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Proudctivity and time mangment

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Proudctivity and time mangment

  1. 1. Productivity And Time Management Prepared and presented By Mohammad Alsuri
  2. 2. How we will start this course • 1- what causes overwhelming and procrastination ? • 2- Foundation of time Management • 3- Proven Tactics and tools to really help you make a dramatic improvement
  3. 3. Chapter 1 • You will be able to identify the following productivity killers: • Fear and Our Brain’s Default Setting • Overwhelm • Failing to Plan • Waiting for Things to Be Perfect • The Myth of Multi-Tasking • Time Leaks & Fake Breaks • Poor Emotional and Energy Management • Email
  4. 4. How great leaders inspire action • How many of you are using Apple products? • Why is Apple company is so innovative? • Why did MacDonald's succeed in Mac café ? • As It turns out that Those leaders, organization , companies , they think act and communicate the same way and its completely opposite to any one else ( competition
  5. 5. • Simon Sinek – explores how leaders can inspire cooperation, trust and change. He's the author of the classic "Start With Why
  6. 6. • This charts explain why some leaders are inspiring where others aren’t • As a result the way we act they way we think communicate from the outside in – However , the inspired leaders regardless of the company side they think form inside out • Example – If apple like any one else the marketing message might sound like this – that’s how most marketing and sales are done we expect sort of behavior ( purchase- vote ) But this is not inspiring What How Why
  7. 7. The Golden Circle • Lets see how apple does actually communicate • What I did here I just reversed the order of the information • Fact : people don’t buy what you do , people buy why you do • What about buying DVD MP3 Phone • The goal is not to make business with every one who needs what you have instead the goal is to make business with people who believes what you believe What How Why
  8. 8. • The best Part • Limbic brain doesn't control language • The goal is not to hire people that they need a job but to hire people who believe what you believe
  9. 9. Your brain desire to keep you safe • Now all of us struggle with procrastination from time to time. In fact in many cases our procrastination is simply a symptom of fear. • Now when we find ourselves being busy without really moving forward it's often because we're avoiding that most important task But because our brain doesn't distinguish the difference between physical or emotional harm it wants to avoid both • Now this is a foundational principle that you must understand before we move forward. • In every single time you move through your fear It builds habits and you will stay in your comfort zone
  10. 10. Comfort Zone comfort zone,” What does it mean to be in your comfort zone? If you really break down the phrase “Stepping out of your comfort zone,” it means doing things that you don't feel comfortable with doing. Getting outside of your comfort levels. I encourage you to push yourself in unfamiliar places, to do things that you wouldn't normally do. That's our brains number one goal is to keep us safe from harm. • Why is it good to go out of your comfort zone? • Example
  11. 11. Silent Killer for Productivity • Overwhelm – Any feeling or emotion felt strongly or in a great amount can be overwhelming. • When your brain gets overwhelmed – it's kind of like a breaker being shut off your brain just completely – But the problem is those tasks Don't go away. – It's much more of an emotion than it is a reality Please don't leave this lecture without really internalizing this fact in the next slide
  12. 12. Facts • With the right system and structure in place ,You can manage just about anything that comes your way. • In the end it's up to you to try on a few of our strategies and decide what works best for you in your work
  13. 13. Overwhelm • Open tasks – Your brain keeps reminding you of all those open tasks n your To Do list • The first thing you get to do when you – Get all these thoughts out. I mean everything • once you've got it all out on paper – you can prioritize it from urgent not so urgent and you can remove those tasks aren't priority – This help your brain to understand that everything's accounted for and it will reduce the feeling of having open loop once you have it on paper you can create a plan
  14. 14. How to break down the Tasks into small chunks • Lets take this example of creating a presentation – that’s is a big task • key is to come and break these down into further steps and make them as small as possible because it becomes less overwhelming • The more you are overwhelmed the smaller you need to breakdown each task .
  15. 15. Top Challenge Activity • Objective: determine your biggest task – on the post card ,write the biggest task you usually receive in your department – stand up, holding your ndex card with the written side facing down – each person is to walk around constantly exchanging cards with other people until the facilitator tells you to stop – The exchanging process should be no more than 15 – 20 seconds per round. – Participants are not to read the cards until instructed to do so. – The pair then reviews the cards together, reading what’s written on each – card to their partner because they will rank the two challenges using – The facilitator gives them a verbal cue to stop where they are and partner up with him The pair then reviews the cards together, They have a total of 7 points they can use to rank the two challenges int erms of which of the two challenges is a bigger Task. – They are to write the points assigned to each of the challenges on the back – repeat the process of card exchanging for 3 more rounds, uses points to rank the challenges as you go along.
  16. 16. Silent Killer for Productivity • Not having a Plan • Now without a conscious strategy on how to manage your priorities and invest your time you are almost to get caught up of other’s people agenda ( E-mails phone calls and interruptions ) • What will happen if you don’t have a plan ? • It answers a smiple qustion what have you accomplished for the day ?
