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Russell Martin &
                                                                 Associates
                                                                   (317) 475-9311
                                                               info@russellmartin.com
                                                               www.russellmartin.com



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                                                                           &   A       S       S       O       C       I       A       T       E       S
What is a
Virtual Book
Signing?




Page 2    © Russell Martin & Associates www.russellmartin.com
Dare to
             It’s not enough!                                                  Properly
             There’s DRAMA!!                                                    Manage
                                                                                  Resources!
             Define                    Plan                Manage                    Review                                              END
START                   initiate                plan                     monitor               close
      1. Set Business              1. Determine          1. Control work           1. Close the project
         Objectives                   Milestones            in progress
                                                                                   2. Turn over
      2. Establish Project         2. Schedule Task 2. Provide                        deliverables
         Scope                        Dependencies     status and
                                                                                   3. Hold Project
                                                       feedback
      3. Set Project               3. Adjust for                                      Review
         Objectives                   Resource      3. Leverage
                                                                                   4. Celebrate
                                      Dependencies     Governance
      4. Mitigate Risks                                                               accomplishments
                                   4. Create budget 4. Resolve
      5. Establish Constraints
                                                       conflict
      6. Plan communications
      7. Establish Governance
         Plan                                       INFLUENCE
   Page 3               © Russell Martin & Associates www.russellmartin.com
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         &   A       S       S       O       C       I       A       T       E       S
Project         Project
                                                        Sponsor         Manager
• Provides status reports to stakeholders                  ____         ____
• Assigns tasks to people                                  ____         ____
• Determines the business objectives                       ____         ____
• Determines the project objectives                        ____         ____
• Recommends what to do when money,
    time or quality are threatened                         ____         ____
• Decides what to do when money,
    time or quality are threatened                         _____        _____



  Page 5          © Russell Martin & Associates www.russellmartin.com
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                                                                                  &   A       S       S       O       C       I       A       T       E       S
Increase Revenue by…
                           Avoid Cost
                           Improve Service




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                                                               &   A       S       S       O       C       I       A       T       E       S
A-D   E-O   P-Z




C
O
S
T



R
E
V
E
N
U
E

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DEFINE The Scope Diagram
                                                                 Governance       Sponsor:
          Charities
                                                                                    CEO
                                                                      Budget
                                                                       Status
             Volunteers
                                          Volunteer                    Communication Plan
              Food                           Day
                                           Project                       Budg
                                                                             et
                  Budget                                                Need
                                                Training
                                                                                     Corporate
                                                           Schedule
                                    Available



                                                                                   Communications


          Catering
                                                Employees




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                     © Russell Martin & Associates www.russellmartin.com
                                                                                                    &   A       S       S       O       C       I       A       T       E       S
$75 OFF
         Managing Projects Web Series
         When you purchase a signed copy of Managing
              Projects Book during this webinar




               use code MP75Bk at checkout
           Registration must occur at same time book is purchased.




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          &   A       S       S       O       C       I       A       T       E       S
A triplet is a set of three words that are linked by a common fourth word. Here's an example:

MAKER - TENNIS - STICK

What word links these three words? The linking word should appear before or after each of the
three words to form well-known compound words or phrases.

The correct answer for this triplet is MATCH as in match maker, tennis match, and match stick.

Here are 27 more triplets for you to solve. After you have solved all of them, read the first letters of
the link words for an amazingly accurate listing of your personality traits.



ESTIMATE HOW MANY YOU WILL SOLVE IN TWO MINUTES:




