1. No
Yes
Send monthly consumption Report
Raising a Supplier Packaging Purchase Order and Receiving items
Supplier Accounts PayableWarehouse Inventory Controller
Review consumption and
send back stock report
Review supplier stock week cover
Confirm exact quantity for
the new batch ready for
delivery
When the last call off mail is sent out, enquire supplier for
the exact quantity of the new batch ready for delivery
Send order call off through email, mention the following -
1. delivery date
2. Qty to deliver
Receive order and arrange
shipment
Send
Invoice
Send
Stock
Receive Invoice and match invoiced stock qty vs call off qty vs
received qty
Is it 6 weeks
stock cover with
Engage supplier for a week
cover discussion
Continue ordering
Raise new PO with exact produced quantity (to be raised
as soon as the last call of has been made from the
current open PO.
NO
YES
YES
YES
NO
NO
Send
Stock
Is invoice qty and
price same as
delievred qty and
agreed price
Does the
invoice qty
match call off
Amend PO qty to match
the invoice qty, ONLY IF
THE PO QTY IS NOT
ENOUGH TO RECEIVE THE
INVOICE QTY
Receive Invoice and match invoiced stock qty vs call off qty vs
received qty
Raise dispute with supplier
Send amended invoice/ credit
/debit note
Receipt the PO and send the receipted Invoice/credit
note to AP
Receive Stock
Does the
stock look
damaged
Receive Invoice
and authorise
payment
End