  17. 17. Silent Killer for Productivity • There's a multitude of options when it comes to playing your priorities and staying organized. – 1- To Do List – 2- Calendar – 3-APPS • Question which one of the above is the most convenient one ? • But for right now let's understand why having a plan is so critical.
  18. 18. Importance of having a plan on your Day • Why having a plan is so critical? – 1-Clearity • It allows you to really decide how to invest your time and what your most important tasks are – 2- locks you in • it's really going to help you lock out all the distractions – 3- accountability • this will at least double your chance of actually completing that task if you are committed Now, what if you don’t plan your day or your week ? You have to start doing this immediately
  19. 19. Importance of having a plan on your Day • Franklin said failure to plan is planning to fail. – Benjamin Franklin
  20. 20. The silent killer for Productivity • The perfect time • The rocket example – there's something called Escape velocity. – rocket must reach a speed of about seven miles per second to escape the earth's pull of gravity. – This energy is needed at the beginning when a rocket first launches • What is the hardest part ? – The hardest part of any task is just getting started.
  21. 21. Now what do you understand from this picture?
  22. 22. Multi Tasking • Multi Tasking is a must in todays environment – multitasking is just doing more than one thing at a time – we don't truly perform tasks in parallel – Multitasking is actually multis switching your brains actually switching from one task to the next back again. – Now for important tasks which are those tasks that require your full focus and attention on this task in order to produce your best work and get that work done in the shortest period of time. – If you're doing some really easy you know mindless type activities you can do two things at once
  23. 23. Silent killer of productivity-Time lacks & Fake breaks • Time lacks & Fake breaks • Time lacks – those little things we oftentimes do to give us a break or switch up things between tasks • Next slide, shows you a few of our favorites things
  24. 24. • What's is fake break? – are when you're looking for a break from a task or working in particular project – Your brain in your body needs time to reset and needs breaks to perform at its optimal – The fake break activities don't actually reset your willpower reset your focus or help you increase your energy. – pit stops to give yourself real breaks – On your sticky note , write down how often your taking fake breaks.
  25. 25. Silent killer of productivity-Time lacks & Fake breaks • Now you can't fix something until you know exactly where you're going – I want you to notice how many times you switch to time like activities – If you spend lots of time on your computer you can use an app like RESCUE TIME to track your activity for you to see where you're spending your time • What is the biggest challenge for you ? – The biggest thing is for you just to track how often you're taking these fake breaks where engaging also to determine how long these activities persists and what your top leaks are
  26. 26. Your power to influence how you feel at any moment • Which one do you think is more productive? • Do you know that your mode control your productivity ? • Which one do you want to be ? • most people their mood is usually determined by external circumstances • There is a strategy to influence your mood or emotional state at any given time – How you use your body in any given moment is just one example
  27. 27. • Its really true that our body changes our mind • so what do the mind of powerful leaders VS the powerless look like ? • lets see the study in the next slide
  28. 28. Study • Amy Cuddy’s Study – Is a social psychologist and professor at Harvard Business School delivered a great TED talk that shows the power of influence we have on ourselves and specifically regarding the way that we use our own body
  29. 29. high power poses. • High Power Pose 20+% IN Testosterone and -25% in Cortisol (Cortisol-Stress) Testosterone-Happiness • Low Power Pose -10% in Testosterone and +15% in Cortisol (Cortisol - Stress) Testosterone-Happiness
  30. 30. • Mood &Productivity – In the right mood you can be unstoppable . In the wrong mod You'll be stuck in quicksand. – If you have a big project or task focus on your mood first – put your focus in the right area – take a walk do some deep breathing put on your favorite song or strike a power pose do what ever it takes to put yourself in the right emotional state or mood and You will increase your productivity times 10.
  31. 31. Quick review
  32. 32. • But for right now I just want you to understand the impact that you control over how you feel in any given moment • who's making the decision and how you feel at any given moment – Are you leaving it up to external circumstances to other people – are you taking control of how you feel.
  33. 33. Email and productivity • What's your relationship with email. • How often do you cheek your emails ? Do you check it first day in the morning or all the day long ? • Emails enemy number one for the productivity? Do you know how
  34. 34. • The first US President to send email ? How many did he send? • Study – 31% of workers in 2015 emails as their biggest distraction on the Job. – Another study typical worker checks his email one /5 minutes Its takes 64 second to resume the previous task with all the alerts going off all day long – Only allow your self to check emails at designated time through out the day or when your energy level is the lowest – Pick two three or four times Max throughout the day to check your emails or when your energy level is the lowest
  35. 35. Activity 1-1 , I encourage you to pick three things you learned and are committed to implement today that will help you overcome these challenges. • Self- Analysis What are your biggest silent killers? Which hold you back the most each day? • Application What are three things you can implement today? Things you will either start doing, or stop doing that will eliminate these from holding you back? • 1. • 2. • 3.
  36. 36. Chapter 2 • You will be able to understand key concepts and fundamentals: • Priorities • Time Management vs Self-Management • spending Time vs Investing Time • The Importance of Sleep to Your Productivity • The Healthiest Energy Drink • Mastering Your Energy, Mood and Emotional State • How Will Power Really Works • Why Knowing and Doing are Completely Different Things