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                                                                                                   &   A       S       S       O       C       I       A       T       E       S
1. SMOKE - COMPUTER - PLAY
          2. GUN - SLOT - TIME
          3. BURGLAR - CLOCK - FIRE
          4. WEED - WASH - TIME
          5. CRIER - DOWN - GHOST
          6. PAN - MIX - CHEESE
          7. HERRING - CROSS - TAPE
          8. EVIL - GLASSES - WITNESS
          9. ORANGE - INSURANCE - SECRET
          10. BABY - SHOW - DOUBLE
          11. TREASURE - BARRIER - EASTER
          12. ACTIVE - MAIL - VOTE
          13. BODY - CHANNEL - MUFFIN
          14. LEADER - WESTERN - LABOR
          15. DOUGH - CHEST - CRACKER
          16. ROADS - DOUBLE - STITCH
          17. PUBLIC - SECOND - POLL
          18. TAG - DROPPING - MAIDEN
          19. DEATH - FORGE - GIRL
          20. MAIL - AMERICAN - LANE
          21. SILENT - MARE - CLUB
          22. FREE - MAGAZINE - CAPSULE
          23. RED - BOTTLE - BLOT
          24. NUMBER - JOB - COUPLE
          25. BAD - LETTER - LEAK
          26. FIRE - WRESTLING - CHAIR
          27. BASKET - DETERGENT - DIRTY

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                                            &   A       S       S       O       C       I       A       T       E       S
SCREEN 1. SMOKE - COMPUTER - PLAY
          MACHINE 2. GUN - SLOT - TIME
          ALARM 3. BURGLAR - CLOCK - FIRE
          RAG 4. WEED - WASH - TIME
          TOWN 5. CRIER - DOWN - GHOST
          CAKE 6. PAN - MIX - CHEESE
          RED 7. HERRING - CROSS - TAPE
          EYE 8. EVIL - GLASSES - WITNESS
          AGENT 9. ORANGE - INSURANCE - SECRET
          TALK 10. BABY - SHOW - DOUBLE
          ISLAND 11. TREASURE - BARRIER - EASTER
          VOICE 12. ACTIVE - MAIL - VOTE
          ENGLISH 13. BODY - CHANNEL - MUFFIN
          UNION 14. LEADER - WESTERN - LABOR
          NUT 15. DOUGH - CHEST - CRACKER
          CROSS 16. ROADS - DOUBLE - STITCH
          OPINION 17. PUBLIC - SECOND - POLL
          NAME 18. TAG - DROPPING - MAIDEN
          VALLEY 19. DEATH - FORGE - GIRL
          EXPRESS 20. MAIL - AMERICAN - LANE
          NIGHT 21. SILENT - MARE - CLUB
          TIME 22. FREE - MAGAZINE - CAPSULE
          INK 23. RED - BOTTLE - BLOT
          ODD 24. NUMBER - JOB - COUPLE
          NEWS 25. BAD - LETTER - LEAK
          ARM 26. FIRE - WRESTLING - CHAIR
          LAUNDRY 27. BASKET - DETERGENT - DIRTY
          Your personality traits: Smart, creative, unconventional.

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                                                                      &   A       S       S       O       C       I       A       T       E       S
Summer Special: Bundle & Save
           Purchase the Rocket Game & Managing Projects
                     TOGETHER and save $150
                      Offer Ends 8/1/12




                Purchase Here
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          &   A       S       S       O       C       I       A       T       E       S
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          &   A       S       S       O       C       I       A       T       E       S
http://www.catalystoc.com/files/Organ




Page 18
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                               &   A       S       S       O       C       I       A       T       E       S
25%   1 Hour 1 Tool Module
                Complete Set
                     Use Code


          OFF
                   25Summer12
                    at checkout
                 Valid thru 8/1/12




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          &   A       S       S       O       C       I       A       T       E       S
Careful    C                                        D
          Objective, clear                                                         Urgent
          High standards                                                           Pioneering
            Good analyst                                                           Innovative
                 Detailed                                                          Driven
                    Picky                                                          Likes challenge
                    Aloof                                                          Demanding
                  Fearful                                                          Quick to anger



     Steady and sincere                                                            Optimistic
                  Patient                                                          Motivator
              Empathetic                                                           Team Player
                  Logical                                                          Problem solver
        Service-oriented                                                           Emotionally needy
  Apathetic under stress                                                           Inattentive
                  Passive                                                          Trusting
          Resists change                                                           Poor with
                                                                                    details



