Webinar: Office 365 For zombies
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Microsoft continues to tout the message of ‘Cloud This,’ ‘Surface That,’ and ‘Office 365 for all of your business needs,’ but what does it all mean? Do you feel like a “Zombie” with all of this messaging? You’re not alone. Office 365 is becoming such an important piece of Microsoft’s enterprise strategy that if you haven’t looked into its offerings, benefits and cost savings, you won’t know what you’re missing. In this informative webinar, we deconstruct the offerings within Office 365 and clearly translate these solutions into business value and potential savings that your business will understand. Plus, get answers to your questions during our interactive Q&A session.
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Webinar: Office 365 For zombies
- 1. 1 Webinar: Microsoft Office 365 for Zombies
- 2. 2 Jill Hannemann @JHCherryBlossom Editor, Digital Workplace Today Director of Advisory Services 10+ years in Knowledge Management SharePoint expertise: information architecture, records management, content migration, document management Culinary project: it was pizza, now working on dumplings About Me
- 3. 3 Adam Levithan @collabadam AIIM & IT Unity Blogger Practice Lead, O365 & SharePoint 8+ years in Collaborative Systems SharePoint expertise: Out-of-the-box solutions, business process management, Governance, adoptions, information architecture Next Adventure: Finding a 100 Mile Fundraising Bike Ride About Me
- 4. 4 AGENDA • Exploring Office 365 • Getting Connected - Subscriptions, Not Licensing 4 Zombie Apocalypse Plan • Signs to run away from Zombies (move to Office 365) • Signs that you’re safe where you are • Protecting the future – tips to always be prepared
- 5. 5 Poll What Is Your Relationship With Office 365? 5
- 6. 6 About Portal Solutions We deliver Digital Workplace Products and Solutions that help organizations share what they know and find what they need by connecting people, data, and content. 6
- 7. 7 EXPLORING OFFICE 365 7
- 8. 88 Email Mobile File Sharing Knowledge Transfer Collaboration Availability Reduced IT Maintenance What’s The Benefit? - Owner
- 9. 99 Sites Email Search Mobile File Sharing Knowledge Transfer Collaboration Availability Reduced IT Maintenance What’s The Benefit? - Staff
- 10. 10 Mapping Value To The Technical Solution 10 Users Office 365 Pro Plus
- 11. 11 Exchange 11 • 50 GB per user for mail and calendar • Built in Redundancy • Highly Secure • New features available through web client Why Move Exchange To The Cloud? Seamless transition experience for users (almost)
- 12. 12 • The “Drop Box” people have been going to for outside services • Store, Organize and SHARE personal/draft documents • Access and edit documents anywhere (iPads included) • Highly Secure Where Does OneDrive For Business Fit? Round up rogue usage of Dropbox and Evernote for business documents
- 13. 13 Exchange 13 • Reduction in cost to maintain and deploy • Full document management features • Redundancy • Advanced Search Same Great SharePoint, With A Lower Cost Of Ownership Intranet, collaboration, document management and productivity hub
- 14. 14 Exchange 14 • Connecting people across time and location • Store knowledge for long-term consumption (not just in e-mail) • Surface knowledge that was hidden (Delve application) How Does Social Help My Business? Connecting users to people and information
- 15. 15 GETTING CONNECTED - SUBSCRIPTIONS, NOT LICENSING 15
- 16. 1166 “Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization.” - Forrester Consulting Total Economic Impact Study, Dec. 2010
- 17. 1177 Combinations of: • # of users • Office alone • Productivity alone • Everything together Office 365 Plans: The Basics • Small Business Business Essentials Business Premium • ProPlus • Enterprise K1 E1 E3 E4 Office Suite = mobile & online + OneDrive Email, Lync, Skype, Social, SharePoint, OneDrive and Search Business + Essentials = Premium! Office Suite, Office for mobile, Office Online No One Drive Email Email, Lync, Skype, Social, SharePoint, OneDrive, Search and Office Apps E1 + Office & E-Discovery E3 + Lync Voice
- 18. 18 Office 365 Plans 18 Up to 300 Users Unlimited Users
- 19. 19 Small Business Small Business Premium Midsize Business Enterprise K1 Enterprise E1 Enterprise E3 Enterprise E4 Pull Pull Push Push
- 20. 2200
- 21. 21 Signs To Move To O365 To Avoid Zombies Your business wants to be: 1. Mobile 2. Scalable 3. Agile 4. Collaborative 5. Have constant access to new features 6. Integrated 7. Secure 21
- 22. 22 • Access, view and edit Microsoft Word, Excel and PowerPoint documents. • Built with touch control and the iPad's native functionality in mind. • Browse all your own OneDrive files and files shared with you • Share OneDrive files by inviting people, sending a link, or sending files to another app • Open your OneDrive files in other apps • Quickly get to documents you've recently opened
- 23. 23 Secure cloud based video upload, storage and optimized playback Create, manage, and subscribe to various channels Capture, share, and discover videos from any device • New Office 365 video experience powered by Azure Media Services. • Secure, cloud-based video upload, storage and optimized playback for the enterprise • Create, manage and subscribe to various channels • Capture, share and discover from any device • Powered by Azure Media Services
- 24. 24 • Office Graph is a underling technology and a suite-wide intelligence fabric that will help you discover and make new connections. • The Office Graph represents a collection of analyzed signals via machine learning, also called insights. These new insights are derived from each users’ behavior, their relationships to content, topics and one another. • Content and signals are captured from Exchange Online, SharePoint Online, and Yammer.