  37. 37. Priorities • You will never have the time to do every thing you want to do • What are the two components of the concept priority ? • Have you ever heard this before ? Eat the frog ? – Brain Tracy Basically , the frog is every thing you leave in your schedule that has unhappy consequences So number is what ??? Remember the expression ! Please imagine the feeling of eating the frog What happened after that ?
  38. 38. Nr.2 Thing I have to do however its consequences are not as important as the first one . Nr3 things that don’t have any consequences ( if its done its fine if not no problem Nr4 thing that you should not do it at all Nr5 things that you should cancel it completely
  39. 39. • Have you ever heard from this rule ? • Some time , there many people who are extremely busy but the result WEAK • To sum up , don’t do things from the 80% that doesn't appear unless you accomplish the 20 % that appears
  40. 40. Learning Experience • Rocks • Jar • Sand • Pebbles • Objective is to fit all the ingredients inside ? What is the logical arrangement /sequence ? think about it And do it now you have only one try and 10 minutes –3 minutes planning and discussion 7 minutes execution • Debriefing
  41. 41. Time Management VS Self Management • Time Management definition: – is the term that we often use to describe productivity and making the most of our time – The common excuse we don’t have time. • don't wish you had more time instead wished you had better self management better habbits : • Self Motivation – External – Internal • I want you to answer these questions as they are key to change your life • 1- what do you want to achieve in your life? • 2- what is the purpose of achieving what do you want to achieve? • 3- how you will achieve this • self-management • better systems • Tactics • most importantly better execution
  42. 42. • If you don't know how to manage yourself the right systems it wouldn't matter if you had more time any way you wouldn't be able to take advantage of that extra time
  43. 43. Change starts with • So this lecture leads off this section for a reason because I can give you all the great tips tricks • But it all starts with you.
  44. 44. Spending Time VS Investing Time • Thinking short term VS long Term • Example • Time Investment Math
  45. 45. • This is simply understand the power of how spending more time today can earn you back more time in the future
  46. 46. The importance of sleep & Rest for the productivity • How much sleep did you get last night. • How Much Sleep Do You Think You Get in just a normal week • National Sleep Foundation recommends that the average adult get between seven and nine hours. • sad reality – We don’t realize how badly it affects us According to the University of Pennsylvania if you get six hours of sleep per night for two weeks straight your mental and physical performance declines at the same level as if you stayed awake for 48 hours straight.
  47. 47. • setting an alarm to go to sleep at night is even more important • Ask your self – Would I wake up early to perform this activity – If the answer is yes .. – If the answer is no ..
  48. 48. The Power Nap • if for whatever reason you just can't get that six and a half to seven and a half hours of sleep • keep it to less than 30 minutes to keep it from interfering with your normal sleep schedules • Even something as small as a 20 minute nap has been proven to improve your memory. • This course is not for sleep  ..I know  • All the productivity hacks in the world won't make up for you being sleep deprived.
  49. 49. The healthiest energy drink • What is the healthiest energy drink? • when your brain is fully hydrated. – 70% percent of your body is made up of water • Think faster • More focused more creativity and more clarity most importantly productive • Brain is 3%of your body Mass But uses up to 20% of water • 1% dehydration can lead up to 5% cognitive decline
  50. 50. Knowing VS Doing • I Already know that – I'mAm I doing sure some of these ideas you've heard before but common sense is not common practice when you say I already know that it shuts you down. – The question has to be am I doing this? If yes how frequent? • Give me a mediocre idea that's easy executed and I will win every single time over a genius idea that never Implemented . • I know that already is the biggest enemy of learning. • Knowledge is not power However, it’s a potential power but only power if actually acted and used because without action there is no results
  51. 51. • What you KNOW doesn't matter however what you DO can determine your results
  52. 52. Activity 2-1 • Once again, let’s take what you have learned and apply it to your specific situation. Below perform a self-analysis of which foundational areas you need the most improvement in. • Then, I encourage you to pick three things you learned and can implement today that will help you overcome these challenges. • Self- Analysis • Which areas did you identify as needing the most improvement? Which concepts when executed would have the biggest impact on your productivity? • ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ______________________________________ • Application • What are three new behaviors you are committed to starting today? • 1. ________________________________________________________________________ • 2. ________________________________________________________________________ • 3. ____________________________________________________________________
  53. 53. Top Productivity tactics • best ways to get better results is to model with the ultra successful people • he's worth more than $60 billion • What is his secret ? • The difference between successful people and really successful people is that really successful people say no to almost every thing
  54. 54. • the fact that you're still working for me tells me I'm not doing my job. • You should be out there going after more of your goals and dream • Warrenville asked the pilot to make a list of his top 25 priorities down on a piece of paper • couple of examples on the next slide to mimic a little bit of what the pilot went through to jot down some of the top priorities and goals that he might have had.
