If reply = vbOK Then txtsearch.Text = "" txtsearch.SetFocus End If End If End Sub Sample codes for passenger information form Option Explicit Dim rs_bus As New ADODB.Recordset Private Sub Command1_Click() 72
  73. 73. If rs_bus.State = adStateOpen Then rs_bus.Close rs_bus.Open "Select * from passengerinformation WHERE id_number='" & txtIDnumber.Text & "'", datacon, adOpenKeyset, adLockOptimistic If rs_bus.RecordCount > 0 Then MsgBox ("Passenger Already Exists"): Exit Sub With rs_bus .AddNew .Fields("id_number") = txtIDnumber.Text .Fields("first_name") = txtfirstname.Text .Fields("surname") = txtsurname.Text .Fields("gender") = txtgender.Text .Fields("phone_number") = txtphonenumber.Text .Update MsgBox ("Record Saved Successfully") End With If Option1.Value = True Then frmreservation.Label6.BackColor = vbYellow ElseIf Option2.Value = True Then frmreservation.Label6.BackColor = &HFF00FF Option1.Value = False End If MsgBox "Please Select Seat Number", vbOKOnly frmreservation.Show End Sub Private Sub Command2_Click() If frmlogin.txtusername = "admin" Or frmlogin.txtusername = "ADMIN" Then Unload Me frmadmin.Show Else 73
  74. 74. frmemployee.Show Unload Me End If End Sub Private Sub Command3_Click() Unload Me MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False End Sub Private Sub Command4_Click() Command1.Enabled = True Command4.Enabled = False txtfirstname.Enabled = True txtIDnumber.Enabled = True txtphonenumber.Enabled = True txtsurname.Enabled = True Option1.Enabled = True Option2.Enabled = True End Sub Private Sub Image1_Click() If MsgBox("Are you sure you want to LOG OUT", vbOKCancel, "Bus Booking Management System") = vbOK Then Unload Me MDIForm1.Show frmlogin.txtpassword = "" frmlogin.TxtUser = "" 74
  75. 75. frmlogin.txtusername = "" MDIForm1.cmdloggedin.Visible = False MDIForm1.Command1.Visible = True MDIForm1.Text1 = "" MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False Else frmpassengerinfo.Show End If End Sub Private Sub Option1_Click() txtgender.Text = "Male" End Sub Private Sub Option2_Click() txtgender.Text = "Female" End Sub Sample codes for reservation form Option Explicit Dim rs_bus As New ADODB.Recordset Private Sub fill() Label6.Caption = rs_bus!seat_color End Sub Private Sub cmd1_Click() Text1.Text = "Seat No 1" If Label6.BackColor = vbYellow Then cmd1.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then 75
  76. 76. cmd1.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmdq_Click() cmdq.Caption = "w" cmdq.BackColor = red End Sub Private Sub cmd10_Click() Text1.Text = "Seat No 10" If Label6.BackColor = vbYellow Then cmd10.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd10.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd11_Click() Text1.Text = "Seat No 11" If Label6.BackColor = vbYellow Then cmd11.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd11.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub 76
  77. 77. Private Sub cmd12_Click() Text1.Text = "Seat No 12" If Label6.BackColor = vbYellow Then cmd12.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd12.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd13_Click() Text1.Text = "Seat No 13" If Label6.BackColor = vbYellow Then cmd13.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd13.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd14_Click() Text1.Text = "Seat No 14" If Label6.BackColor = vbYellow Then cmd14.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd14.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd15_Click() 77
  78. 78. Text1.Text = "Seat No 15" If Label6.BackColor = vbYellow Then cmd15.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd15.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd16_Click() Text1.Text = "Seat No 16" If Label6.BackColor = vbYellow Then cmd16.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd16.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd17_Click() Text1.Text = "Seat No 17" If Label6.BackColor = vbYellow Then cmd17.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd17.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd18_Click() Text1.Text = "Seat No 18" 78
  79. 79. If Label6.BackColor = vbYellow Then cmd18.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd18.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd19_Click() Text1.Text = "Seat No 19" If Label6.BackColor = vbYellow Then cmd19.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd19.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd2_Click() Text1.Text = "Seat No 2" If Label6.BackColor = vbYellow Then cmd2.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd2.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd20_Click() Text1.Text = "Seat No 20" If Label6.BackColor = vbYellow Then 79
  80. 80. cmd20.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd20.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd21_Click() Text1.Text = "Seat No 21" If Label6.BackColor = vbYellow Then cmd21.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd21.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd22_Click() Text1.Text = "Seat No 22" If Label6.BackColor = vbYellow Then cmd22.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd22.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd23_Click() Text1.Text = "Seat No 23" If Label6.BackColor = vbYellow Then cmd23.BackColor = vbYellow 80