- 25. 25 • Unified experience for group conversations, calendar, and document collaboration • Easily create two types of groups – private groups and public groups • With public groups, conversations are open and discoverable • Create or join groups with ease, from anywhere in Office 365
- 26. 26 Password Sync Backup for Federated Sign-In This new backup option for Office 365 customers using federated sign-in provides the option to manually switch your domain in a short amount of time during outages such as on- premises power loss, internet connection interruption and any other on-premises outage. Federated identity
- 27. 27 Per-file encryption of content in One Drive and SPO - Rollout in progress FIPS-Compliant solution using 256-bit encryption. E Key Store Public Content: Enterprise grade Cloud Services on the Office blogs
- 28. 28 What’s New Since July 2013 The New Office Mix Office New Partner Admin Center Office 365 Adapter Office 365 SSO with SAML 2.0 Identity Providers Updated Lync mobile clients Embedded Images OWA Policy Tips Service Pack 1 for Office 365 ProPlus 1 TB for OneDrive for Business Office for iPad + 1.1 update Windows Azure Active Authentication SAP and Power BI and Power Query support Lync Online Integrated Reporting DirSync Scoping and Filtering Exchange Online Inactive Mailboxes PDF support for SharePoint Online Admin App for iOS, Android, and WP 90 Day message trace OWA Calendar Search OneDrive for Business Storage increase Power Map for Excel SharePoint Newsfeed App for Windows 8 Office Mobile for iPhone & Android phones Lync meeting scheduling from OWA Rights Management Services OneNote for iPad Exchange Online Address Book Policies Message Center Exchange group naming policy OWA for iPhone & OWA for iPad New SharePoint Workflows Office Lens Power Map GA for all Excel 2013 users OneDrive for Business Sync for Windows Lync Online Remote PowerShell Lync mobile client updates Office 365 Switch Plans OneNote for iPhone and Android phones Azure AD Password Sync Lync and SharePoint Service Reporting Connecting Skype & Lync OneDrive for Business apps for Windows 8 & iOS People View in OWA Office 365 Developer APIs S/MIME Encryption Project Lite released Office Groups Simplified Admin Center experience OneNote for Mac, Android, iPhone, and iPad updates EXO: 50 GB Mailboxes Simplified Yammer login OneDrive for Business Improvements Multi-factor authentication Office Online real-time co-authoring Delve
- 29. 29 How Do You Keep Up With What’s New? • Follow the Office 365 blog • http://portl.me/1mHhtM8 • Check the roadmap • http://portl.me/1yx12Hz 29
- 30. 30 30 Signs That You’re Safe Where You Are… • Current licensing • Sensitive data/regulatory/compliance • Currently committed to an ecosystem • Need to control rollout of new services • Difficult to instill business users with confidence in the cloud • Data Integration
- 31. 31 Protecting The Future – Tips To Always Be Prepared 1. Create a pilot 2. Map security requirements to cloud 3. Pick a key feature/ business objective to solve 4. Select an audience 5. Implement technical solutions to be “cloud ready” 31
- 32. 3322 Next Steps Get Your Free Office 365 Pilot Started! Go to http://www.portl.me/1wTQUnA to request a pilot. Our team will be in contact to get you started.
Editor's Notes
- Adam Edit
- Adam Edit
- So, before we jump into the meat the session here today, we’d like to take a very quick, one-question poll to determine your experience level with Office 365. This will help us tailor the presentation a bit. We are going to start the poll now so you should see a question pop up on your screen.