  55. 55. Warren asked the pilot to review the list and circled the top five that were most important • Write a book • Long vacation in Thailand • Retire by 45 • Start his own business • Quit a job • Take a family to Disney world • Attend graduation • Get married • Buy a house • Save 100 k • Lose weight • Move to a bigger city • Start a family • Buy a new car • Support his parents • Start partnership • Pay the bills
  56. 56. • Warren asked him to create a plan for accomplishing all five. • Warren asked the pilot what he planned to do with the remaining 20 items. • What do you think is the best answer ?
  57. 57. Activity 1-3 • Now lets perform the exact same exercise using the page in your resources.
  58. 58. First and most Technique • Start your day with focused effort on your most important highest value and highest impact activity – one thing that if you accomplished it today would make your day a success?. • What about you.? What did you start your day with today. • Most people starts their day by checking e-mail.? Why ? – What is the most important time for you in the day ? • your first 90 minutes •
  59. 59. • The one most critical to your results is usually the one that you're avoiding and the one that you don't want to do And the longer you put it off the more difficult it is to get started. – What I want you to do is decide the night before you leave the office. what your most important highest priority task is for the next day and schedule it under Calendar
  60. 60. Calendar VS To Do List • There a lots of tasks , The biggest challenge is with many of these tasks is that they lack a deadline • What is the purpose of deadline ? • Tools for Time Management Productivity • First one is To Do List • 2nd is the Calendar • Common mistake in the to do list • What is the difference between to do list and your calendar ? What comes first ? • what gets scheduled gets done your calendar is your secret weapon. • What do you need to schedule and make priority ?
  61. 61. Statistic • The charts below shows how many of you are using time management tools.
  62. 62. How to use daily theme to increase your productivity • Jack Dorsey - 6 billion dollars • Magic, he was running both companies • What is his secret ? – He gives each day of the week a theme so that he can assure that he's not working only on the urgent tasks but he's working on those things that will really have an impact on the results of both companies. • The power of batching activities: – batching is simply a type of time management strategy that groups similar tasks that require similar resources together in order to streamline their completion professionally • Benefits • Productivity goes down by 40% when focusing in several things • You can do it in Excel
  63. 63. Sunday Monday Tuesday Wednesday Thursday Visiting clients Follow -up appointments reporting and records Planning • You are not running 2 companies but you can still tailor this to your needs. • This example illustrates a sales department can you Create your own individual themes that will work best for you • Use it as a way to increase your focus and make sure your lotting time for your most important areas..
  64. 64. Activity1-4
  65. 65. Utilizing pit stops for high perfromance • True or false , the more hours you spend the more result you will produce • your brain is the biggest asset you have in your quest of productivity and time management • Working without break scenario • Your brain is the same It can't run at 100 percent nonstop without losing some of your creativity. It requires pits stops just like a high performance race car but not just any type of brake. • I used to consider anything that was outside of my main task a break being that I work on my computer • Are checking websites checking email or looking at social breaks?
  66. 66. • Fake breaks • Type of Breaks • every 90 to 120 minutes You need to take a break while you get completely away from what you've been working on. • Take a walk and go 100 percent technology free. • get outside get some fresh air and take a walk. • A break as small as 10 minutes but done in the right way can be enough to reset your brain and willpower to make you twice as productive when you return. • This downtime allows your brain to consolidate recently acquired knowledge and rehearse recently learned skills
  67. 67. Effectively using the To Do List • to do list priority list daily plan action plan =to do list – It is if used correctly an essential tool in a very necessary tool – Get it out of your head • Why do we get overwhelmed? – Our brain thinks it's doing us a favor by reminding us of all the tasks over and over again • get it out on paper and account for it shows your brain that you've got it it's accounted
  68. 68. • What are the types of the to do list ? • ANY – is an app for both iPhone and Android. It allows sinking and allows you to break tasks into today and tomorrow It's also very easy to set up reminders • Wunder list – for both desktop and mobile phones. It’s a bit sophisticated You have a of features you can create folders share lists with family members or business partners Reminders due dates notifications and directly import from all over the web. complexity is the enemy of execution and you might just want to keep it simple.
  69. 69. • Evernote – does much more than that you can capture notes whether or handwritten You can clip articles directly from the web you can email directly to scan business cards you name it. There's free versions and paid versions the free version is plenty powerful and will do more than enough • Call me old fashion but I prefer the old school pen and paper is even more effective at releasing things from my brain and allows me to account for it and I love crossing things off my list. • Which one is the best ? • Find what works for you.
  70. 70. Best practice for to do list • 1- write all down • 2-Filter it • 3-assign a time frame (remember what gets schedule gets done ) • 4-work only of today’s list (stick with what I can get done that day and what's highest priority.) • 5- create a parking lot If you keep it simple and use this consistently you'll not only get things done but you'll get the right things done without being overwhelmed. And regardless of which ever route you choose just make sure you utilize it consistently day in day