  81. 81. ElseIf Label6.BackColor = &HFF00FF Then cmd23.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd24_Click() Text1.Text = "Seat No 24" If Label6.BackColor = vbYellow Then cmd24.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd24.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd25_Click() Text1.Text = "Seat No 25" If Label6.BackColor = vbYellow Then cmd25.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd25.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd26_Click() Text1.Text = "Seat No 26" If Label6.BackColor = vbYellow Then cmd26.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then 81
  82. 82. cmd26.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd27_Click() Text1.Text = "Seat No 27" If Label6.BackColor = vbYellow Then cmd27.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd27.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd28_Click() Text1.Text = "Seat No 28" If Label6.BackColor = vbYellow Then cmd28.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd28.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd29_Click() Text1.Text = "Seat No 29" If Label6.BackColor = vbYellow Then cmd29.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd29.BackColor = &HFF00FF 82
  83. 83. End If Label6.BackColor = &HC00000 End Sub Private Sub cmd3_Click() Text1.Text = "Seat No 3" If Label6.BackColor = vbYellow Then cmd3.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd3.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd30_Click() Text1.Text = "Seat No 30" If Label6.BackColor = vbYellow Then cmd30.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd30.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd31_Click() Text1.Text = "Seat No 31" If Label6.BackColor = vbYellow Then cmd31.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd31.BackColor = &HFF00FF End If 83
  84. 84. Label6.BackColor = &HC00000 End Sub Private Sub cmd32_Click() Text1.Text = "Seat No 32" If Label6.BackColor = vbYellow Then cmd32.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd32.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd33_Click() Text1.Text = "Seat No 33" If Label6.BackColor = vbYellow Then cmd33.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd33.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd34_Click() Text1.Text = "Seat No 34" If Label6.BackColor = vbYellow Then cmd34.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd34.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 84
  85. 85. End Sub Private Sub cmd35_Click() Text1.Text = "Seat No 35" If Label6.BackColor = vbYellow Then cmd35.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd35.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd36_Click() Text1.Text = "Seat No 36" If Label6.BackColor = vbYellow Then cmd36.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd36.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd37_Click() Text1.Text = "Seat No 37" If Label6.BackColor = vbYellow Then cmd37.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd37.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub 85
  86. 86. Private Sub cmd38_Click() Text1.Text = "Seat No 38" If Label6.BackColor = vbYellow Then cmd38.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd38.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd39_Click() Text1.Text = "Seat No 39" If Label6.BackColor = vbYellow Then cmd39.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd39.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd4_Click() Text1.Text = "Seat No 4" If Label6.BackColor = vbYellow Then cmd4.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd4.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub 86
  87. 87. Private Sub cmd40_Click() Text1.Text = "Seat No 40" If Label6.BackColor = vbYellow Then cmd40.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd40.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd41_Click() Text1.Text = "Seat No 41" If Label6.BackColor = vbYellow Then cmd41.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd41.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd42_Click() Text1.Text = "Seat No 42" If Label6.BackColor = vbYellow Then cmd42.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd42.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd43_Click() 87
  88. 88. Text1.Text = "Seat No 43" If Label6.BackColor = vbYellow Then cmd43.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd43.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd44_Click() Text1.Text = "Seat No 44" If Label6.BackColor = vbYellow Then cmd44.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd44.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd45_Click() Text1.Text = "Seat No 45" If Label6.BackColor = vbYellow Then cmd45.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd45.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd46_Click() Text1.Text = "Seat No 46" 88
  89. 89. If Label6.BackColor = vbYellow Then cmd46.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd46.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd47_Click() Text1.Text = "Seat No 47" If Label6.BackColor = vbYellow Then cmd47.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd47.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd48_Click() Text1.Text = "Seat No 48" If Label6.BackColor = vbYellow Then cmd48.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd48.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd49_Click() Text1.Text = "Seat No 49" If Label6.BackColor = vbYellow Then 89
