4. • Unprecedented / Old
New
accelerating creation
rates Old
• No “Digital Shredder”
• Kryder’s law & infinite retention
• Infinite retention = antithesis of
information management
Information Explosion +
Infinite Retention
= Information Sprawl
4
5. Runaway IT Spend Business Impact Increased Risk
Inability to meet regulatory
Performance, Storage, Performance, search, restores,
compliance / e-Discovery
Personnel, … replication, …
obligations
Personnel Performance e-Discovery
“The total cost of storage – including its acquisition, deployment,
configuration, maintenance and power consumption – Governance
Energy Backup is anywhere
from five to eight times the cost of the storage hardware itself.”
Cooling Recovery Compliance
Osterman Research May 2010
Floor Space Replication Risk
OpEX
CapEX Cost, complexity and risk
Old Value, insight and agility
5
6. Cause Effects
Information Explosion Out of control storage CAPEX
+
Infinite Retention
=
Prohibitive Backup Renewal costs
Information
Sprawl
Out of control Application OPEX,
operational complexity
….
7. New types of Info =
new types of Apps More Info / Apps =
more infrastructure
New Apps =
New Apps = new infrastructure
new types & more Info
• Information Sprawl is a key root cause of SPRAWL
• Yesterday’s cutting edge = today’s legacy
• SPRAWL consume IT’s budgets, leaving no funding for innovation
SPRAWL represents the CIO’s highest level problem space
7
9. New types of Info =
new types of Apps More Info / Apps =
more infrastructure
New Apps =
new infrastructure
New Apps =
new types & more Info
9
10. Upon Expiration
Defensibly
Dispose Defensibly Preserve
• Simplify, Automate and secure
Already • Make information securely accessible for
“Expired” business, compliance & legal use
• Protect & manage in a cost effective manner
Growing 50% / yr
10
10
– Increased value, lower costs, reduced risks, simplified IT
11. “Shift millions
from Information
Sprawl to
Innovation”
More info = More Apps =
more Apps more infrastructure
Infrastructure
Application
Sprawl
Sprawl
New info types = New Apps =
new types of Apps new infrastructure
11
12. • User Applications
• Enterprise Communication /
Collaboration Applications
• Enterprise Business Applications
10%
30%
60%
• You have all three types, amounts will vary
12
13. Business Applications (structured data) Email (semi- structured data) Files (unstructured data)
1
2
IT COST REGULATORY / LEGAL RISK VALUE
A
B
IT Compliance Legal BI
Spend Spend Spend Spend
Retention Management
Archiving
Data
Records Management
Protection
e-Discovery
3
13
14. TRIM Records
R
Management
E
D
Database
Archiving, IAP
A
Manage C
Data Protector
T
E
Storage
D
Essentials
14
15. Business Application
Transactive Reporting Compliance Destroy
High
Sales order booked
Change order
Partial shipments
Access Requirements
Complete shipment
Partial payment BEFORE
Sales order closed Tier 1
Customer inquiry
1
Sales Trending AFTER
Tier 1 Tier 2 Tier 3 Destroyed
e-discovery
Audit
2
Low 3
Transactive < 0.02% accessed after 6-12 months Data retention
stage ends period ends
B=0
Time C, L = 0
15
16. Business Application
Transactive Reporting Compliance Destroy
High
Access Requirements
Business Users
Records Managers Nobody
1
Legal / Regulatory/ Tax)
2
3
Low
Transactive data retention
Time period ends
stage ends
16
17. Business Application
Transactive Reporting Compliance Destroy
High
Access Requirements
Business Inactive information in Production Applications
Users
Records Managers Nobody
1
Legacy Information in
Legal / Regulatory/ Tax)
Legacy Applications
2
3
Low
Transactive data retention
Time period ends
stage ends
Optimization Opportunity
17
18. Access Keyword/ Legal
SQL Query Disposition
Controls SQL Query Hold
DEFENSIBLE
Records
APPLICATION Mgmt.
System
Record sets
Structured records extracted Structured records
outside SRMS control under SRMS control Records disposed
Structured Records Management Solution (SRMS)
SRMS automatically manages the lifecycle of information, all the
way to defensible disposition, per corporate policies
18
19. Access Keyword/ Legal
SQL Query Disposition
Controls SQL Query Hold
DEFENSIBLE
DECOMISSIONED Records
APPLICATION Mgmt.
System
All Records
Structured records extracted Structured records
outside SRMS control under SRMS control Records disposed
HP Structured Records Management Solution (SRMS)
Application retirement allows the decommissioning of application
environments while managing and providing access to structured records
per corporate records policy, through defensible disposal
19
21. Cause Effect Solution Outcome
Reduce storage CAPEX
Out of control storage CAPEX
Information Explosion by up to 50%
+
Infinite Retention
= Reduce backup and
Prohibitive Backup Renewal recovery TCO by up to
costs 70%
Information
Sprawl
Out of control Application Reduce application OPEX
OPEX, operational complexity by up to 60%
…. …
22.
23. Lots more content, a place to ask questions,
get answers and meet your peers
www.hp.com/go/srf-linkedin
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