Notes de l'éditeur

  • When we communicate from outside in, people can understand huge amount of complicated information like featuers and benefits figures but it doesn't drive behavior
    When we talk Inside out we are targeting the right side of the brain that controls behavior and we allow people to rationalize it with tangible things we say and we do and this is where gut decision come from I mean some times you can give some body all the facts and figures and he says I know all these facts and figures biut it doesn't feel right why did we use this verb feel because this part dosent control language
  • Now all of us struggle with procrastination from time to time. In fact in many cases our procrastination is simply a symptom of fear.
    Whether it be fear of failure. Being concerned we won't live up to expectations or produce good enough work or a task that's outside of our comfort zone.
    I start with this silent killer first because it's critical to understand how your brain's designed. You see we're all biologically wired for fear and to have a desire to stay within our comfort zone and to keep us safe. That's our brains number one goal is to keep us safe from harm. But it's not just physical harm that your brain is trying to protect you from. It's also emotional harm. It does this automatically but you have to take control and override those subconscious warning signals.
  • Now I hear this from my clients and my students all the time. They're overwhelmed and they don't even know where to start. And in many cases when this happens they freeze it paralyzes them and they're just stuck in the mud.
    But the problem is those tasks Don't go away. I do have some good news for y ou however it doesn't have to be this way. It's much more of an emotion than it is a reality with the right system or structure in place you can
  • Now these strategies are coming up later. I want to give you a couple of quick suggestions.

    Right now one major source of overwhelm I know for most of us is caused by that open loop that happens

  • Right now one major source of overwhelm I know for most of us is caused by that open loop that happens
    in your head your brain thinks it's doing you a favor by continuing to remind you and remind you and remind you of all those open tasks and to do's you have in your To Do list but many times it choose s inappropriate time .You know perhaps when we're laying down to go to sleep at night and will continue to bombard us with
    the first thing you've got to do when you get overwhelmed is to get all those thoughts
    I mean everything from there once you've got it all out on paper you can prioritize it and break it into bite sized pieces you can break out the urgent from the not so urgent and you can remove those
    tasks altogether that really aren't priority then you can delegate or hand some of those tasks off to

    But the key is get it all out of your head onto paper and once you have it on that paper it's going
    to help your brain understand that everything's accounted for and it will help to reduce that continual open loop and once you've got it on paper you can then start to organize it and create a plan.


    I mean everything from there once you've got it all out on paper you can prioritize it and break it

    once you start to break these chunks down it becomes a lot less overwhelming.
  • Ask the participants what are the key elements in preparing the presentations?
  • And one of the best ways to just about guarantee yourself to be unproductive and to get poor results

    And if you're honest with yourself What does your plan look like on a daily basis.

    What will happen if you don’t have a plan ?
  • What plan or approach you actually use is much less important than the fact that you actually use something. Now we're going to go into much further detail in future lectures and I'm going to get you started with But for right now let's understand why having a plan is so critical.
  • It allows you to really decide how to invest your time and what your most important tasks are. You to get clear on what it is you actually want to accomplish.
    And it sounds simple I know but I can't tell you how often when I sit down to write out the three most important tasks that I want to accomplish that day how frequently I pause and have to really give it some serious thought.

    And once you lock in to your priorities of the day it's really going to help you lock out all the distractions
    When you've got a system and you've got a plan and you actually write out what your top priorities are . I'm telling you it will nag at you until you get it And I found this will at least double your chance of actually completing that task. Done.

    If you commit to it in writing please don't underestimate the power behind this particular advantage
    Be honst We all love cross those things off our to do list.
  • Now if you don't consistently plan your week and plan your day and you're not doing that already your job is to start planning your day and planning your week before the end of this course. I'm going to get into more debt and walks through this in more detail in future lectures but like Benjamin
  • Our next silent killer of productivity is waiting for things to be perfect you see unproductive people
    you see unproductive people are great at waiting for the time to be right They're great at waiting until they feel like it waiting until they're in the mood to get started. Now rarely does the perfect time ever come or if it does you've already been passed by those that just got started. what if any scenario you've got to build the habit of just getting started.

    So let's take a look at our rocket right here.



    That's why it can be so easy to keep putting something off and putting something off and putting something
  • Multi tasking , because your brain I We'll be able to actually focus deeply on one task at a time.s switching back and forth that switching does come at a mental cost. In fact according to one researcher instead of making you more productive multitasking can actually double the amount of time it takes you to complete a specific task while also potentially doubling your mistakes. That's a pretty significant mental cost. And to make matters worse when you get distracted it takes you almost 15 minutes on average to get fully back in the flow
    Now those projects that require problem solving creativity it's critical that you focus 100 percent
    You've got to turn that phone off shut off your e-mail alerts and put everything else aside and just by focusing on your most important tasks first by blocking off that time specifically where all you focus on is that critical task



  • These can also be items that we focus on when we're procrastinating or just killing time.
  • Now this slide right here shows you a few of our favorites things like checking your Facebook page checking Twitter surfing the Internet watching videos on YouTube. Email is such a huge culprit in such a big killer that it has its own lecture coming shortly.


    Your brain in your body does need time to rejuvenate and needs breaks in order to perform at its optimal level however these activities checking your email , surfing the web checking Facebook page They don't actually reset your willpower reset your focus or help you increase your energy.
    They're actually making it worse now.

  • Now you can't fix something until you know exactly where you're going wrong. So I suggest you take a few days this week and do a time on it.

