2. THE ROTARY INTERNATIONAL
The Rotary International is a non-profitable International service
The prime motto of Rotary International is “Service above self”
The organization was found on February 23rd 1905 by Rtn. Paul. P.
Harris at Unity building, Evanston, Illinois, United States.
The first meeting was called with three business acquaintances of
Paul Harris namely, Gustave Loehr; Silvester Schiele and Hiram. E.
The current membership of the Rotary International is 1.22 million.
The RI has 8 official languages: English, French, German, Italian,
Japanese, Korean, Portuguese and Spanish.
Unity building, Evanston,
3. CURRENT ROTARY INTERNATIONAL
The current Rotary International
president is Rtn. John. F. Germ from
the Rotary club of Chattanooga.
The theme for the year ‘16-’17 is
“Rotary Serving Humanity”
4. The Rotaract Organization
The Rotaract Organization is the “youth wing”
of the Rotary International.
It is derived from “ROTARy in ACTion”
The first Rotaract Club was formed in the year
The first Rotaract Club was formed at North
The first Rotaract Club in India was formed at
5. PROTOCOLS TO FORM A ROTARACT CLUB
Rotaract Clubs are of two types:
I. Campus based.
II. Community based.
A Rotaract Club can be formed when it has:
a. A sponsoring Rotary club following the endorsement of the District Governor and
certification from Rotary International.
b. Minimum of 15 members.
c. Age limit of members: 18-30
d. Must have a Rotarian as mentor (for community clubs) or an authority of the
university (campus clubs)
A club must have a president as its presiding officer along with his board members.
6. MANDATORY BOARD MEMBERS
Along with the president there must be a set of board members to support him in
functioning of the club.
There are 3 mandatory portfolios apart from president:
ii. Vice president
7. MANDATORY THINGS TO BE DONE AS A
Report yourself as the president of your club at rotary.org and have an account of your own.
Update your club member’s list at rotary.org on or before September 30th.
Update your club meeting place and frequency.
Finish installation and orientation by a certified trainer on time.
Pay membership dues on full on or before September 30th.
Complete DRR official visit on time.
Attend parent Rotary meetings
Attend Rotaract District events.
9. SOME IMPORTANT DOCUMENTS TO BE
PREPARED/ TAKEN CARE OF
• GBM Attendance book
• GBM Minutes book
• Board Meeting Attendance book
• Members Application Forms
• Members Bio-Data Forms
• President's Incoming File
• President's outgoing File
• Secretary's Incoming File
• Secretary's Outgoing File
• Monthly Report Copies
• Club Banner
• District Logo Mount / Flag
• Bank Pass Book / Account Statement
• Bank Cheque Book
• Receipt Book
• Voucher Book
• Clubs Accounts Book
• Club Action Photographs
• Public Relations File
• Club Bulletin Copies
• Directors File
• Club Charter Certiﬁcate /Applied for charter /
Requisition letter to RI
• President's collar
• President's Gavel
• Club Letterhead
• District Directory
• Board Members Lapel Pins
• Members District Pins
• Members ID Cards
• Meeting Intimation Records Members
Copy of Rotaract, Statement of Policy &
District By Laws
• Previous year scrapbook
11. Let us now discuss the protocols and
procedures to conduct an installation
12. THE BASICS
An installation ceremony is where a Rotaractor is installed as its club president along with his board
For an installation, following things are necessary:
Guests from parent Rotary
13. PROCEDURE FOR A PROPER INVITATION
A proper invitation must have:
Proper usage of logos
Name of the inviting club
Name of the president getting installed
Name(s) of the guest(s)
A proper usage of font
15. SAMPLE AGENDA
00:00 - 00:00 :- Calling Dignitaries to the Dias
00:00 - 00:00 :- Collaring the President by Sgt-at-arms
00:00 - 00:00 :- Rotaract Prayer by (name)
00:00 - 00:00 :- Welcome Address by (name)
00:00 - 00:00 :- Secretary’s Report
00:00 - 00:00 :- New Member induction (if any)
00:00 - 00:00 :- Farewell Address and introduction of new President by Outgoing President.
00:00 - 00:00 :- Installing new President and transfer of club authority through Collar and
Gavel exchange by Outgoing President
00:00 - 00:00 :- Acceptance speech by New President.
00:00 - 00:00 :- Introduction of new team of office bearers by New President
00:00 - 00:00 :- Oath taking by Office bearers
16. 00:00 - 00:00 :- Exchange of charter from outgoing Secretary to incoming Secretary
00:00 - 00:00 :- Exchange of Sgt-at-arms Band Staff,
00:00 - 00:00 :- Release of Club Bulletin, if published
00:00 - 00:00 :- First Project/Project’s implementation (if planned)
00:00 - 00:00 :- Introduction of Guest of Honour by (name)
00:00 - 00:00 :- Address by Guest of Honour
00:00 - 00:00 :- Introduction of Chief Guest by (name)
00:00 - 00:00 :- Address by Chief Guest
00:00 - 00:00 :- Felicitations and Announcements
00:00 - 00:00 :- Pleasantries
00:00 - 00:00 :- Vote of Thanks by the New Secretary
00:00 - 00:00 :- National Anthem
00:00 - 00:00 :- Adjournment of Meeting by the New President