  90. 90. cmd49.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd49.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd5_Click() Text1.Text = "Seat No 5" If Label6.BackColor = vbYellow Then cmd5.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd5.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd50_Click() Text1.Text = "Seat No 50" If Label6.BackColor = vbYellow Then cmd50.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd50.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd51_Click() Text1.Text = "Seat No 51" If Label6.BackColor = vbYellow Then cmd51.BackColor = vbYellow 90
  91. 91. ElseIf Label6.BackColor = &HFF00FF Then cmd51.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd52_Click() Text1.Text = "Seat No 52" If Label6.BackColor = vbYellow Then cmd52.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd52.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd53_Click() Text1.Text = "Seat No 53" If Label6.BackColor = vbYellow Then cmd53.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd53.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd54_Click() Text1.Text = "Seat No 54" If Label6.BackColor = vbYellow Then cmd54.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then 91
  92. 92. cmd54.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd55_Click() Text1.Text = "Seat No 55" If Label6.BackColor = vbYellow Then cmd55.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd55.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd56_Click() Text1.Text = "Seat No 56" If Label6.BackColor = vbYellow Then cmd56.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd56.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd57_Click() Text1.Text = "Seat No 57" If Label6.BackColor = vbYellow Then cmd57.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd57.BackColor = &HFF00FF 92
  93. 93. End If Label6.BackColor = &HC00000 End Sub Private Sub cmd58_Click() Text1.Text = "Seat No 58" If Label6.BackColor = vbYellow Then cmd58.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd58.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd59_Click() Text1.Text = "Seat No 59" If Label6.BackColor = vbYellow Then cmd59.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd59.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd6_Click() Text1.Text = "Seat No 6" If Label6.BackColor = vbYellow Then cmd6.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd6.BackColor = &HFF00FF End If 93
  94. 94. Label6.BackColor = &HC00000 End Sub Private Sub cmd60_Click() Text1.Text = "Seat No 60" If Label6.BackColor = vbYellow Then cmd60.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd60.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd61_Click() Text1.Text = "Seat No 61" If Label6.BackColor = vbYellow Then cmd61.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd61.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd7_Click() Text1.Text = "Seat No 7" If Label6.BackColor = vbYellow Then cmd7.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd7.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 94
  95. 95. End Sub Private Sub cmd8_Click() Text1.Text = "Seat No 8" If Label6.BackColor = vbYellow Then cmd8.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd8.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmd9_Click() Text1.Text = "Seat No 9" If Label6.BackColor = vbYellow Then cmd9.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd9.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub cmdok_Click() If rs_bus.State = adStateOpen Then rs_bus.Close rs_bus.Open "Select * from seatReservation WHERE seat_number='" & Text1.Text & "'", datacon, adOpenKeyset, adLockOptimistic If rs_bus.RecordCount > 0 Then MsgBox ("Seat Already Booked"): Exit Sub With rs_bus .AddNew .Fields("seat_number") = Text1.Text .Fields("seat_color") = Label6.BackColor 95
  96. 96. .Update MsgBox ("Record Saved Successfully") End With Unload Me frmpassengerinfo.Visible = False frmpayments.Show End Sub Private Sub Command1_Click() If frmlogin.txtusername = "admin" Or frmlogin.txtusername = "ADMIN" Then Unload Me frmadmin.Show Else frmemployee.Show Unload Me End If End Sub Private Sub Command2_Click() Unload Me MDIForm1.Frame2.Visible = True MDIForm1.Label1.Visible = False End Sub Private Sub Command33_Click() If Label6.BackColor = vbYellow Then cmd4.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd4.BackColor = &HFF00FF End If 96
  97. 97. Label6.BackColor = &HC00000 End Sub Private Sub Command47_Click() If Label6.BackColor = vbYellow Then cmd47.BackColor = vbYellow ElseIf Label6.BackColor = &HFF00FF Then cmd47.BackColor = &HFF00FF End If Label6.BackColor = &HC00000 End Sub Private Sub Form_Load() rs_bus.CursorType = adOpenKeyset rs_bus.LockType = adLockOptimistic rs_bus.Source = "seatReservation " rs_bus.ActiveConnection = datacon rs_bus.Open rs_bus.MoveFirst fill End Sub Sample codes for module Global datacon As New ADODB.Connection Public dbpath As String Public Sub ConnectDB() dbpath = App.Path & "databaseBBMS.mdb" With datacon .CommandTimeout = 5 .ConnectionString = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source = " & dbpath & ";Persist Security Info=False" 97
  98. 98. .CursorLocation = adUseClient .Open End With 'MsgBox ("Connected to the database") End Sub 98