    I want you to notice how many times you switch to time like activities.

    Rescue time is a free app and you can directly load it into your browser and it will track the Web sites and the different apps and things that you do on your computer and break them into different categories and track your productivity whether you use an app like rescue time or some of the myriad of other options

    The biggest thing is for you just to track how often you're taking these fake breaks where engaging in these timely acts and also to determine how long these activities persists and what your top leaks
  • And when you're in a bad mood or angry frustrated or sad how productive are you how likely are you to


    Now if you feel like my man on the right you're much more likely to pick up that phone to make the important phone call without hesitation and dive right into your most important tasks and you're much more likely to be successful.
    Now the thing is for most people their mood is usually determined by external circumstances. If you're having a bad day they're in a bad mood. If they're having a good day they're in a good mood but it doesn't have to be that way. There are a multitude of strategies at your disposal to influence your mood or emotional state at any given time. How you use your body in any given moment is just one example
  • Its really true that our body changes our mind and when I say mind here I talk again about feeling and exactly our Harmon's so what do the mind of powerful leaders VS the powerless look like ?
    So powerful people tend to be more confident more optimistic they feel that they gonna win even if it’s a game of chance they take more risks even physiologically are many differences on 2 key harmones the first one is the testosterone the dominance hermon and cortisol the stress heromne
  • Its really true that our body changes our mind and when I say mind here I talk again about feeling and exactly our Harmon's so what do the mind of powerful leaders VS the powerless look like ?
    So powerful people tend to be more confident more optimistic they feel that they gonna win even if it’s a game of chance they take more risks even physiologically are many differences on 2 key harmones the first one is the testosterone the dominance hermon and cortisol the stress heromne
  • Amy Cuddy a social psychologist and professor at Harvard Business School delivered a great TED talkthat shows the power of influence we have on ourselves and specifically regarding the way that we useShe put participants into high power poses or low power poses for just two minutes.
    Now you see over here on the left we've got our high power poses You know this one right here has been dubbed the Wonder Woman pose but in each one of these scenarios you'll see that they're making their body wide and it or expanding their stance And over here on the right hand side you're going to see low power poses They're making themselves small or close in their body language And after just two minutes they test the participants hormone levels to see if it had any effect to see if it had any effect.
    Cortisol is Most times associated with stress and those that spent two minutes in the low power poses saw a 10 percent
    They're making themselves small or close in their body language.

    And after just two minutes they test the participants hormone levels to see if it had any effect.
    you'll see that they're making their body wide and it or expanding their stance.


    AA
  • You will increase your productivity times 10.
  • E-mail is most likely enemy number one when it comes to killing your productivity
  • But in that period of time how many emails do you think he actually sent during his term.

    Checking emails And then on average it takes about 64 seconds to resume the previous task. 70 percent of e-mails actually interrupt therecipients within six seconds of arriving with all the digging and alerts going off all day long it's amazing we get anything

    Now I'm not saying that e-mail can't be a great tool for communication or even a necessity quite frankly in the workplace but it's critical that you set up your own rules and restrictions for how often you
    Everybody's situation is different but I highly encourage you to experiment with different constraints



    Only allow your self to check emails at designated time through out the day or when your energy level is the lowest

    Typically checking emails sending e-mails is an easy job And that will allow you to save your high energy and most productive time periods for your most important task


    Pick two three or four times Max throughout the day that you're allowed to process and check email and only check emails throughout those time frames and block off the rest of the time for your highest impact activity And most important priorities.
  • Car wash – dry clean our time is more valuable than doing that

    Canelling some tasks =

    Some time we reveve tasks that are not our tasks and you belive from your propective that I you want to be a good person you say yes you should start learnning say no but with fancy way ممكن تودي الملف ده لفلان انتا تقصد انا ولا بس تبغى الملف يروحله طيب ممكن فلان عشان هو فاضي انا عندي شغل كثير
    ممكن تودي الملف اي ممكن بس والله عندي شغل ياخد 5 ساعات هو رح يفهم ويوديه لحد ثاني

    فاي قاعد اسمها 20-80
  • Think about that , this happen in our environment that’s why your line manager say refining your work immore important than your work
    There are many people focusing in bilding reports and presentation
  • Now we're all very familiar with the term time management and this is the term that we often use to describe productivity and making the most of our time.
    Weather we like it or not Each minute is only made of 60 seconds and each week 168 hours. And those are going to pass us by at the same speed no matter what we do. And in reality when we're talking about time management what we really should be talking about is self-management because the one and only thing that we have 100 percent total control over is what we do and how weI hear my clients say things all the time like I don't have enough time. Is not enough time in the day or man. I wish I could just make more time. And you can wish all you want but thats going to be a crutch that's going to keep you stuck exactly My suggestion is dont wish you had more time instead wished you had better self-management better systems better tactics better habits and probably most importantly better execution on the stuff that you already

    Self Motivation :
    Its really a great feeling to feel appreciated from your line manger external ( good job excellent ) what if he doesn't ? Disappointed depression , and that’s what we don’t need to end up with because this is not always under your control .Many of us have encountered such a situation you belive you are doing right and extraordinary job but you will surprised with negative respond from your manager .Now, you should amek an internal self-motivation to reach closer to your target now don’t compare your self with your co worder , he might have unique compentcy so compare your self with your perfromance yesterday the week before . Are you progressing ? You meet people who say ‘ I do have 10 years experince and im unable to get promoted or even transfer from my place to other place .obvisuly you don’t have this 10 years experince , you are doing the same task for 10 years ..think about it ?

