OpenAIRE at EARMA Conference, June 2011

European Research in the OpenAIRE:
Infrastructure & Support for Open
Access to Scientific Information
EARMA Conference
June 24, 2011
Bragança
Birgit Schmidt, Univ. of Goettingen
Eloy Rodrigues, Univ. of Minho
Willow Fuchs, Univ. of Nottingham

OpenAIRE @ EARMA 24 June 2011
Overview
Open Access
How to comply with the EC/ERC OA policies
Practical experiences in the UK
About OpenAIRE
Some examples & conclusions

Open Access: what,
why and how

Open Access is the immediate, online,
free availability of research outputs –
free of charge and free of most
licensing restrictions.
 Open Access includes the outputs that
scholars normally give away for free for
publication; it includes peer-reviewed
journal articles, conference papers and
datasets of various kinds.
What is Open Access?

Open Access : Why?
Increases access, visibility, and impact of
research results
Promotes the progress and efficiency of
science and sparks innovation
Maximizes the return of investment in
science by making publicly-funded research
freely and publicly available
Allows better monitoring, evaluation and
management of research activities

Open Access: How?
 Gold OA: Open Access Journals, that don’t establish
any restriction or barrier on access to the articles
they publish (currently more than 6500 journals, ≃
26% of total number of journals- see
www.doaj.org).
 Green OA: Self-archive/deposit a copy of journal
articles into Open Access repositories, institutional
or disciplinary (currently almost 2000 – ver
www.opendoar.org /).

Open Access in the EU
The European Comission and the European Research
Council want to provide the widest dissemination and
access to the results of the research they fund.

European Research Council
December 2007
ERC Scientific Council publishes
Guidelines for Open Access, as a
follow up of its 2006 Statement on
Open Access.
ERC, requires:
that all peer-reviewed
publications from ERC-funded
research projects be deposited on
publication into an appropriate
disciplinary or institutional
repository, and subsequently made
Open Access within 6 months of
publication.

Open Access Pilot in FP7
August 2008
European Commission launched the Open
Access Pilot in FP7 that will run until the end
of the Framework Programme
The pilot covers approximately 20% of the
FP7 budget and applies to 7 research areas:
1. Energy
2. Environment (including Climate Change)
3. Health
4. Information and Communication
Technologies (Cognitive Systems,
Interaction, Robotics)
5. Research Infrastructures (e-
infrastructures)
6. Science in society
7. Socio-economic sciences and the
humanities

Open Access Pilot in FP7
Grant agreements in those 7
areas, signed after August 2008,
contain a special clause (Special
Clause 39) requiring beneficiaries:
1. to deposit articles resulting from FP7
projects into an institutional or
subject based repository
2. to make their best efforts to ensure
open access to these articles within
six months (Energy, Environment,
Health, Information and
Communication Technologies,
Research Infrastructures) or twelve
months (Science in Society, Socio-
economic Sciences and Humanities

Chapter 2.5.2. of the Digital Agenda for Europe – Driving ICT
innovation by exploiting the single market – refers to
effectively managed knowledge transfer activities and states
that publicly funded research should be widely disseminated
through Open Access publication of scientific data and
papers.
Europe 2020 Flagship Initiative Innovation Union has a
similar Open Access clause: the Commission will promote
Open Access to the results of publicly funded research; and it
will aim to make Open Access to publications the general
principle for projects funded by the EU research Framework
Programmes.

“The question is no longer „if‟ we should have
open access. The question is about „how‟ we
should develop it further and promote it.”
Neelie Kroes
Vice President of the European Commission for the Digital Agenda

Complying with FP7and ERC
requirements
What to deposit?
Where to deposit?
When to deposit?

What to deposit?
Published version
– publisher’s final version of the paper, including all
modifications from the peer review process, copyediting
and stylistic edits, and formatting changes (usually a PDF
document)
OR
Final manuscript accepted for publication
– final manuscript of a peer-reviewed paper accepted for
journal publication, including all modifications from the
peer review process, but not yet formatted by the
publisher (also referred to as “post-print” version).

Where to deposit?
Institutional repository
– of the research institution with which they are affiliated
OR (If this is not possible)
Subject based/thematic repository
OR
Orphan Repository provided by OpenAIRE for
articles that can be stored neither in institutional nor
in subject-based/thematic repositories

Deposit workflow
18 OpenAIRE presentation Paris 16.3.2011
18

When to deposit?
Researchers should deposit their articles or manuscripts in a
relevant repository immediately upon acceptance for
publication, to be made open access within six or twelve
month depending on the FP7 research area
6 Months Access Embargo 12 Months Access
Embargo
ERC All grant recipients after 2007
FP7 in the thematic areas:
"Health", "Energy", "Environment" (including
Climate Change)", and "Information &
communication technologies" (“Cognitive Systems”,
“Interaction” and “Robotics”)
in the activity:
"Research infrastructures" (e-infrastructures)
in the thematic area:
"Socio-economic Sciences
and the Humanities"
in the activity:
"Science in Society"

OA Publishing Costs
100% refund:
For other activities not covered by paragraphs
1 and 2, inter alia, management activities,
training, coordination, networking and
dissemination (including publications), the
contribution may reach a maximum of 100%
of the total eligible costs.
(FP7 Grant Agreement, Annex II General
Conditions, Article 16.4 )

Practical experiences
in the UK

Funder Polices
15 UK Funder policies (including Research
Councils)
+ International
See
Low compliance
www.sherpa.ac.uk/juliet/

Does your current / usual funding agency have an
open access policy or mandate?
(Responses for 65 that did have mandate)

Does your institution have a repository?
130 responses. All had a repository.

