Why Adopt ISO 45001?
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The new standard is around the corner, this is why it’s essential to know what the ISO 45001 will bring. In this session, you will find out the main benefits of implementing this standard and how to transition from OHSAS 18001 to ISO 45001. A short twenty-minute presentation showing where we are now, the benefits of adopting along with a suggested approach to updating or starting from scratch setting up an H&S management system Main points covered: • Time to publish Standard • Contractors’ obligations for Health and Safety • Changeover to new Standard Presenter: Mr. Smart’s ISO experience spans more than 40 years as a Manager, Auditor, and Consultant, specializing in information Security, Quality, Health & Safety, Environmental, Medical device, Laboratory, Outsourcing and Asset management systems; senior management consulting and optimization of Client resources. Link of the recorded session published on YouTube: https://youtu.be/IdL2Rp0qtNU
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Why Adopt ISO 45001?
- 1. Why Adopt ISO45001? Presenter: David S Smart
- 2. DAVID SMART Management Consultant, Business Coach & Mentor David Smart has ISO experience spans more than 40 years as a Manager, Auditor and Consultant, specializing in information Security, Quality, Health & Safety, Environmental, Medical device, Laboratory, Outsourcing and Asset management systems; senior management consulting and optimization of Client resources. His coaching and mentoring experience covers over 8 years assisting Managers and Directors to achieve their business goals and also develop the associated skillsets to achieve them. Contact Information ++44 (0)1592 890270 david.smart@homecall.co.uk www.smartmentoring.co linkedin.com/david.smart twitter.com/david.somerville.smart fb.com/david.smart503092
- 3. What are the Key benefits?
- 4. The Key Benefits It will: Be accepted throughout most of the world as the Standard to adopt for Health & Safety (H&S) Demonstrate to your customers and employees you take H&S seriously Measure your employees stress levels resulting in less downtime due to lower absenteeism levels and therefore your organisation will be more productive Build your reputation in the community being recognised as a caring employer
- 5. When will it be available?
- 6. Availability Currently it is at the DIS2 stage Latest indications it will be published as a Standard in late 2017
- 7. DIS2 – Main discussion points
- 8. The four main points Terms and definitions Participation & consultation Awareness Hierarchy of controls
- 10. Contractors obligations regarding H & S - 1 Contractors need to be considered in Clause 8 – Operations as they can involve different types and levels of OH&S risks. The OH&S management system must include controls for ensuring that outsourced processes are controlled and evaluated to control the procurement of goods and services before their introduction into the company’s processes
- 11. Contractors obligations for H & S - 2 An organization can use a variety of tools for managing contractors’ health and safety performance, including pre-qualification criteria and assessment. The organization must ensure that the requirements of its OH&S management system are met by its contractors and their workers. This needs to include the criteria for the selection of contractors regarding H & S requirements Contractors arrangements regarding emergency preparedness and response are also included in this clause
- 13. Migration period 3 years from publication of ISO45001
- 14. How difficult will the transition be from OSHAS18001 or to put a system in from scratch?
- 15. Transition steps Review your current OSHAS18001, if you have this system in place already. If you are starting from scratch review your current procedures and see where they fit into annex SL Write new or update existing procedures to meet new requirements Issue and let them “bed-in” for one month Conduct an internal audit on each process to test the procedure operates in practice Amend procedure or conduct training where deficiencies are found
- 16. THANK YOU ? ++44 (0)1592 890270 david.smart@homecall.co.uk www.smartmentoring.co linkedin.com/david.smart twitter.com/david.somerville.smart fb.com/david.smart503092
Editor's Notes
- Accepted throughout world: OSHAS18001 is not an ISO Standard. ISO45001 is an internationally agreed Standard for H&S. You will be recognised as being an independently audited company, meeting agreed requirements and also be able to integrate it with other Standards through the adoption of the high level structure Annex SL. Stakeholder involvement: demonstrating to everyone involved in your processes is not only a good PR exercise but also demonstrates profit is not the only reason you are in business. Stress level measurement: Modern living is more stressful and it is beginning to be recognised that mental health is important and not stigmatised. Measuring and putting programmes in place to recognise and counsel staff and where required refer them to professional help. More uptime and motivated employees raises production levels which is something here in the UK we need to improve compared with our European competitors. Community reputation: Being seen as a good corporate citizen is becoming increasingly more important, not just with H&S, but also the environment and other social activities.
- Following publication of the Draft International Standard (DIS) in February 2016, The International Committee met in Toronto from 6-10 June 2016 to discuss over 3,000 comments which had been submitted during the ballot. It was agreed at the closing session to move to publication of a 2nd DIS, which is expected in December 2016 or January 2017. The final standard is now expected in the second half of 2017.
- The discussions during the committee meeting centred around minor changes needed to some key ‘Terms and Definitions’ such as the definitions relating to ‘worker’, ‘participation’ and the definition of hazard. Minor changes were also proposed relating to areas such as ‘Participation and consultation’, ‘awareness’ and ‘the hierarchy of controls’. The next International Committee meeting is scheduled for October 2016 where the remainder of the comments submitted will be discussed and the content of the 2nd DIS finalised. Recognizing how vital OH&S is to keeping employees safe and healthy around the world, it is advisable that you and all interested parties keep up-to-date regarding the status of this process.
- You cannot just rely on your contractors to assess the OH&S risks, ultimately you as the prime contactor are responsible. Even if the contractor has a OH&S system you must do some checking yourself to ensure their system is robust, especially if it is not accredited. As an example “how often do they review and update their risk assessments in light of experience gained” (near misses are they always being recorded)
- Tools: As was indicated in the previous slide it is your responsibility to ensure that any contracts you take on which employ the use of subcontracted services or the hire of equipment are covered as far as the exposure to OH&S risks is concerned It is not enough just to send a questionnaire out and solely depend on the answers given, especially if they are a small company without the resources to document procedures and conduct risk assessments. You must do due diligence, it is not just about carry out an initial assessment, what are the attitudes and knowledge when sub-contracted staff come on site. Emergency preparedness and response: Are you going to include the subcontractors in your plan or is it an independent plan. How is the plan tested walk through, simulation etc. How often is it tested, how often is it updated e.g when a near miss occurs or new legislation is released
- As with all ISO Standards which are updated you have 3 years to make the transition from OSHAS18001 to ISO45001 I believe OSHAS18001 will be dropped relatively quickly with people preferring to adopt an international Standard instead
- Existing system gap analysis: You need to align you’re your current procedures with the new standard using the cross reference matrix as a guide. This type of transition should not take more than 3 months. Scratch system: You will already have a lot of the systems in place as you have mandatory legal requirements and industry codes-of-practice to follow. This should not take any more than 9 months to complete. Writing/updating procedures: Use the pertinent clause and paragraph to address and new requirements that are required for Bedding in: Give training to each line manager using practical examples e.g a completed accident form or a flow-line with checks ansd balances Internal audits: Focus on the new requirements specifically, where the procedure is weak involved the users, solicit their views and amend procedure accordingly. Where training is required, conduct it involving the line manager, ensuring it is followed up by some form of evaluation in the workplace say two weeks later to test the understanding