2. 2
Introduction
The quality of listings during the preparatory
phase will form the basis of a very good coverage
during the main enumeration.
The Household Listing Form will be the main
form used during the listing exercise to capture
basic information about a Census Unit (CU).
Other accompanying forms include the Non
Private Dwelling Information Form, and
Census Unit Sketch Form
3. 3
Census unit listing in any household survey or
censuses is a requirement that has to be done
earlier, prior to the enumeration exercise.
It is a systematic or methodical way of compiling
a comprehensive listing of all dwelling
households, and other structures and main
features within a CU including shops, workshops,
offices, service stations, church buildings, health
centres, vacant allotments, recreation areas, etc.
Census Unit Listing
4. 4
Sketch mapping is also another requirement that
has to be done simultaneously with the listings,
but not necessarily for ordinary or easily
accessible CUs with properly planned sections
and allotments.
The two important things to consider when
conducting CU listings:
Each DWELLING in a CU must be LOCATED
and listed,
Each HOUSEHOLD in a dwelling must be
UNIQUELY IDENTIFIED
Sketch Mapping
5. 5
The basic idea or purpose of listings is to give a
picture of that particular area.
The four main reasons are:
To formulate workloads for enumerators
To assist enumerators to correctly locate
households for enumeration
To assist census/survey planners with the
formulation of cost estimates for logistics
To serve as a checklist for completeness and
coverage
Purpose of Listing
6. 6
It is usually difficult to locate dwellings in a CU
particularly in unplanned settlements and
commercial/industrial areas.
For settlements/villages always consult a
settlement/community leader or local guide,
whereas for commercial/industrial areas enquire
with the management of such establishments to
physically check and list the dwellings.
It is also helpful to include sketch maps showing
the dwellings.
Purpose of Listing (cont.)
7. 7
Some common terms used for statistical
purposes in order for listers to know and fully
understand:
Census Unit
A Census Unit (CU) is a statistical unit or area
with its own statistical boundaries.
Census Unit Types
Brief description of the Census Unit Types with
respective CU Type Codes.
(Refer to handout – CU Types: Page 1)
Common Terms
9. 9
Before you go out in the field to do your CU
listings, certain preparatory work must be done.
The CU folders, field equipment and stationery
must be prepared.
An Urban CU Map for Urban CUs and a
Statistical Area Map (SAM) for Rural CUs
should be stapled to the inside cover of the
respective CU folders.
Household Listing Forms, Non-Private Dwelling
Information Forms, and Census Unit Sketch
Forms should be inserted in the CU folders
with extra copies, and also a copy of previous
CU Listings.
PREPARATION OF FIELD WORK
10. 10
The appropriate name and code numbers for
Province, District, LLG, Ward/Urban Area,
Census Unit and the Census Unit Type must
be labelled on the front cover of the CU folder.
One Master Folder containing lists of all CUs
must be made for the supervisors.
(Refer to handout - type of maps: Page 6-7)
PREPARATION OF FIELD WORK (Cont.)
SUPERVISORS FOLDER
11. 11
It is essential that enough stationeries and
equipment to do the required work in the field.
You need the following;
Two copies of Provincial, Statistical Area Map
(SAMs) and Urban Area (Town) Maps
Sufficient Household Listing, NPD and CU
Field Sketch Forms
Staplers, clipboards, plastic bags, paper clips,
paper fasteners, biros, pencils and erasers.
Equipment & Stationeries
12. 12
Listing in some areas in both urban and rural
can be difficult considering the time and other
major factors. In many coastal areas, houses may
be clustered and lineal which makes the listers
job easy.
However in some places, particularly in the
Highlands region, listers will be required to walk
many hours through rugged terrain, crossing
rivers, climbing mountains or going through
swamps to reach remote villages, where as for
urban, the difficult areas to list are mainly
unplanned settlements and
commercial/industrial areas.
Listing Operation
13. 13
Identification cards or letters of
identification should be in your
possession at all times during the
fieldwork.
PUBLICITY
BASIC STEPS IN LISTING OPERATION
Contact should be made with the
councillor or other respective
community leaders informing them of
the purpose of your visit.
NATIONAL STATISTICAL OFFICE
Familiarise yourself with the area
before starting your census unit
listings to enabling establishment
of listing route.
CENSUS UNIT LISTING TRAINING
GUIDE – PREP PHASE
NATIONALSTATISTICALOFFICE
POPULATION&SOCIALSTATISTICSDIVISION
WAIGANI,PORTMORESBY
14. 14
The listing route is the direction the lister follows listing all the
dwellings and other structures within the CU. This route is
indicated with arrows.
It is often difficult to establish proper listing routes in large
overgrown settlements, however planning a listing route
especially in a planned area with proper section and
allotments should not be a problem.