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
my institutional has an OA policy or mandate
my subject area has a self-archiving culture
my funder has an OA policy or mandate
it results in academic reward
it results in professional recognition
it can result in a citation advantage
it helps me to make contact with potential collaborators
it helps me to get information out more quickly
it increases the amount of publicity of my work
I believe the results of publicly-funded research…
it improves accessibility to my work
When I DO make my work open access
(OA), I do it because:
Strongly disagree or disagree Neutral Agree or strongly agree

0% 20% 40% 60% 80% 100%
I do not know how to make my work OA
it is just not a concern of mine
it takes too much time and effort (I’m too busy)
I do not know much about OA
I am concerned about plagiarism
I have concerns about copyright
I am concerned about publishers’ legal rights
I am concerned about peer review
it is too expensive
I need to publish in high impact journals
When I DO NOT make my work open access
(OA) it is because:
Strongly disagree or disagree Neutral Agree or strongly agree

Swan, A and Brown, S. (2005) Open Access self-archiving: An author study (Key Perspectives
Limited, Cornwall, UK), http://eprints.ecs.soton.ac.uk/10999/1/jisc2.pdf
“If your employer or research funder REQUIRED
you to deposit copies of your articles in an open
archive, what would be your reaction?”

What you can do to support OA
• Learn about institutional and funder policies
• Find out how your research grant workflow fits
with your institutional repository
• Inform academics about IP and copyright issues
• Tell your colleagues about Open Access and the
requirements that your institution needs to meet

• Manage research outputs in accordance with
institutional policies
• Link your research management system with
your OA repository
• Support “gold” OA with an institutional OA
publishing fund

OpenAIRE: Implementing the Open
Access Pilot in All EU Member States
31
12/2009 – 11/2012

The Project
OpenAIRE = Open Access Infrastructure for
Research in Europe
December 2009 – November 2012
Budget: 5 Mio. with 4,1 Mio. EC contribution
Partners: All EU member states (except
Luxembourg) plus Norway
32

Main Goals
Deliver “an electronic infrastructure and supporting
mechanisms for the identification, deposition, access,
and monitoring of FP7 and ERC funded articles”.
Additionally, offer “a special repository for articles that
can be stored neither in institutional nor in subject-
based/thematic repositories”.
All deposited articles will be visible and freely
accessible world-wide through a new portal to the
products of EU-funded research, built as part of this
project.
Work with several subject communities to explore the
requirements and practices to deposit, access and
manage research datasets in combination with
research publications.
Helpdesk
Orphan repository
OpenAIRE portal
Study &
OpenAIREplus

OpenAIRE & EU Agenda
OpenAIRE‘s aims & activities embed into
>> Digital Agenda for Europe
>> Innovation Union
Current EC consultations
– Green Paper on a Common Strategic Framework
(CSF) for future EU Research and Innovation
Funding – consultation & hearing in May
– Communication announcing EC policies and
actions within the future Common Strategic
Framework (CSF) / Proposal of a set of actions
for Member States – by the end of 2011

Slides: http://www.slideshare.net/ccbuhr/access-to-scientific-
information-the-role-of-the-eu-8234428

Let us know about your
publications
If you have already deposited your publication
into an OA repository
>> Claim your publication
If you haven‘t done this yet
>> Deposit your publication

Claim publications
If repository is not OpenAIRE compliant
Announce your publication

Claim publications

OpenAIRE Compliant Repositories
Find out if your institutional repository is
OpenAIRE compliant
In July 2010 the OpenAIRE team released the
OpenAIRE Guidelines 1.0 - for content
providers of the OpenAIRE information space
http://www.openaire.eu/en/component/attachments/download/31.html
If not, get it validated
Advocate for compliance at your local library

If no institutional or disciplinary
repository available use the

After registration & login
you can upload publications

OpenAIRE presentation EC information day Health 09.06.2011
www.openaire.eu

OpenAIRE @ EARMA 24 June 2011EU Offices – December 14, 2010

Tools

Conclusions: How to support
your researchers
Inform researchers about eligibilty of publication costs and ask them to add a
budget to Project Proposals. (GA Annex II.16.4)
During the project
– Check the FP7 projects for Special Clause 39 and researchers of the
IDEAS/ERC programme
– Inform project coordinators and researchers about their obligations
resulting from the EC/ERC open access policies
– Provide resources online: leaflet, checklist, link to local library and helpdesk
on www.openaire.eu
– Use NCP newsletters to promote the OA policies
– Follow-up with researchers and help with them with their final report
Collaborate with your local library
– Provide an OA repository and adjust to OpenAIRE Guidelines
– Working together with the research office inform researchers about the OA
policies and support them in copyright issues
– Help identifying and uploading publications
– Promote the OA policies on website and at events
55

Further Information
OpenAIRE website http://www.openaire.eu
Further details on the open access pilot in FP7
http://ec.europa.eu/research/science-
society/open_access
Follow us on twitter: @OpenAIRE_eu

OpenAIRE at EARMA Conference, June 2011

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Viewers also liked

Viewers also liked (8)

Similar to OpenAIRE at EARMA Conference, June 2011

Similar to OpenAIRE at EARMA Conference, June 2011 (20)

More from OpenAIRE

More from OpenAIRE (20)

Recently uploaded

Recently uploaded (20)

OpenAIRE at EARMA Conference, June 2011