In this TECHtalks edition Olaf shows how you can automate tasks and processes that save you time and money.

1. OMM Solutions
TECHtalk #14
1< OMM Solutions GmbH >
www.tech-talks.eu

2. Einmal im Monat ist TECHtalk Zeit! First come first served!
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3. Talk: How we automate tasks and processes at OMM
Speaker: Olaf Horstmann
3< OMM Solutions GmbH >

4. Let’s face it, repetitive tasks are:
• prone to errors
• cost time (and therefore money)
• block resources
• require communication
• (someone always has to ask: “has this been done yet?”)
• not fun
• tedious
• can cause stress
…noone likes them
Repetitive Tasks
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5. • Level 1: Defined Processes
• less coordination overhead
• Level 2: Self-Services
• less communication overhead
• Level 3: Manually triggered Execution
• less manual labor
• Level 4: Automated Execution
• less manual oversight
• Level 5: Automated Intelligent Execution
• less manual thinking
Five levels of automation
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6. OMM Example Level1: Onboarding
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Source: Own use of Confluence by Atlassian

7. OMM Example Level2: Deutsche Bahn
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Quelle: www.bahn.de

8. OMM Example Level3: Bookkeeping
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Quelle:
https://image.jimcdn.com/app/cms/image/transf/dimension=589x10000:format=gif/p
ath/se62c44eeba4cd577/image/ic397d5d9f5fbf7a5/version/1472289266/image.gif;
DATEV

9. OMM Example Level4: Continuous Integration
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10. unfortunately not yet, ...maybe soon ;-)
OMM Example Level5:
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11. The Google Appmaker helps to create such small tools very quickly
Tools can help to streamline a process
Automation Systems: Tools for defined Processes
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Quelle Google Appmaker: https://developers.google.com/appmaker/

12. With tools like UI Path, applications with graphical user interfaces can be automated
For recording and replaying click-actions
Automation Systems: Desktop Automation
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Quelle: https://www.youtube.com/watch?v=lgiChrgzzoU

13. Most systems today provide APIs that can be called by small scripts
• Google Script provides an easy to use environment
Using an existing API is much easier to automate
Automation Systems: API- and Server-Automation
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Quelle Google Script App
https://developers.google.com/apps-script/

14. Timesavings of task automation (monthly)
• Bookkeeping
• Receipt upload: ~2-3h
• Receipt assignment to transactions: ~6-8h
• Automated bank-transactions (bills and wages): ~2-3h
• HR
• Sync worklogs with customer system: ~2h
• Collecting work-hours and vacations: ~3h
• vacation approval (soon): ~1h
• Development & IT
• new Servers, maintenance (SSL & Updates): ~6-8h
• testing, compilation and deployments: ~30h / project
• Procurement (Amazon Business)
• self-service: ~1h
• Travel (DB-Tickets)
• self-service: ~1h
• Total: ~54-60h
Automation & Self Service at OMM
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15. Benefits of task automation
• getting started is relatively easy
• there is usually not much complexity involved
• less errors
• most tasks can be automated without even mentioning the term “AI”
• employee can focus on the important bits
• less stress will lead to even more benefits
…can work perfectly fine without any AI
Automated Systems: Pros
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16. Drawbacks of task automation
• require some time/effort/invest to setup
• usually only pay off in the long run
• usually don’t handle special cases
…are usually not a quick win
Automated Systems: Cons
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17. The entry barrier is low.
If you don’t do it, you won’t be able to compete.
Automated Systems: Conclusion
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18. Vielen Dank für Eure Aufmerksamkeit!
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19. Ihr persönlicher Ansprechpartner
Fragen oder Interesse?
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Olaf Horstmann
Technology & Innovation
OMM Solutions GmbH
Vor dem Lauch 4
70567 Stuttgart
Germany
oh@omm-solutions.de
+49 (0)711 75 86 46 04

20. 20< OMM Solutions GmbH >
www.omm-solutions.de
OMM Solutions GmbH
Vor dem Lauch 4
70567 Stuttgart
Geschäftsführer
Martin Allmendinger
Malte Horstmann
Olaf Horstmann
Kontakt
Telefon: +49 711 6747 051-0
E-Mail: info@omm-solutions.de
Umsatzsteuer-ID: DE295716572
Sitz der Gesellschaft: Stuttgart
Amtsgericht Stuttgart, HRB 749562
Impressum