2. GOVERNMENT COLLEGE WOMEN
UNIVERSITY FAISALABAD
COURSE TITLE: ENGLISH ll:
COMMUNICATION SKILLS
COURSE CODE : ENG-322
PROGRAM : BS
SEMESTER: 2nd
SESSION: 2019-2023
TOPIC: ORAL PRESENTATION SKILLS
LECTURE PART 2

4. PREPARING AN ORAL
PRESENTATION
 Oral presentations have three
compulsory elements that clearly define
the oral exchange of information.
These elements are:
• The presenter
• The audience
• The specific content and definite
objective to be achieved

5. Steps For Preparation
 A presenter should undertake the following
steps to prepare for the presentation:
1. Identify the purpose and goal of the
presentation
2. Analyze the audience and their needs
3. Collate the relevant information
4. Design and organize the information
5. Time the presentation
6. Decide on the medium of presentation and
visual aids
7. Become familiar with the location of the
presentation

6. Defining the Purpose of
Presentation
 Before making a presentation, the presenter
should ask himself or herself : Why am I
giving this presentation?
 The presenter may be giving the presentation
to:
 Sell something or persuade people to follow
a course of action that they may not be
inclined towards.
 Inform people about an idea or describe a
business opportunity to gain support for
some course of action or to suggest a likely
course of action for the future.

7. • Gather people’s views on new plan
products or proposals to introduce
changes.
• Put across a problem to seek a solution
or to minimize people’s reaction to it.
• Create awareness by sharing information,
without requiring any action or response.
• Motivate, educate or impart training to
promote a more productive work culture.
 After identifying his or her objectives, the
presenter should outline it in a single
sentence.

8. Organize the Contents
An oral presentation needs:
1. Introduction: 3 minutes
• The introduction indicates the main idea of the
presentation.
• This helps the audience know the subject and focus
on the presentation.
2. Main body: 15minutes
• The main part of the presentation informs the
audience about the advantages of the proposal.
• This section would include findings of the survey
and analysis of the data.
• It should be divided into sub-sections.

9. 3. Conclusion: 2 minutes
• The conclusion summarizes the presenter’s main
arguments.
• Repeat the main idea of your presentation.
• Restate the most important points with supporting
information.
• Thank your audience.
• Invite questions.
4.Question-answer session: 10 minutes
• This is an important opportunity for audience
interaction.
• The presenter should encourage questions.
• The presenter should answer each question seriously
and with honesty.

11. TIPS
 Know your audience
 Use structure to build on ideas
 Use Visuals
 Repetition is your friend
 Have a story to tell
 Be relatable and authentic
 Build your confidence with practice

12. Video

14. 1.Take your time getting
ready to speak.
• Don’t rush to the podium.
• Walk slowly to your mark.
• Being relaxed and deliberate.
• Stretch the time you have and use it to
prepare yourself.
• Consider what your opening lines will be.
• Buy some extra time by shaking hands or
adjusting the microphone stand before
speaking.

15. 2.Calm Your Nerves
 Take deep breaths to calm yourself.
 Let your mind settle, so you can concentrate on the
task.
 Shut out all unnecessary distractions that might
steal your attention.
 stifle anxious thoughts that might cause you to
doubt yourself.
 Assume that everyone around you wants to see
you succeed.
 Confront the reality of your situation to avoid being
blindsided by panic.
 Accept that you have to give a speech and then
focus all your resources on giving a good one.

16. 3. Project a Confident Aura
 Face your audience boldly and smile.
 Make eye contact with those closest to you.
 Display confident body language-try not to
tremble or arrange yourself awkwardly.
 Think positive thoughts to reassure
yourself.
 The more confident you make yourself
appear, the more confident you’ll feel.
 Relax! Speaking in front of a crowd is not
that big a deal.

17. 4. Make a Short
Introduction
 Don’t just jump right into the main idea of
your speech.
 First, introduce yourself to them.
 Tell them your name and your relation to
the event or role as a speaker.
 Don’t avert to the fact that you’re
unprepared or try to cushion their
acceptance of your speech.
 Talk frankly and energetically.

18. 5. Speak Fluidly and
Naturally
 Have a clear subject in your mind.
 Keep yourself focused on conveying your
message.
 Talk about what you know.
 Avoid topics you’re uninformed or ambivalent
about.
 Don’t overcomplicate the structure of your speech.
 Use simple sentences that follow a logical
progression
 Enunciate your words carefully to keep yourself
from getting shy.
 Slowing yourself down a little will give your mind

19. 6. Keep it Brief
 An impromptu speech should be short
and sweet.
 It’s best to limit your address to right
around or just under two minutes.
 Be considerate of your audience’s
attention span.
 If you draw things out for too long, they’ll
start to grow disinterested and your
speech will lose gumption.
 Two minutes will fly by once you start
speaking.

20. 7. Have an endpoint in
mind
 In the few moments you have before
you go on, get an idea of how you’re
going to finish your presentation.
 Keep your conclusion brief.
 Repeat the main idea of your
presentation.
 It’s alright to sign off with a simple
“thank you for your time”.