                             S                                          I

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FREE   DISC and Workplace
            Motivator Assessment
                    Email
            info@russellmartin.com

               Valid thru 7/1/12




Page 22
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                                     &   A       S       S       O       C       I       A       T       E       S
Accountable    Responsible



          Project   Task            Project   Task          Due       Comments    Complete
                                    Manager   Owner
          VolDay    Finalize        Tai       Lou           6/8/11    Email
                    charity                                           results
          VolDay    Review with     Tai       Lou           6/12/11   Needs
                    Sponsor                                           approvals
          VolDay    Establish       Tai       Jo            6/15/11
                    messaging
                    needed
          VolDay    Contact         Tao       :pi           6/15/11   Already
                    United Way                                        done by
                                                                      charity
          VolDay    Invite          Tai       Maria         6/15/11
                    employees
          VolDay    Finalize        Tai       Brittney      6/18/11
                    Caterer



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15%    OFF
                Managing Projects Web Series
                Use code 15ManProjWeb at checkout




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                                                    &   A       S       S       O       C       I       A       T       E       S
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          &   A       S       S       O       C       I       A       T       E       S
1. Describe the problems experienced on the project by entering on
   this line the emotion you felt: __________.
   Rank the intensity of that emotion (1 = low, 10 = high): _____.

4. What factors contributed to your feelings about the problems?


7. Describe the successes experienced on the project by entering on
   this line the emotion you felt: __________.
   Rank the intensity of that emotion (1 = low, 10 = high): _____.

10. What factors contributed to your feelings about the successes?



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$150 OFF
                     ANY RMA Public
          Class must be listed in Public Workshop category
                            of RMA e-store




                use code 150RMA at checkout
                    Good for classes thru 8/31/12




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                                                             &   A       S       S       O       C       I       A       T       E       S
Page 28
          R   U   S       S       E   L   L       M       A       R       T   I   N


          &   A       S       S       O       C       I       A       T       E       S
Get FREE Managing Projects
                         Books for your Team

                 •     Schedule a live
                        workshop by
                         June 30th
                     • Pay Deposit

                 Email Brittney
                 bbhelt@russellmartin.com
 Purchase Here       Workshops include Behaviors &
                   Motivators Assessment, workbooks,
                 course supplies and instruction for up to
                               20 learners


                         3-day wkshp: 20 books
                         2-day wkshp: 15 books
                         1-day wkshp: 10 books

                 1-day= $7500, 2-days= $12,000, 3-days=$15,000
                          Price does not include travel
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          &   A       S       S       O       C       I       A       T       E       S
Buy 1, Get 1 Free
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             Valid thru 6/12/12




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                                  &   A       S       S       O       C       I       A       T       E       S
317-257-0684
          http://www.spiralimpact.com




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                                        &   A       S       S       O       C       I       A       T       E       S
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          &   A       S       S       O       C       I       A       T       E       S
At www.russellmartin.com:
            •Purchase books
            •Get our LEARNING FLASH e-zine for more tips
            and tools
            •Find out about workshops, webinars, e-
            learning and virtual alumni communities


                   @nolecture                                          Lou Russell

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Managing Projects Virtual Book Signing

