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A practical solution for securing your documents under gdpr webinar 20180523

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In the last months, organizations have been working hard to prepare to the GDPR. Now, few days before the due date, it’s time to act and execute all best practices we have learned, so far.

During this webinar, we won’t provide you with another iteration of the key GDPR requirements, but we would like to demonstrate you a practical solution. In details:

1. Manage GDPR information: The demonstration aims to show how to detect new or existing personal information across a range of locations and formats, how to apply appropriate security and protection from internal and external risks and how to manage the entire life-cycle, including sharing documents within the team or third parties.

2. Align to business departments: From HR to Finance, to Marketing and Sales to Operations, each department will access and process personal and sensitive information. During the demo, we will show how to set up GDPR roles based access control to personal data.

3. Monitoring: Implementation of security controls, monitoring and auditing to manage GDPR content.

A case study about DPA (data processing agreement) will be also showed, testifying that comply to the regulation is not impossible.

Publié dans : Business
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A practical solution for securing your documents under gdpr webinar 20180523

  1. 1. GDPR: A practical solution for securing your documents Xenit - December, 11 2017May 23, 2018 XENIT
  2. 2. Agenda • Xenit Introduction [5 min] • The 7 challenges for unstructured data [10 min] • GDPR Demo [35 min] • Detection of personal and sensitive data • Protection of documents and sharing • Auditing and Breach detection • DPA (Data processing agreement) customer success story [5 min] • Q&A session [5 min] GDPR: A practical solution for securing your documents
  3. 3. CDI-Partners GDPR Principles www.xenit.eu Bart Van Bouwel – Managing Partner Xenit introduction Peter Morel – Director of Sales at Xenit
  4. 4. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 4 Xenit - Return on Content Our platform Alfred connects content from cloud collaboration, email conversation and enterprise processes. Wherever content flows, Alfred’s integration services keep track and add resilience, control, clarity and Internet scalability. Connecting people to content to enhance your productivity Cloud scale archiving solution Projects support to reduce the operational costs Cloud hosting solution to secure your documents
  5. 5. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu Industries we focus on Together with Alfresco, Xenit helps insurers to digitize document-driven processes across the insurance customer journey. We offer a large archive solutions for life, no-life and special insurance. Alfred Archive is a flexible solution that allows integration with third application, such as SAP, Guidewire and Salesforce. The pressure to improve the way how to product and engineering information is growing constantly, as engineering team need to collaborate, across different countries, on new design and projects. SWM, BNP Paribas Fortis, NYC Department of Transportation are adopting our Alfred Products to manage workflows and documents and quickly retrieve them. Alfresco helps governments do more with less by phasing out paper, streamlining business processes, and leveraging the power of open source and cloud technologies. Agencies at all tiers of government use Alfresco to modernize operations, work smarter and more collaboratively, and achieve breakthrough efficiency.
  6. 6. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 6 We are an experienced Alfresco Certified Partner since 2007 Xenit – Return on Content Excellent in operations: • 70+ years experience in IT/ECM • 50+ man years in Alfresco • Experienced with SharePoint, Documentum, Live Link, Stellent, Open Source Content Management
  7. 7. Our Customers Enter Sub Headline Here.
  8. 8. CDI-Partners GDPR Principles www.xenit.eu Bart Van Bouwel – Managing Partner GDPR: The seven challenges for unstructured data Ronny Timmermans – CEO and Managing Director at Xenit
  9. 9. | © 2017 XeniT Solutions. All rights reserved. www.xenit.euGDPR Challenges for unstructured data Data classification Identify documents containing personal data and label them appropriately Document and metadata Security State of the art security of the documents and the metadata Access control Monitor and control access to the documents, store metadata to proof legitimate purpose Safe offline storage Make documents available offline in a secure way Third parties Control the usage of documents by external parties Breaches Detect breaches Documents deletion Keep track of the right time to delete documents and permanently delete the documents. No backup copies
  10. 10. | © 2017 XeniT Solutions. All rights reserved. www.xenit.euAlfred GDPR Approach DETECT RESPECT CLASSIFICATION PII PROTECT
  11. 11. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu CDI-Partners GDPR Principles www.xenit.eu Bart Van Bouwel – Managing Partner GDPR DEMO Thijs Lemmens - ECM Architect • Detection of personal and sensitive data • Protection of documents • Sharing protected documents based on GDPR roles • Auditing and breach detection
  12. 12. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 12 Detection of Personal and Sensitive data • Personal data: The demo aims to show you how to detect a Full name and Belgian National Number from a document • Sensitive data: The demo aims to show you to detect Credit Card Number from a document
  13. 13. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 13 Detection of Personal and Sensitive data Uploading documents on Alfred Desktop • Detection of Personal and Sensitive data through NLP technology
  14. 14. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 14 Protection of the documents For the purpose of the demo, we’ll use Alfred Finder as user interface
  15. 15. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 15Protection of the documents GDPR Level/User Kelly (DPO) Joe (HR) Karla (Engineer) Toon (Engineer) None X x x Personal X x Sensitive X Align to business departments: how to set up GDPR roles based access control to personal data.
  16. 16. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 16Sharing of the documents Kelly (DPO) • Kelly, as DPO, can access and see all documents, containing both, personal and sensitive data
  17. 17. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 17Sharing of the documents CV Thijs.Lemmens.cv Joe (HR) Karla (Engineer) 1 week • Joe (HR) asks Karla (Engineer) to review Thijs Lemmens resume, which contains personal data • Joe shares with her a temporary link, valid for a limited period of one week.
  18. 18. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 18Sharing of the documents CV Thijs.Lemmens.cv Karla (Engineer) Toon (Engineer) • Karla accidentally sends the link to Toon, which doesn’t have the permission to access the document
  19. 19. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 19Sharing of the documents Karla (Engineer) • Karla can review the CV but she is aware that the document contains personal data GDPR document opened by Karla
  20. 20. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 20 Auditing and breach detection • Complete monitoring and auditing of all events (who accesses what)
  21. 21. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 21 Auditing and breach detection • Monitoring of all GDPR events: • Who sends a document • Who opens the document • Who reads the document • Breach detection • Who tries to access the document without the right permissions
  22. 22. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu CDI-Partners GDPR Principles www.xenit.eu Bart Van Bouwel – Managing Partner DPA (Data processing agreement) CUSTOMER SUCCESS STORY Willem Van den Eynde
  23. 23. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 23 Customer’s GDPR case More than 15,000 DPA to be signed from their customers to get consents
  24. 24. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 24 Customer’s GDPR challenges • Scalability: All DPA communication to the contacts in an automated way • Integration: The customer was looking for an integrated solution within his CRM system • Customization: personalization towards key specific data for each customer • Status management: follow up/ reminders
  25. 25. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu 25 Q&A www.xenit.eu
  26. 26. | © 2017 XeniT Solutions. All rights reserved. www.xenit.eu Get in touch Experienced Alfresco partner to help drive your Digital Transformation. General Protection Data Regulation A solution to manage your unstructured data BUSINESS FEATURES 2017
  27. 27. © 2017 XeniT Solutions. All rights reserved. Thank you

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