1.
Time
Management
Mohamed Mosaad
7/8/2012
Time flies

2.
Objectives
• Understand the concept of time management
• Implement such concept in an activity
• Recognize some facts and principles of time management
• Overcome challenges to time management
• Develop effective time management skills:
• Identify key tasks
• Prioritize effectively
• Plan and track time
• Set SMART goals
• Create long-term and short-term plans
• Create to-do lists
• Develop assertiveness

3.
WIIFM
• Plan and prioritize each day‘s activities in a
more efficient, productive manner
• Overcome procrastination quickly and easily

4.
Today’s Agenda
 The importance of time management
 What is time management
 Planning:
• Pareto’s principles
• Prioritization
 Setting Goals
 Implementing and tracking

5.
“Time lost is never found again.” –
Benjamin Franklin

6.
The Importance of Time Management
Discussion

7.
Control

8.
Productivity

9.
Confidence

10.
Ability to meet goals

11.
Fun

12.
What is time management?
• "Yesterday is History
Tomorrow is a Mystery
But Today is a Gift
That is Why They Call it
The Present"

13.
• Time Management is the ability of using time
well to increase job productivity and life
enjoyment.
• It can also be defined as "understanding
exactly how much time we have and how to
use it effectively."
• Skill

14.
Activity

15.
Do you:
1) Undertake work as it appears, rather than in order of
priority?
2) Accept unimportant interruptions when working on an
urgent task?
3) Say ―yes‖ to work requests even when unsuitable?
4) Put off tasks which are uninteresting?
5) Deal with the same material several times, when it should
have been dealt with in one sitting?

16.
6) Have considerable difficulty making decisions?
7) Allow your work surroundings to become disorganized
and messy?
8) Let your career path just ―happen‖ rather than taking
positive steps towards achieving desirable and realistic life
goals?
9) Waste considerable time on unimportant phone calls?
10) Frequently lack the concentrative powers to see tasks
through to the end?

17.
Time Wasters and Thieves
• Internal (Easy to control)
 Inability to concentrate
 Indecision
 Frustration
 Procrastination
 Lack of overall objective

18.
External(Hard to control…but you can)
• Phone Calls

19.
Emails

20.
Facebook

21.
TV

22.
Noise and distractions

23.
I CAN NOT SAY NO

24.
iPhones, iPods, and iPads

25.
Planning
• “The bad news is time flies. The good news is
you’re the pilot.” – Michael Altshuler
I. Pareto's Principle
II. Prioritization
III.Setting Goals

26.
I. Pareto’s Principle

27.
II. Prioritization
1. ABC Analysis
2. Stephen Covey’s matrix

28.
1.ABC Analysis
A
B
C

29.
2.Stephen Covey’s Time Management
Matrix)
1
Important and
urgent (Do it Now)
2
Important but not
urgent (decide when to
do it)
3
Urgent but not
important
(delegate it)
4
Not important,
Not
Urgent(Dump it)
ImportantNotImportant
Urgent Not Urgent

30.
Setting Goals

31.
Implementing and tracking
• Procrastination
• Organizing
• Being Assertive and Saying NO
• Creating To-Do Lists
• General Tips

32.
1.Procrastination
• "to keep delaying something that must be
done."
 No
Deadline
 No passion
 Don’t know
where to
start
 Need help

33.
Overcoming Procrastination
• Delete
• Delegate
• Do it now
• Ask for advice
• Obey the 15 minutes rule!
• Have a clear deadline!
• Give yourself a reward!
• Remove distractions!

34.
Organization

35.
Follow the S.T.I.N.G Strategy:
• Select one task to do at a time.
• Time yourself using a clock for no more than
one hour.
• Ignore everything else during that time.
• No breaks or interruptions should be
permitted.
• Give yourself a reward when the time is up.

36.
Being Assertive and Saying NO
• The fact is: you cannot do everything. So,
Don‘t undertake things you cannot complete
Remain consistent to your goals
• How to Say No
• Give a reason
• Be diplomatic
• Suggest a trade-off
• Don‘t put off your decision

37.
To Do List
• Daily to do list
• Weekly to do list
• Semester to do list
• Yearly to do list

38.
Daily to do list

39.
Weekly to do list

40.
Semester to do list

41.
Yearly to do list

42.
General Tips
• 1. Keep it Clean: A clean workspace is key to maximum
productivity
• 2. Keep it Organized: A fixed commitment schedule
helps you get everything done
• 3. Keep it Goal Oriented: Even setting short term goals
helps keep you motivated
• 4. Keep it Quiet: A quiet room is the best to keep
concentration
• 5. Keep it Active: A lazy body can result in a lazy brain

43.
•“Living your life without a
plan is like watching
television with someone
else holding the remote
control.” – Peter Turla
•