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Presentation onTime
Management
By Rajiv Kataria

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Time is Money

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Time Management
• Time management” is the process of organizing and planning how to
divide your time between specific activities.
• Good time management enables you to work smarter – not harder –
so that you get more done in less time, even when time is tight and
pressures are high.

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WhyTime Management
•To utilise the available time in optimum
manner to achieve one’s personal and
professional goals.

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Advantages
• Greater productivity and efficiency.
• Work completion onTime
• A better professional reputation.
• Less stress.
• Increased opportunities for advancement.
• Greater opportunities to achieve important life and career goals.

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Bad time management = stress

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Failing to manage your time effectively can
have some very undesirable consequences:
• Missed deadlines.
• Inefficient work flow.
• Poor work quality.
• A poor professional reputation and a stalled career.
• Higher stress levels.

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Techniques OfTime Management
• Spending a little time learning about time-management techniques will
have huge benefits now – and throughout your career.

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1. Set goals correctly
Set goals that are achievable and measurable to improve time
management. Use the SMART method when setting goals.
In essence, make sure the goals you set are specific, measurable,
attainable, relevant, and timely.

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2. Prioritize wisely
Separate your tasks on how important and urgent they are in order to
achieve good time management.
For example, look at your daily tasks and determine

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Important and urgent
Do these tasks right away.
Important but not urgent
Decide when to do these tasks
Urgent but not important
: Delegate these tasks if possible
Not urgent and not important
Do these tasks later

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3. Set a time limit to complete a task
Setting a time constraint will cause you to be more focused and efficient.
For example, instead of working on a project and thinking of doing it until
it’s done, set a limit of, say, three hours.

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4.Take a break between tasks
For People who work Continousely
When doing a lot of tasks without a break, it is harder to stay focused and
motivated.
Allow some downtime between tasks by performing some mind-clearing
exercises like taking a quick nap, going for a short walk, or meditating.

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5. Organize yourself
Utilize your calendar by writing down the deadline for projects or tasks on
them.
Determine which days should be dedicated to which tasks.

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6. Remove non-essential tasks/activities
It is important to remove excess activities or tasks that add no value to your
life.
Determine what is significant and what deserves your time.
Removing non-essential tasks/activities frees up more time.

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7. Create a daily plan.
• Use the first 30 minutes of your day to create a daily to-do list that suits your
weekly plan.
• Word your list items as if you’ve already completed them.

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8. Complete your most important and
demanding tasks first thing in the morning.
• you can focus more easily when your brain isn’t fully awake.

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9. Block out distractions.
• Keep your Mobile Phones silent
• Use your computer’s “do not disturb” function when working on focused
tasks.

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10. Don’t strive for perfection.
• To become exceptional, you must fail repeatedly and learn from your
mistakes.
• Look at every effort as an experiment – a valuable step on your journey, no
matter what the outcome.

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11.Train the other side of your brain.
• Spending time outside of your comfort zone leads to success.
• If you’re a lawyer, learn to dance.
• If you’re a software developer, go out and socialize.

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12. Exercise often.
• Sports help you handle everyday stressors.
• Set some time aside for short workouts – at least every other day.

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13. Sleep well
• Scientists have found that sleeping less to create more task-oriented time
leads to trouble.
• Tired people procrastinate more and get distracted easily.
• Give your brain at least eight hours of sleep every night.

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14. Learn to say No.
• Your time is precious. Don’t waste it on people and projects that don’t align
with your mission and goals.
• Instead of automatically accepting invitations and offers, say, ‘I’ll check my
schedule and get back to you’.

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15. Be early
• Use the same approach with deadlines.
• Plan to submit your work one day ahead of schedule.

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16. Don’t answer the phone just because it’s
ringing.
Avoid interruptions when working on high-focus tasks.
You can attend if it is important otherwise you can say “ I am at
work get back to you later.

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17. Plan ahead
Make sure you start every day with a clear idea of what you need to do.
For example, the night before, you can write down a list of to-dos for the
next day.

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•Yesterday is a cancelled
Cheque,Tomorrow is a
Promisory note,Today is
ready cash. Use it.

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 Recap
• 1. Set goals correctly
• 2. Prioritize wisely
• 3. Set a time limit to complete a task
• 4.Take a break between tasks
• 5. Organize yourself
• 6. Remove non-essential tasks/activities
• 7. Create a daily plan
• 8. Complete your most important and demanding tasks first thing in the
morning.

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Recap
• 9. Block out distractions
• 10. Don’t strive for perfection
• 11.Train the other side of your brain.
• 12. Exercise often
• 13. Sleep well
• 14. Learn to say No.
• 15. Be early
• 16. Don’t answer the phone just because it’s ringing
• 17. Plan ahead

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Any Questions

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Activity Time

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Thank You.
• Presented By: Rajiv Kataria
MBA ( Finance and HR)
E Mail at-
rajivkataria19@gmail.com