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cv shahil

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cv shahil

  1. 1. Name : MUHAMMED SHAHIL Summery A quality focused executive with a successful career of more than 9 years in corporate field and had achieved an excellent diversity of experience with multi-disciplined skills in Document Controlling and Office administration. As an educated Computer literate, effective team builder, able to apply Total Quality Management techniques in a changing environment. Educational Qualification • Bachelor of Commerce from University of Calicut, Kerala, India. • MBA pursuing from Bharathiar University. • Diploma In Computer-Jetking Bangalore Technical Qualification • Diploma in Computer Applications from Jetking, Bangalore, India. o Operating System: Windows7, Vista, Windows XP, Windows 2000 and Windows 98 o MS Office Packages: Word, Excel, Power Point and Access o Commercial Packages: Tally, Adobe Photoshop, AutoCAD Basic and Adobe Page Maker, Microsoft FrontPage, o Documentation Packages: E Promise o Speed 30-40 word per minute Language Known: English, Arabic (RW), Hindi and Malayalam Job ProfileJob Profile STREAM Industrial & Engineering – QatarSTREAM Industrial & Engineering – Qatar Co-ordinate for generation, distribution, review, tracking and transmittal of all documents (technical and nontechnical) throughout the company’s team and contractors and to/from the consultants. Co-ordinates and track the implementation, maintenance of process documents. Controls the filing of issued and received documents. Receives and records all project documents are stored properly. Provides support to projects and operations with regards to the company’s management and processes. Start Date : February 2014 End Date : -- Project : Health and Wellness Care Centre – Client ASHGHAL Position : Senior Document Controller. Responsabilités  Maintain the files and control logs as required by the project.  Registration, filing and processing of inspection reports issued by the consultant and assessment record issued by the Site Engineers.  Maintain project site documentation, including technical data, engineering drawings, technical specification and other project – related documents.  Maintain Project procedures, work instructions and guidelines.  Maintain Project progress planning schedules.  Develop and maintain document management system  Co-ordinate internal verification and participate in client / contractor / ISO audit.  Control and register all incoming/outgoing correspondence. CV of Muhammed Shahil Page 1 of 3 Mobile : 0097433361237 E Mail : shaskdr@gmail.com
  2. 2.  Create and maintain electronic copies of technical documentation.  Develop and manage an electronic copies record database.  Ensure that only CONTROLLED copies of latest version of work instruction and procedures are used by personnel.  Generate the various document control reports as required.  Develop cover page for all outgoing documents (Shop Drawings, Material Submittals, RFI, Clarification, etc.) submitted to client/consultant and maintain records and logs.  And other duties as assigned by the Project Manager. Confident group Construction Co, QatarConfident group Construction Co, Qatar A newly established organization specialized in construction works with diversified activities: - Start date : November 2012 End date : January 2014 Position : Document Controller Cum Site Administration Responsabilités  Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.  Maintain registers of all receipts and issues or submissions of documents and correspondence.  Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.  Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.  Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.  Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).  Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.  Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.  Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.  Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.  Maintain records of documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.  Scan and store the approved shop drawings in the database so that the project team can access.  Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer. Highlight Builders - CalicutHighlight Builders - Calicut A well established organization specialized in construction works with diversified activities: - Professional Contracting services in Designs, Constructions, building Services Project Management and quality servicing. Start date : August 2010 End date : October 2012 Position : Office Secretary / Document Controller Responsabilités  Manage and maintain the electronic document management system. CV of Muhammed Shahil Page 2 of 3
  3. 3.  Process project documents; receive, log, copy, distribute, transmit, file and manage void files.  Perform necessary clerical works for document management, maintain log and provide retrievable files for support of site construction activities.  Prepare Transmittals, letters, etc. and other documents.  Scan the received hard copies of materials or drawings and sent them to appropriate staffs through Microsoft Office Outlook.  Receive and classify materials and shop drawing submittals and submit to appropriate engineering departments for approval.  Receiving telephone calls and sending fax related to this project.  Prepare softcopies of records received and out goings and classify.  Maintain total confidentiality of all matters relating to the management.  Order and maintain stationery and equipment supplies. Pino Meroni Yacht Interiors,Pino Meroni Yacht Interiors, Dubai, UAE Start date : March 2007 End date : Nov 2009 Position : HR Assistant (Payroll) Job Responsibilities:  Preparation of Payroll.  Strong skills using and understanding the flow of transactions in an  Integrated and automated payroll accounting system.  To provide accurate and timely processing of company’s payroll.  Time sheets Checking online system leaves and overtimes worked, and review them before processing to accounts.  Calculating annual leave and LSL provisions/accruals.  Allocation of Cost and Hours according to job wise.  Final Settlement of Labours and staffs Wages and other benefits.  Rewards and Recognition, Maintain HR Database.  Daily updating of office and Labours strength report including factory and sites.  Keeping track of the workers who are sick, absent and absconding.  Managing and maintaining Labour and staff personnel records. – Personal files Passport and related document.  Opening new employee files as per the records.  Scheduling of leave annually and maintaining the relevant records.  Liaising between all departments. HMS Educational Trust,Kerala,HMS Educational Trust,Kerala, IndiaIndia Start date : June 2003 End date : Feb 2007 Position : Office Administration Personal Details Nationality : Indian Date of Birth : 21-05-1980 Marital Status : Married Passport No. : K0786890 Visa Status : Visit Visa . Place: Doha-Qatar Date: Muhammed Shahil.K CV of Muhammed Shahil Page 3 of 3