  • 1. Russell Martin & Associates (317) 475-9311 info@russellmartin.com www.russellmartin.com Page 1 © Russell Martin & Associates www.russellmartin.com R U S S E L L M A R T I N & A S S O C I A T E S
  • 2. What is a Virtual Book Signing? Page 2 © Russell Martin & Associates www.russellmartin.com
  • 3. Dare to It’s not enough! Properly There’s DRAMA!! Manage Resources! Define Plan Manage Review END START initiate plan monitor close 1. Set Business 1. Determine 1. Control work 1. Close the project Objectives Milestones in progress 2. Turn over 2. Establish Project 2. Schedule Task 2. Provide deliverables Scope Dependencies status and 3. Hold Project feedback 3. Set Project 3. Adjust for Review Objectives Resource 3. Leverage 4. Celebrate Dependencies Governance 4. Mitigate Risks accomplishments 4. Create budget 4. Resolve 5. Establish Constraints conflict 6. Plan communications 7. Establish Governance Plan INFLUENCE Page 3 © Russell Martin & Associates www.russellmartin.com R U S S E L L M A R T I N & A S S O C I A T E S
  • 4. Page 4 R U S S E L L M A R T I N & A S S O C I A T E S
  • 5. Project Project Sponsor Manager • Provides status reports to stakeholders ____ ____ • Assigns tasks to people ____ ____ • Determines the business objectives ____ ____ • Determines the project objectives ____ ____ • Recommends what to do when money, time or quality are threatened ____ ____ • Decides what to do when money, time or quality are threatened _____ _____ Page 5 © Russell Martin & Associates www.russellmartin.com R U S S E L L M A R T I N & A S S O C I A T E S
  • 6. Increase Revenue by… Avoid Cost Improve Service Page 6 © Russell Martin & Associates www.russellmartin.com R U S S E L L M A R T I N & A S S O C I A T E S
  • 7. A-D E-O P-Z C O S T R E V E N U E Page 7 R U S S E L L M A R T I N & A S S O C I A T E S
  • 8. DEFINE The Scope Diagram Governance Sponsor: Charities CEO Budget Status Volunteers Volunteer Communication Plan Food Day Project Budg et Budget Need Training Corporate Schedule Available Communications Catering Employees Page 8 R U S S E L L M A R T I N © Russell Martin & Associates www.russellmartin.com & A S S O C I A T E S
  • 9. $75 OFF Managing Projects Web Series When you purchase a signed copy of Managing Projects Book during this webinar use code MP75Bk at checkout Registration must occur at same time book is purchased. Page 9 Purchase Here R & U A S S S S E L O L C M I A A R T T I E N S
  • 10. Page 10 R U S S E L L M A R T I N & A S S O C I A T E S
  • 11. A triplet is a set of three words that are linked by a common fourth word. Here's an example: MAKER - TENNIS - STICK What word links these three words? The linking word should appear before or after each of the three words to form well-known compound words or phrases. The correct answer for this triplet is MATCH as in match maker, tennis match, and match stick. Here are 27 more triplets for you to solve. After you have solved all of them, read the first letters of the link words for an amazingly accurate listing of your personality traits. ESTIMATE HOW MANY YOU WILL SOLVE IN TWO MINUTES: Page 11 R U S S E L L M A R T I N & A S S O C I A T E S
  • 12. 1. SMOKE - COMPUTER - PLAY 2. GUN - SLOT - TIME 3. BURGLAR - CLOCK - FIRE 4. WEED - WASH - TIME 5. CRIER - DOWN - GHOST 6. PAN - MIX - CHEESE 7. HERRING - CROSS - TAPE 8. EVIL - GLASSES - WITNESS 9. ORANGE - INSURANCE - SECRET 10. BABY - SHOW - DOUBLE 11. TREASURE - BARRIER - EASTER 12. ACTIVE - MAIL - VOTE 13. BODY - CHANNEL - MUFFIN 14. LEADER - WESTERN - LABOR 15. DOUGH - CHEST - CRACKER 16. ROADS - DOUBLE - STITCH 17. PUBLIC - SECOND - POLL 18. TAG - DROPPING - MAIDEN 19. DEATH - FORGE - GIRL 20. MAIL - AMERICAN - LANE 21. SILENT - MARE - CLUB 22. FREE - MAGAZINE - CAPSULE 23. RED - BOTTLE - BLOT 24. NUMBER - JOB - COUPLE 25. BAD - LETTER - LEAK 26. FIRE - WRESTLING - CHAIR 27. BASKET - DETERGENT - DIRTY Page 12 R U S S E L L M A R T I N & A S S O C I A T E S
  • 13. SCREEN 1. SMOKE - COMPUTER - PLAY MACHINE 2. GUN - SLOT - TIME ALARM 3. BURGLAR - CLOCK - FIRE RAG 4. WEED - WASH - TIME TOWN 5. CRIER - DOWN - GHOST CAKE 6. PAN - MIX - CHEESE RED 7. HERRING - CROSS - TAPE EYE 8. EVIL - GLASSES - WITNESS AGENT 9. ORANGE - INSURANCE - SECRET TALK 10. BABY - SHOW - DOUBLE ISLAND 11. TREASURE - BARRIER - EASTER VOICE 12. ACTIVE - MAIL - VOTE ENGLISH 13. BODY - CHANNEL - MUFFIN UNION 14. LEADER - WESTERN - LABOR NUT 15. DOUGH - CHEST - CRACKER CROSS 16. ROADS - DOUBLE - STITCH OPINION 17. PUBLIC - SECOND - POLL NAME 18. TAG - DROPPING - MAIDEN VALLEY 19. DEATH - FORGE - GIRL EXPRESS 20. MAIL - AMERICAN - LANE NIGHT 21. SILENT - MARE - CLUB TIME 22. FREE - MAGAZINE - CAPSULE INK 23. RED - BOTTLE - BLOT ODD 24. NUMBER - JOB - COUPLE NEWS 25. BAD - LETTER - LEAK ARM 26. FIRE - WRESTLING - CHAIR LAUNDRY 27. BASKET - DETERGENT - DIRTY Your personality traits: Smart, creative, unconventional. Page 13 R U S S E L L M A R T I N & A S S O C I A T E S
