letter

1. Ref:
Dt:
Name:________
Designation:_________
ADVISORY NOTE
It is observed from the attendance register that you have absented your self
from duty from ________ to _______ though you should have resumed duty
on _________ after your leave for______ days from _________ to ______”.
The act of abstaining from duty without prior permission or sanctioned leave
is viewed with serious concern. However, your request for sanction of leave
for the period from ______ to _______ is considered sympathetically.
Further you are advised not to repeat the same failure of which will entail
severe disciplinary action
for Company name
SIGNING AUTHORITY DESIGNATION

2. Ref:_______________
Dt:__________
Name:______________
Designation:_________
WARNING
It is observed from the attendance register that you have abstained from duty
from __________to _________ without any prior permission or sanctioned
leave.
Your absence for the above period is treated as unauthorized absenteeism. .
for Company name
SIGNING AUTHORITY DESIGNATION
Ref:_______________
Dt:__________

3. Name:______________
Designation:_________
MEMO
Ref: Our telegram dt.________
We confirm having given you a telegram as hereunder
“REPORT FOR DUTY IMMEDIATELY”
It is observed that you have abstained from duty from _______ to _____
without any prior permission or sanctioned leave.
Under the circumstances, the management is constrained to view your
misconducts. This act on your part amounts to gross misconduct and
violation of service rules and certified standing orders of the Company.
Hence, you are directed to explain in writing within 72 hours from the time
of receipt of this Memo as to why severe disciplinary action should not be
taken against you.
If no explanation is received from you within the stipulated time, it will be
deemed that you have no explanation to offer and thus appropriate
disciplinary action will be initiated against you.
for Company name
SIGNING AUTHORITY DESIGNATION
Ref:_______________
Dt:__________

4. Name:______________
Designation:_________
MEMO
It is observed that you have abstained from duty from ______ to ______
without any prior permission or sanctioned leave. Abstaining from duty has
become a continued lapse on your part and is habitual misconduct. Under
the circumstances, the management is constrained to view your act with
serious concern.
This act on your part on proof would constitute misconducts under certified
standing orders applicable namely 27(5) and 27(10).(Change the content
accordingly)
“27(5) Habitual absence without leave……….
27(10) ……… Any act subversive of Discipline.”
Hence, you are directed to explain in writing within 72 hours from the time
of receipt of this Memo as to why severe disciplinary action should not be
taken against you.
If no explanation is received from you within the stipulated time, it will be
deemed that you have no explanation to offer and thus appropriate
disciplinary action will be initiated against you.
for Company name
SIGNING AUTHORITY DESIGNATION