1. Project Management

2. What is Project Management?
According to the Project Management Institute:
“The application of knowledge, skills, and techniques to execute projects
effectively and efficiently.”
Project Management processes fall into 5 groups:
• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing

3. • Planning and Defining Scope
• Activity Planning and Sequencing
• Resource Planning
• Developing Schedules
• Time Estimating
• Cost Estimating
• Developing a Budget
• Controlling Quality
• Managing Risks and Issues
• Creating Charts and Schedules
• Risk Analysis
• Benefits Realisation
• Scalability, Interoperability and
Portability Analysis
• Documentation
• Team Leadership
• Strategic Influencing
• Customer Liaison
What does a PM do?
A Project Manager (PM) has ultimate responsibility for all project management processes. Specifically,
they do the following:

4. Purpose of this Workshop!
• Manage team projects in classes, work, extra-curriculars
• Better self-management and time management skills
• General overview of how large projects work in the “real world”

5. Purpose of this Workshop!

6. Initiating

7. Define Scope
Scope – A list of specific project goals, deliverables, tasks, costs, resources,
constraints, deadlines, and the major players.
Simple Example:
The outcome for this project is as follows: an easy-to-use web portal where users can upload text (.txt) files for conversion to
Daisy/MP3 audio files which can then be downloaded and stored on SD cards for playback on an economical Daisy Audio
player.
Planned features for the web portal include:
● Record keeping of what files users upload, convert, and download
● Database of files that have been uploaded and converted previously
● Producing an audio file which allows user to skip to different sections in the audio file. These sections are denoted by the
given text file

8. Planning, Monitoring
and Controlling
Charts and Timelines

9. PERT
PERT - Program Evaluation and Review Technique
A graphical representation of the predicted course of a project. Used to
schedule, organize, and coordinate tasks within a project.

11. Gantt Chart
A chart in which a series of horizontal lines shows the amount of work done or
production completed in certain periods of time in relation to the amount
planned for those periods.

13. PERT
• Can see task dependencies
• Emphasizes relationships
between tasks
• Can do CPM analysis
Gantt
• Easier to read project status
• Emphasizes time between tasks
• Shows Big Picture
PERT vs. Gantt

14. Executing
One step at a time...

15. Closing

16. Closing
Only 2 options:
A) All tasks completed
B) Project canceled
In Either Case:
• Evaluate
o Results
o What can we do better next time?
o Next Steps?
• Write a detailed report to sponsors, customers, stakeholders, etc.
• Celebrate!

17. Conclusion
Take what you just learned
And throw it away! (aka agile project management)
Don’t need to follow every step
Most important thing: Project Scope
A well defined objective = key to success

18. Activity
Draw a Gantt or PERT chart for the following project scope:
New Software Training Workshop:
With the completion of development of new internal application CoolPMTools,
we now need to plan and execute a workshop to train employees on its use.
We plan to have all employees trained within the next 4 weeks. The life
cycle for this project will be as follows:
• Selection of Workshop Leaders - variable time
• Training of Workshop Leaders - 1-2 weeks
• Workshop Preparation and Practice - 1-2 weeks
• Scheduling of Workshops (at least 1 week in advance of any single
workshop date) - variable time
• Advertising Workshop - variable time
• Workshop Execution (5 separate workshop dates) - variable time
• Workshop Review - 1 day

19. Questions?