2. Contents of Workshop
Overview of a Contact Center
Functions of a Contact Center
Contact Center Process Flow
Workforce Management
Contact Center Operation & KPI Matrices
Quality Management
Contact Center Reporting
8. Functions of Contact Center
Workforce Management
Quality Management
Technology Management
Reporting and Communications
Financial Management
9. Contact Center Process Flow
WFM
Operation
MIS
Plan and Monitor
Execution and Managed
Track and Analysis
10. RosterForecast
Review Staff
Plan
Recruit & Hire
Conduct Training
& Nesting
Infrastructure &
Capacity
Validation
Demand Driver Forecast
Capacity Planning
Scheduling
Real-time
Management and
Service Level
Monitoring
Workforce management is the process of getting the “just right” number of staff
in place every hour to maximize service and minimize cost and it's one of the
most important planning and management functions in the call center.
WFM Process Map
Workforce Management
14. Service level is usually defined as the percentage of calls answered within threshold.
Inbound Operation and KPI Matrices
Example:
Abandon rate is the number of calls that hang-up before connecting to an agent.
Calculation: Abandoned / Total Offered
Answer level is the number of contacts that answered.
Calculation: Answered / Total Offered
15. Service Level
Answer Level
Abandon Rate
AHT (Talk Time + Hold Time + ACW Time)
ASA (Average speed of answer)
Service Quality (QA Score, C-Set, D-Set, FCR etc.)
Shrinkage
Adherence (Shift Adherence/Login Adherence)
Attrition
Contact Center KPI Matrices