    Now iwant you to answer this question>



    These are the things that really make a difference inThese are the things that you have 100 percent total control over time The great equalizer you and I have just as much time each day each week and each year as the president
    But here's the thing.:

  • So I'm going to encourage you right from the start to instill a new belief and it's not about time management new start it's about self-management in making the most of the time that you already have.
  • So this lecture leads off this section for a reason because I can give you all the Kulis tips tricks
  • But I'm going to encourage you to look at it from another perspective. When you invest in something you hope that will give you a return this greater than what you've invested. For example if you put $5 into a stock you hope to get much more than that $5 over time. spending your time is about getting things done investing your time is about setting up systems and delegating tasks that will literally save you hours and create new hours in the future.

    Let's say you have a task that takes you on average every single week about five hours. Now many people won't take the time to train someone else to do that task or automate that task because it usually requires more effort in the short run. So let's say in this case you know that five hour task would require 20 hours if you are going to take to train someone else to do that task for you.

    So if you're focused on taking more for the short term in the long term that's four times as long andSo if you're focused on taking more for the short term in the long term that's four times as long and you're just going to go ahead and continue to do that task. If you invest that 20 hours just one time right. You're going to earn back a return of two hundred and sixty hours over the course of a year to be able to use for other tasks.

    Now I don't know about you but I would love to have 260 hours back to be able to use over a year.
  • This is simply understand the power of how spending more time today can earn you back more time in the future
    And for those of you that are familiar with Warren Buffett he's one of the most successful investors of all times You'll see from this quote that Warren talks about a complete mind shift regarding investing versus

    don't save what's left after spending but spend what is left after savings. This just comes down to a priority. So focus more on time investing activities that will pay you back each and every single day. And we're going to make you more and more productive.
  • If it's less than seven hours you're more than likely reduce your productivity and results even more

    the worst part is that we didn't even realize how badly it affects us. According to the University of Pennsylvania if you get six hours of sleep per night for two weeks straight your mental and physical performance declines at the same level as if you stayed awake for 48 hours straight.

    Most don't realize that they're impacted as much as they are. And sleep deprivation attacks focus more than anything else.
  • I would argue that setting an alarm to go to sleep at night is even more important for me I wouldn't exactly call myself a morning person.
  • get that six and a half to seven and a half hours of sleep suggest to keep it to less than 30 minutes to keep it from interfering with your normal sleep schedules suggest to keep it to less than 30 minutes to keep it from interfering with your normal sleep schedules and circadian rhythms Even something as small as a 20 minute nap has been proven to improve your memory. In fact in one study they took two groups of participants. They had one group take a quick nap. Another group not taken out and they performed at 85 percent retention rates for those that took naps versus 60 percent that did not. So there seems to also be something with sleep that helps to solidify memories and learning for you Sleep is critically important and make sure you're getting at least six and a half to seven hours of

    t least six and a half to seven hours of
  • Now dehydration can impair short term memory and the recall of long term memory as well as focus energy levels Seventy percent of your body is made up of water. But if your brain's about 85 percent water But the average person also loses more than 80 ounces of water just do normal activities of the day.

    If you don't believe it just give it a try. احكيلهم عن تجربةشرب المائ صباحا على الريق وفوائد الادراك والتركيز


    So Manav encourage you to drink water early drink water often and stay hydrated.

    You'll notice the difference. And I promise you'll thank me later.
  • Now there's one key above all others on whether or not this course will actually work for you. You actually use the concepts and ideas in this course.

    I'm sure some of these ideas you've heard before but common sense is not common practice when you say I already know that it shuts you down.


    But in fact you're asking the wrong question am I already doing this is the question you should be asking. Am I actually doing it consistently.
    Because only then would you get the benefits or the results from it. It all comes down to execution.

    There will be some ideas in this course that I'm sure you've heard before but I know that already is the biggest enemy of learning.


    You don't truly know it unless you're flawlessly executing it.

    Now you only need to implement one idea from this course to make it worth your time and money.
  • So what are you going to do now. I strongly encourage you to look at your notes so far and decide which concepts are most critical for
    you and which ones you're going to implement and decide how you're going to implement them right now. Start today Now in the next section of this course we're going to jump into some specific tactics to take your productivity we're going to jump into some specific tactics to take your productivity But none of them are going to work that is none of them will work without you actually putting them into play on a consistent basis day in day out. In this course I encourage you to take what works for you and leave the rest.
  • And those top five that would make the biggest impact the ones that he prioritized over everything else
    And those top five that would make the biggest impact the ones that he prioritized over everything else
    And those top five that would make the biggest impact the ones that he prioritized over everything else
    and he insisted he could choose only fiv

    With participants circle the top 5 items
  • The pilot said well those 20 are a close second to my top five and they're still very important to me.

