We've produced these exercises to help you design your day. Use them on your own, or with colleagues, to come up with a happier, more productive routine, to change your relationship with email, and hold better meetings. Share your experiences of using them with us at @NokiaatWork and #SmarterEveryday.

1. Share your results:
@nokiaatwork and
#smartereveryday
Designing
your day:
resources
Nokia@Work has produced this
set of tools and exercises in
conjunction with People Who Do,
to help you design your day.
Use them on your own, or with
your colleagues, to come up
with a happier, more productive
routine, to change your
relationship with email, and hold
better meetings.
Share your experiences of
using them with us at
@NokiaatWork and
#SmarterEveryday.

2. Share your results:
@nokiaatwork and
#smartereveryday
1
I will be selective.
I will only CC
people who really
need to be CC’d,
to help people
focus on what’s
really important.
2
I will be clear.
My email subject
lines will give the
topic, the project
and the level of
priority and I will
keep my emails as
short as I can, to
make them easy
to understand and
respond to.
3
I will be concrete.
I won’t ask open-
ended questions
and I will give
the necessary
information upfront,
to help keep email
chains as short
as possible.
4
I will be generous.
I will use acronyms
like NNTR (no need
to reply) and EOM
(end of message) to
make things easier
for the people
I’m emailing.
Smarter email manifesto.
Sign up to the four core principles of our email
manifesto to reduce email burden for you and
your colleagues. Try and get other people in your
organisation on board to see even better results.
I will commit to this so I can be
#smartereveryday
...........................................

3. Share your results:
@nokiaatwork and
#smartereveryday
Smarter meetings
checklist.
Done right, meetings are an invaluable business tool - but done wrong, they can be a
drain on your time and energy. Use our checklist to help make your meetings smarter
and more productive.
Purpose: make sure you know why
you’re meeting and your objective.
Time, place and format: think
about whether you need to meet
in person, how long you need, and
where and when you’ll meet.
Agenda: create and distribute a
written agenda for your meeting,
listing the topics you’ll cover
and the desired outcome.
People: think about who needs
to attend and why, and decide
who will chair the meeting, take
notes and track actions.
Prep: make sure that everyone
knows what tasks they need to
complete or what reading they
need to do before the meeting.
Before the meeting
Time: stick to your start
and end times.
Agenda: stay on topic.
Notes: take notes and keep a record
of who needs to do what by when.
Review: was the meeting effective,
did you reach your objective?
During the meeting
Notes:
Notes: send them round
as quickly as possible.
Actions: complete any
actions you were set.
Report: report back with
updates as required.
After the meeting

4. Share your results:
@nokiaatwork and
#smartereveryday
Smarter email experiment.
1. Only check your email
four times a day.
Tell people about your plan
and let them know that they
should call instead if they need
an immediate response.
2. Use the phone
three times a day
Pick up the phone and give
someone a call when you
would normally have emailed.
3. Write twice a day
Write someone a handwritten
note instead of emailing.
4. Respond in person once a day
Go for a walk and reply face to
face instead of sending an email.
Try this two week smart email experiment and see if it changes your relationship
with your inbox. We’ve set you four challenges - tick the box each day you manage to
achieve them. At the end of the week, don’t forget to tell us about your progress at
@NokiaatWork, or using #SmarterEveryday
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5. Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
In this drawing exercise, we’ll help you work out how you can
design a better day. Don’t forget to share your drawings with us
@NokiaatWork, or using #SmarterEveryday
Draw your worst day page
Draw your current day on this page. It might help to pick a recent day
when things didn’t go as planned. Include rough sketches of all the things
that happened, from when you woke up to when you went to sleep. It’s
not a drawing competition, so don’t worry if you only draw stick people.
Draw your perfect day page.
Draw your ideal day from the moment you wake to the time
you go to bed on this page. Include projects and ideas
for projects that may have been put off for a while.

6. Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
In this drawing exercise, we’ll help you work out how you can
design a better day. Don’t forget to share your drawings with us
@NokiaatWork, or using #SmarterEveryday
Draw your timeline
Grab your diary and use this page to create a timeline of a recent tough day. Write down all
your main activities, including when you checked email, when you were in meetings, when
you were travelling and when you were distracted or not getting anything productive done.
Then map out the blocks and barriers that got in your way, like distractions and low
energy. Also pinpoint the times you were ‘in the flow’ and getting your best work done.
6.00am 9.00am

7. Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
Come up with solutions. Look back at the previous pages and think about what you can learn from them. Use this page to come
up with ideas as to how you you can get around the blocks and barriers, and make your everyday look more like your perfect day.
Split them into three categories:
1.Things you can do alone 2. Things you can do with others or your company
3. Things that you’d like to do, but might be audacious.

8. Share your results:
@nokiaatwork and
#smartereveryday
Draw a smarter day exercise.
Make your smarter day happen. Look back at your ideas and
decide what changes you can commit to making - write them
down in the space below. It could be a subtle change to the way
you start everyday, introducing new software or tools, or even
totally changing the way you work.
Write down your changes here.

9. Share your results:
@nokiaatwork and
#smartereveryday
Smarter prioritising
experiment.
This experiment will help you prioritise,
focus and enjoy a sense of achievement.
1. At the start of each day, take
a few minutes to review your
tasks and calendar items. Of all
the things on your list and in
your calendar, pick just three
things and commit to definitely
doing them that day.
Make sure you include personal
tasks, me time and activities
with your family as well as work
ones. Can’t decide what three
things to pick?
Write out a task list in order of
priority. Do the first three things
and ignore everything else.
2. Write each task in the grid
below.
3. Cross each task off as you
complete them.
4. At the end of the week, look
back at the things you have
completed, and enjoy the sense
of achievement and progress.

10. Share your results:
@nokiaatwork and
#smartereveryday
1. Pick a weekday that you can
work and live without screens.
That means computers, TVs,
tablets and the online parts
of your mobile phone.
2. Plan what you need to do in
that day, bearing in mind you will
have no access to online content,
documents, television, etc.
• Think about documents/
content you might need to
print out.
• Warn people who would expect
you to check and respond to
email that day.
• Consider what might be the
best work for you to be doing
on this day.
• Think about what you might
need outside of work, like
books, magazines, board
games, time with your partner
and friends, and plan for this.
Smarter screen
time experiment
Try this experiment to reassess your relationship
with the screens in your life. It’s quite extreme,
so try it once, just for a day, to bring your screen
addictions to light and give you the confidence to
make smaller more permanent changes that help
you get smarter everyday.
3. If you use your phone as an alarm clock, buy a clock. Make sure you don’t take
your phone into your bedroom the night before your first no screen day.
4. Enjoy your no screen day.
5. At the end of the day, write your feelings about the day in the space
below. take note of what worked, what didn’t, the times you felt you
needed a screen to do something, and how you coped. (or didn’t!)
6. Write down changes you think you can make based on what you learnt