  • 14. Summer Special: Bundle & Save Purchase the Rocket Game & Managing Projects TOGETHER and save $150 Offer Ends 8/1/12 Purchase Here Page 14 R U S S E L L M A R T I N & A S S O C I A T E S
  • 15. Page 15 R U S S E L L M A R T I N & A S S O C I A T E S
  • 16. Page 16 R U S S E L L M A R T I N & A S S O C I A T E S
  • 17. Page 17 R U S S E L L M A R T I N & A S S O C I A T E S
  • 18. http://www.catalystoc.com/files/Organ Page 18 R U S S E L L M A R T I N & A S S O C I A T E S
  • 19. 25% 1 Hour 1 Tool Module Complete Set Use Code OFF 25Summer12 at checkout Valid thru 8/1/12 Page 19 R U S S E L L M A R T I N & A S S O C I A T E S
  • 20. Page 20 R U S S E L L M A R T I N & A S S O C I A T E S
  • 21. Careful C D Objective, clear Urgent High standards Pioneering Good analyst Innovative Detailed Driven Picky Likes challenge Aloof Demanding Fearful Quick to anger Steady and sincere Optimistic Patient Motivator Empathetic Team Player Logical Problem solver Service-oriented Emotionally needy Apathetic under stress Inattentive Passive Trusting Resists change Poor with details S I Page 21 © Russell Martin & Associates www.russellmartin.com R & U A S S S S E L O L C M I A A R T T I E N S
  • 22. FREE DISC and Workplace Motivator Assessment Email info@russellmartin.com Valid thru 7/1/12 Page 22 R U S S E L L M A R T I N & A S S O C I A T E S
  • 23. Accountable Responsible Project Task Project Task Due Comments Complete Manager Owner VolDay Finalize Tai Lou 6/8/11 Email charity results VolDay Review with Tai Lou 6/12/11 Needs Sponsor approvals VolDay Establish Tai Jo 6/15/11 messaging needed VolDay Contact Tao :pi 6/15/11 Already United Way done by charity VolDay Invite Tai Maria 6/15/11 employees VolDay Finalize Tai Brittney 6/18/11 Caterer Page 23 © Russell Martin & Associates www.russellmartin.com R & U A S S S S E L O L C M I A A R T T I E N S
  • 24. 15% OFF Managing Projects Web Series Use code 15ManProjWeb at checkout Page 24 R U S S E L L M A R T I N & A S S O C I A T E S
  • 25. Page 25 R U S S E L L M A R T I N & A S S O C I A T E S
  • 26. 1. Describe the problems experienced on the project by entering on this line the emotion you felt: __________. Rank the intensity of that emotion (1 = low, 10 = high): _____. 4. What factors contributed to your feelings about the problems? 7. Describe the successes experienced on the project by entering on this line the emotion you felt: __________. Rank the intensity of that emotion (1 = low, 10 = high): _____. 10. What factors contributed to your feelings about the successes? Page 26 © Russell Martin & Associates www.russellmartin.com R & U A S S S S E L O L C M I A A R T T I E N S
  • 27. $150 OFF ANY RMA Public Class must be listed in Public Workshop category of RMA e-store use code 150RMA at checkout Good for classes thru 8/31/12 Page 27 R U S S E L L M A R T I N & A S S O C I A T E S
  • 28. Page 28 R U S S E L L M A R T I N & A S S O C I A T E S
  • 29. Get FREE Managing Projects Books for your Team • Schedule a live workshop by June 30th • Pay Deposit Email Brittney bbhelt@russellmartin.com Purchase Here Workshops include Behaviors & Motivators Assessment, workbooks, course supplies and instruction for up to 20 learners 3-day wkshp: 20 books 2-day wkshp: 15 books 1-day wkshp: 10 books 1-day= $7500, 2-days= $12,000, 3-days=$15,000 Price does not include travel Page 29 R U S S E L L M A R T I N & A S S O C I A T E S
  • 30. Page 30 R U S S E L L M A R T I N & A S S O C I A T E S
  • 31. Buy 1, Get 1 Free PDU Module Enter code B1G1PDU at checkout Valid thru 6/12/12 Purchase Here Page 31 R U S S E L L M A R T I N & A S S O C I A T E S
  • 32. 317-257-0684 http://www.spiralimpact.com Page 32 R U S S E L L M A R T I N & A S S O C I A T E S
  • 33. Page 33 R U S S E L L M A R T I N & A S S O C I A T E S
  • 34. At www.russellmartin.com: •Purchase books •Get our LEARNING FLASH e-zine for more tips and tools •Find out about workshops, webinars, e- learning and virtual alumni communities @nolecture Lou Russell Page 34 © Russell Martin & Associates www.russellmartin.com R & U A S S S S E L O L C M I A A R T T I E N S

