The document discusses the advantages of using digital archives and online sharing platforms like Dropbox and Google Forms for recording and storing volunteer data. Key benefits include making all data instantly accessible to those with permission, reducing paper usage, and allowing digital display and analysis of information. Instructions are provided on setting up Dropbox accounts to invite volunteers to share data folders for a recording and reporting system.

2. 1. open access to all of the data= it can be
shared
2. digital data is smaller = less paper records
3. the data is displayed digitally ie www.
Need for a digital
archive?

3. https://www.dropbox.com

11. Other advantages of digital
archives:
Safety and security of the
data!

13. LOG ON TO DROPBOX

19. 1. Await an email inviting you to join
Dropbox from
srtcoordinator@gmail.com
2. Create DropBox account and download
the software onto your device
3. Log in to dropbox
4. You will be invited by email to share the
folder on my Dropbox account for RRS
5. I will only be inviting active volunteers
who have data to share.

20. DIGITAL RECORDING
WITH A DIGITAL ONLINE FORM WE CAN
● INSTANTLY CREATE OUR DIGITAL DATA
● WE CAN INSTANTLY SHARE OUR DATA
● WE CAN RECORD ,ARCHIVE AND
PROCESS OUR DATA

21. Google digital forms

28. Photographs = Dropbox , an online virtual
drive
Site recording forms = a google form that is
emailed ,analysed and stored online