Practical Approaches to the Implementation of the HEFCE OA Policy workshop- 26th September 2014 Presentation by Helen Ellis, Regional Sales Manager, IOP on the challenges for publishers of OA implementation.

1. Practical Approaches to Implementation of
HEFCE OA Policy - Challenges for publishers
Helen Ellis
Regional Manager
September 2014

2. Outline
• IOP Publishing
• IOP and open access
• Delivering open access in the UK
• The challenges for learned society publishers

4. About The Institute of Physics
• A scientific society, established in 1874
• Worldwide membership of 50,000+
• Mission is to advance physics education, research and application
• Engages with policymakers, students and educators, and the general
public
• www.iop.org

6. 1994
First IOP journals go online
1998
NJP launches –first gold OA
physics journal
2002
Budapest open access
initiative
2003
Berlin Declaration on
open access
2004
Journal of Physics:
Conference Series launches
2005
ERL launches
2008
Two new OA conference series titles and
Science and Technology of Advanced Materials
2010
Advances in Natural
Sciences: Nanoscience
and Nanotechnology
2011
Finch Committee meets
20 years of open access
2012
Finch Report
CC BY licence
Green embargo policy
Hybrid option
2013
IOP RCUK compliant
OSTP Memorandum
IOP signs up to CHORUS
2014
FWF and RLUK pilots
Access to Research and
SCOAP3 launches
Referee credits
Figshare pilot
HEFCE compliance
NSFC policy
Horizon 2020 policy
FundRef
2002
1998
2003 2004
2005
1994
2008
2010
2011
2014
2012
2013

7. Delivering open access in the UK
• Access to research pilot
• JISC NHS pilot
• Referee credits
• Green, gold, hybrid, CC BY in place
• Fundref and ORCID compliance
• No double dipping (annual adjustment statement)
• MD part of Finch committee
• Workshops with other societies/organisations
• SCOAP3 for high energy physics community
• Funder compliance

8. Delivering open access in the UK-pilot
• 22 Universities participating
• IOP will offset hybrid APC payments made by institutions in
one year against their subscription and licence fees in the
following year
• Sliding scale of local offsets and global adjustments
• Starts at 90% local at current low levels of hybrid uptake
• Early days but initial challenges are around the administration
as institutes have different approaches to managing open
access

9. The challenges for publishers
• Top level
– What is OA?
– UK researchers operate in a
global economy
– Publishers operate in a global
economy
– OA policies do not
– Everything we do has to be fair
and has to scale on a global level

10. Systems
• Transitions are difficult and costly
• New financial tracking and reporting systems have to be
developed and bedded in
• New processes for staff and authors to get used to
• How to work with multiple repositories/requirement for
automatic deposit for some but not all authors and on
different embargos?

11. Finance
• More staff in finance
• New system
• New reporting requirements for publishing partners, library
customers, staff etc.
• Potential for increased bad debt
• New financial modelling for business planning
• Authors interacting with finance staff for the first time

12. Staff
• Asking editorial staff to monitor financial transactions
• Need more staff in finance in credit control
• Different role for sales team
• Different emphasis for marketing
• Have to keep up with nuance of debate

13. Customers
• Changes your relationship with authors
• Tension in customer relationships
• Corporate customers don’t get it
• Multiple payers for invoices
• How does copyright relationship work?

14. Summary
• One size does not fit all
• Transitions are complex
• Needs more buy-in from researchers
• Needs all interested groups to work together
• In house systems are being developed but its not a quick fix
• Better communication and better use of technology and
infrastructure essential e.g. Fundref

15. Thank you for your attention
helen.ellis@iop.org