Editor's Notes

  1. Go over the Contents – The point of PM is to COMMUNICATE. Everything we do on a project should improve COMMUNICATION. If not, don’t do it. PM is not hard – it just takes DISCIPLINE.
  2. The PM does not OWN the project – the business owns the project, represented by the Project Sponsor (more on this in a few pages). They are accountable for project deliverables, but sometimes people get freaked out as PMs and forget that they are not their project. The ROLE (versus the person) of PM is to Plan, Organize and Control the project. The PM is in three time states at the same time- looking back to learn from past experiences, in the now to deal with whatever is happening today, and looking forward to other possible challenges. The Project Team members ‘do’ the project – write the course, code the e-learning etc. Often, a person plays the role of both PM and a Team Member. Here I recommend that people hold time on their calendars to do project management to make sure that under stress they don’t neglect ‘watching’ the project. You may be able to look at the results of the first bridge building exercise to show how the lack of an assigned project manager influenced the success of the project. Do option exercise 1.3 here.
  3. IR – Increase Revenue, AC – Avoid Cost, IS – Improve Service (I call IRACIS the greek goddess of business) Business objectives clarify why this is a good investment for the enterprise. They may or may not be fully the responsibility of this project (for example, you may have a project to deliver leadership training, but the staff may not be held accountable for adopting new leadership behaviors). Ex: 2.1 Be sure the Business Objectives they write are not a ‘means to an end’. For example, “Implement Succession Planning” or “Implement a Learning Management System (LMS)” are not business objectives. Keep asking the question ‘WHY?’ until the answers reflects Increased Revenue, Avoided Cost, Improved Service, Regulatory or Competition.
  4. Use this at the beginning of MANAGE – cut and paste it from Excel into the email body and send it to all stakeholders each week (or more if the risk dictates). Red means the task is late, strikethrough means the task will not be done, X means complete. Optional ex. 4.1