- Just a quick 30 seconds to level set who we are and what we do. Portal Solutions designs and delivers digital workplace solutions using Microsoft technologies. Our legacy has been in the sharepoint space, developing custom sharpoint solutions over the last 11 years, with hundreds of deployments. We have more recently been working with our customers to move them to Office 365, helping them with planning/roadmap, user experience design, technical architecture(particularly around hybrid deployments), implementation and support. We have offices located here in the Washington DC area and Boston. At the end of presentation we will provide some specific on our approach to quickly and cost effectively setting up pilot programs on Office 365. [click]
- Lower overall costs to maintain productivity Retention of Intellectual Property Everything you expect in e-mail Microsoft’s responsible for Disaster recover, availability, redundancy (is that a good thing?) File sharing anywhere at anytime You don’t have to spend money to reach the mobile workforce, Microsoft is working on it for you
- Flexibility in how they can work Work can follow them (ok this might not sound too exciting for them) One place to do all of their work Unified Search – people expect google/ bing experience in the workplace
- Adam – Mention migration
- Game changer for security Encryption in transit: across the board. SSL/TLS (our own not OSSL) In addition to the disk-level encryption with BitLocker, OneDrive for Business and SharePoint will provide per-file encryption. With this technology, every file stored in SharePoint Online and OneDrive for Business is encrypted with its own key, and subsequent updates to the file are each encrypted with their own unique key as well. In the case of large files, the files are split into chunks and each individual chunk has a separate encryption key. Your organization’s files will be distributed across multiple Microsoft Azure storage containers, each with separate credentials, rather than storing them all in a single database. Further, the encryption keys themselves are encrypted. By spreading encrypted files across storage locations and physically separating master encryption keys from both content and the file map, OneDrive for Business/SharePoint Online encryption provides a highly secure environment for your data.
- Adam – Mention migration
- Adam – Mention migration
- Streamlined First Run Experience: Access your notebooks across OneDrive and OneDrive for Business faster with a prompt for Microsoft Account and Organizational Account Insert Files: Office documents, PDFs, video/audio files can be inserted into your notes, opened with a double-tap, and shared with AirDrop. Protected Sections: Lock or unlock password-protected sections created in OneNote for Windows. PDF Printouts: Add a PDF printout to any page and then take notes on it in OneNote. Organize better: Move pages and sections around your notebooks to get them organized the way you want.
- Office Graph – This powers Delve and represents a collection of analyzed signals via machine learning (aka insights) which are derived from user behavior & relationships. Here are the main blog posts (announcements) related to SPC14: Introducing codename Oslo and the Office Graph
- Purpose With Groups, we can enable collaboration experiences that weren’t possible before. We’ve integrated Group membership across Exchange, SharePoint, and Yammer to deliver a UNIFIED COLLABORATION experience across the suite. Groups have their own Outlook/Yammer conversations, calendar, OneDrive document library, and SharePoint site. REPLACEMENT FOR SHAREPOINT TEAM SITES (As we know them today) Value Easy for end-users to create – right from Outlook, Yammer or SharePoint Two types of Groups - Private Groups and Public Groups Private groups require membership to participate Public groups can be accessed by anyone in the organization Easy to browse, search, and join public groups – i.e., a user can open a colleague’s contact card to see what public groups he/she has joined Groups are consistent across the suite When you add a person to a group, he/she can easily catch up on all previous messages and active calendar events for the group Groups will be completely integrated into mobile apps like OWA for devices Yammer feed and group inbox will show same conversation – this allows all users to work more closely together, whether they live only in email, only in Yammer, or both A user can “subscribe” to a group which means all of the group’s conversations get automatically copied to the user’s personal inbox and all of the group’s calendar items get copied to the user’s personal calendar. Benefits of Public Groups (Note: by default, groups are public) Encourage users to engage in open conversations with other people in the organization This helps users discover new information and new contacts within their organization
- Target Availability: May 2014 SKU: M; E1; E3; E4; A2; A3; A4; G1; G3; G4 Channels: Direct; Syndication/MOSI
- Game changer for security Encryption in transit: across the board. SSL/TLS (our own not OSSL) In addition to the disk-level encryption with BitLocker, OneDrive for Business and SharePoint will provide per-file encryption. With this technology, every file stored in SharePoint Online and OneDrive for Business is encrypted with its own key, and subsequent updates to the file are each encrypted with their own unique key as well. In the case of large files, the files are split into chunks and each individual chunk has a separate encryption key. Your organization’s files will be distributed across multiple Microsoft Azure storage containers, each with separate credentials, rather than storing them all in a single database. Further, the encryption keys themselves are encrypted. By spreading encrypted files across storage locations and physically separating master encryption keys from both content and the file map, OneDrive for Business/SharePoint Online encryption provides a highly secure environment for your data.
- Check important URLs at the end of the deck