    Warren said that those other 20 items are now his avoid at all costs list no matter what.
    Those things get absolutely no attention until he succeeded with the other five
    Now that right there is the magic the power of focus in saying no and you will hear all the really successful
    Think about the difference in clarity and focus when you have tunnel vision on your top priorities and
  • to give you 80 percent of your results and take you where you want to go.
  • After you accomplish it will make every thing else that follows easier. Now remember forget about whether you've heard this before. That's the wrong way to think about it. Are you doing this consistently day in day out. And if you're like 90 percent of my clients and in my opinion 90 percent of the people out there the answer is No.
    Why It's easy and it's a habit but when you're checking email it's easy to get pulled into other people's
    An hour or two of your most productive time has been lost in email which is rarely the best use of your Don't worry those e-mail messages are still going to be waiting for you later on in the day. But you have to understand that your first 90 minutes needs to be laser focused on what is most critical
    But you have to understand that your first 90 minutes needs to be laser focused on what is most critical
  • When you have that item on your list that you keep avoiding it nips at you all day long.( رح يضل يقرفك انك ما خلصته
    You know that it’s a must to do this task And that comes with the psychological cost. Instead when you blast through your most important item right off the top it sets the tone for the day and it gives you that sense of accomplishment and a blast of energy and endorphins it actually propels you forward and makes your remaining task much easier. You start with that momentum and you carry it through with the rest today. Please don't underestimate the power of this simple tactic. Try it and im sure you will see a tremendous impact Turn off your technology close your door and set a timer for 90 minutes and get into a state of flow working on that singular task until it's complete. You'll be amazed at what a game changer that can be for your productivity and more importantly your results
  • But without a deadline it's easy to continue to put off these tasks.
    Now whether you use an app or a hard copy planner or just a piece of paper and pencil to some degree you have some type of calendar or to do list or at least I hope you do.
    In the to do list , many will jot down not only the important but includes some of the smaller less important tasks as well. And when that happens many times in order to feel productive you tackle the smaller tasks so you can cross them off the list. Now crossing off things from our to do list
    It gives us a sense of progress but those smaller less important tasks are never going to lead to big results

    Calender : This is where you recorder appointments are tasked with a specific time in a specific day and there is a huge difference between your To Do list in your calendar. You will defend and protect what is put on your calendar and what gets scheduled. It requires an extra step. Go to your calender Determine if you already have something scheduled or conflict and you must decide if it's importantWe are all much more protective of what we'll put on our calendar than we are what we'll put on our to do list for most people.
    So technically we don't schedule our biggest pro-active priorities. They'll never get done. And that's exactly why what gets scheduled gets done your calendar is your secret weapon.
    When something's important schedule it and defend it against distractions and the less important minor tasks whether you use a planner a calendar on your computer on your phone or a piece of paper and awhiteboard. Find what works for you and use it. Schedule time for your goals and your most critical tasks.
  • Batching minimizes distraction because it keeps your focus narrow It improves focus.
    It also allows you to get into the flow much more easily and be efficient with your resources.
  • The reality is that sometimes you can get better results and accomplish more by working less.
    Now your brain is the biggest asset you have in your quest of productivity and time management and many
    of us are handicapping it and locking up as full potential by overloading it and running it too hard for too long without legitimate breaks or pit stops to get it back to its top speed. Who is from you is typically push and push and push. Living my breaks because I felt like I couldn't afford to lose out on those two minutes or five minutes.
    Race car These are incredibly high performance machines in a typical race. If you were to try to finish the race without stopping you would run out of gas well before you reach before you finsh line Every car needs to take pitstop to change tires make adjustments and to fill up with gas. Now these stops only take a few seconds because they have 11 people who are executing it in tandemBut they were a crucial investment that keeps the car running at tip top shape and allows the race car to finish the race in the shortest period of time. Your performance in your brain is no different.
  • They don't sharpen the knife and don't reset your brain to full str

    ength. It only adds to the problem.


    After the break Use this time also to get another large glass of water to make sure you're keeping yourself hydrated.
  • In this lecture I want to give you an effective way to use your To Do list that actually reduces overwhelm
    and allows you to get the results that you want first and foremost.

    Why do we get overwhelmed?
    Usually one of the biggest reasons we get overwhelmed because our brain is racing with all the things we need to get done
  • Most people stop here They write it all down and now they've got this big huge list and they're overwhelmed. But the critical second step is to filter it.
    Once you've read it all down you've got to decide what's highest priority what needs to be done what can be delegated what can be deferred to a later date and what can be dumped altogether.
    Next you need to assign a timeframe for those things that you haven't delegated dumped or deferred.
    You must create a time frame because remember what gets schedule gets done so assign that timeframe
    This is my daily list and I found that if I get more than five or six items on my list it's unreasonable. Now I work only off today's list and today's priorities because with Step Number five I've got a separate I want to stick with what I can get done that day and what's highest priority.

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