  99. 99. USER MANUAL INTRODUCTION Horizon Coach Booking Management system is developed using Visual Basic 6.0(VB) to assist the administrator and users on their day to day operations in running of the company. The user manual is designed to assist the user in the effective use of the system and to assist in user registration showing all operations performed in the system and how to perform. Specifications This system has been built on specifications and some assumptions have been made which must be known to the user. Features of the system: a) The system is capable of holding the passenger, driver as well as payment details and be retrieved. b) Records can be deleted or amended from the database to update records or edited the system after a given period of time. Requirements Installation of the valid software is needed before user can interact with the system. Hardware requirements a) Pentium IV computer b) Dual core or Intel Pentium processor(1.8 GHz) c) 256 MB of RAM d) 50 GB Hard Disc. 99
  100. 100. Software requirements a) Windows 7 operating system b) Microsoft Access c) Microsoft Word Running setup: 1. Switch on the computer. 2. Insert the CD/DVD containing the program in the disk drive. 3. The setup screen automatically appears on the screen, follow the instructions given that guide you through the setup. 4. In the start menu click and go to the program, select the folder containing the system and double click to open. Getting started 100
  101. 101. Immediately you run the program the main window appears. Login When you click on login button, Login form appears requesting one to enter a valid username then after you press tab key, full names are displayed and you are now suppose to enter password to get access to the system. Errors during login If the user enters a wrong password the following message box appears and requires the user to enter the right password. 101
  102. 102. Navigation Buttons Previous- It moves to the previous record. Next- It moves to next record in the database. First- Moves to the first record Last- Moves to the last record Close- Enables the user to exit the running window program. CONCLUSION Despite the hardships encountered in the entire development process the system has been developed for Horizon Coach, thus enabling it improves its efficiency and effectiveness. 102
  103. 103. Maintenance and usage of the system will be easy as the documentation and user manual of the system will be available to all users. Also there will be room for enhancement as this was considered during development. The system will offer better functionalities than the manual system, where the users of the system will have to be computer literate so as to use the system effectively. 103
  104. 104. APPENDIX Glossary a) BBMS: is an abbreviation for Bus booking Management System b) ADD- refers to a command that is used to include an item in the system. c) SEARCH- used to find passenger, driver or user in the database. d) RAM- refers to Random Access Memory i.e. type of memory that can be accessed e) Scalability -refers to the ability to expand. f) Debug -is the process of correcting errors generated during program execution. g) An error- refers to a defect in a given program. h) Run a program- is to initiate the execution of the set instructions. i) Prompts will be defined as the point at which the computer and the user interact. These are decision points in the control flow of the program, allowing the program to branch based on the user response. j) Commands- are the legal responses the user may make at any given prompt. k) Administrator:- the personnel who are mandated with administrating and creation of user accounts besides ensuring system security l) Users: The personnel who interact with the current system as well those expected to interact with the proposed system. 104
  105. 105. Gnatt chart Task/deliverable Number of weeks 1 2 3 4 5 6 7 8 9 10 11 12 13 Proposal document Proposal presentation SRS document System design specification Logical design n document Physical design document Implementation and test plan document User manual documentation Final document Final Presentation TROUBLE SHOOTING 105
  106. 106. Problem Possible cause Remedy Software not responding Many processes re-scheduling Low memory space on the hard disk Check your memory space and free it if necessary. Close programs that are not in use Display of a funny message on the screen. Deletion of data spontaneously A virus attack on your system Install an Anti-virus software Update your Anti-virus from your vendor or from the website Pc shutdown Power failure Faulty power supply cable Faulty power supply unit Ensure there is power on mains supply and switch on. Check cable. Check your power supply unit Risks and Mitigations The table below outlines the risk and the effects and the mitigation that may be applied to avoid the same. Risk Effect Mitigations System Crash Lose of data Backups Software Failure Unexpected result Program tests Uncompleted Tasks Delay in project completion Activity schedule Virus Attack Corruption of files Scan with antivirus REFERENCES  Shelly, B, G, Cashman, J, T and Rosenblatt, J, H, 2006, System Analysis and Design, sixth edition, Thomson Course Technology, Massachusetts.  Pressman R.S Software Engineering: A practioners approach,5th Edition, McGraw Hill, New Delhi,2001  http://en.wikipedia.org/wiki/Data_flow_diagram(14th October 2014) 106
  107. 107.  Software engineering 4th edition by Ian Somerville © 2004 publisher Pearson education international.  Software engineering 7th edition by William stalling published by Pearson education. 107

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