A CROSSED CIRCLE marks the starting point of the listing
route on the CU map with the word “START” followed with
an ARROW POINTING away from it. There are more arrows
indicating the path or direction of the listing until the
“END” of the CU.
An ARROW POINTING to a CROSSED CIRCLE with the
word “END” indicates the end of listing as illustrated
below.
Listing Route
START END
*Note: - The listing route normally starts from left to right, and will be used as a
guide to direct interviewers to move from house to house during the main
enumeration period.
15. 15
Systematic Order of Listing
▪ Description of structures and other main
features, names of HH heads and the number
of usual residents living in a household using
the time frame (past six (6) months) is
recorded in systematic order using the listing
route.
▪ Numbers shown on the sketch maps are
record numbers of all structures/features
listed on the Household Listing Form.
16. 16
Some Points to Consider when doing Listings
▪ Recording Names
When names are been recorded, ensure that
full or complete names are written. If a person
gives three names for example; a Christian
name as Peter, village or middle name Maima
and Kaimo as surname, then all three names
should be recorded as given; Peter Maima
Kaimo.
To prevent confusion, each name should be
unique so that a Head of Household can be
uniquely identified and distinguished from the
others.
17. 17
Some Points to Consider when doing Listings
▪ Contact Problems
It is most likely that during the listings you
may not be able to make contact with all the
households in the first instance. An “entire
household may be out” or “no competent
member available” or there is a “domestic
problem”.
In such cases you should allocate a household
number and skip those particular households
for call-backs at a later time. If the call-backs
are unsuccessful, then either consult their
next-door neighbours, or obtain information
using your local guides.
18. 18
Some Points to Consider when doing Listings
▪ Accuracy of Sketch Maps
A sketch maps does not have to look like an
artist’s impression of an area, however you
should try to be as accurate as much as
possible, because other people will need to be
able to read and understand both the sketch
maps and listings.
▪ Local Knowledge
You must try to use local knowledge as much
as possible.
19. 19
Some Points to Consider when doing Listings
▪ Listing of Non-Private Dwellings (NPDs)
While conducting listings you may come across
special cases like boarding schools, hospitals,
guesthouses or even hotels, etc.
These types of dwelling should also be listed
on the Household Listing Form with other
details on the NPD Information Form. Should
there be more than one NPD within a CU, the
first NPD listed in systematic order should be
allocated Household Number 901, the second
902, and so on.
*Note: Numbering of NPDs should restart when listing
another CU. The record number is not the same as household
number.
20. 20
CENSUS UNIT: _____________________________________________________
CENSUS UNIT TYPE: ________________________________________________
Form _____ of _____
HOUSEHOLD LISTING FORM
PROVINCE: ____________________________________________
DISTRICT: ______________________________________________
DW ELLING
LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________
W ARD/URBAN AREA: __________________________________ Name of Councillor: _______________________________________________________
Name of Lister(s):______________________________________________________Date Started: ______/______/______ Date Completed:______/______/______
NUMBER Description of Feature
LOCALITY PORTION FURTHER IDENTIFICATION USUAL RESIDENTS
Street/Area or RECORD HOUSE
Hamlet SECTION LOT NUMBER FEATURE TYPE P M F
Total Personsfor thisForm
Name of Head of the Household (Past 6 Months)
Sample of a Household Listing Form.
21. 21
Sample of a Non-Private Dwelling Form.
NAME OF NPD: ________________________________________________________________
(e) Approximate number of total persons: ……………
Name of Lister(s): ____________________________________ Date of Listing: ____/____/____
TELEPH ON E: _______________ FACSIMILE: _______________ E.MAIL: _______________
(b) Total number of rooms / cubicles: …………………
(c) Average number of persons per room / cubicle: ..
(d) Total number of beds: ………………………………..
_______________________________________________________________________________
SLEEPIN G ARRAN GEMEN TS:
(a) Total number of blocks: ………………………………
COOKIN G ARRAN GEMEN TS FOR MEALS (Describe):
TITLE: ________________________________________________________________________
PORTION or SECTION : _____________________________________ LOT: _____________
ADDRESS: ____________________________________________________________________
LOCATION : __________________________________________________________________
N AME OF OW N ER(S): _________________________________________________________
PERSON (S) TO CON TACT: ____________________________________________________
NPD NUMBER:
NON-PRIVAT E DW ELLING INFORMAT ION FORM
PROVIN CE: ________________________________________________________________
DISTRICT: _________________________________________________________________
LLG: _______________________________________________________________________
W ARD/U RBAN AREA: ______________________________________________________
CEN SU S U N IT: _________________________________________________________
CEN SU S U N IT TYPE: _______________________________________________________
VILLAGE N AME: ______________________________________________________________
22. 22
Sample of a CU Sketch Form.
CENSUS UNIT TYPE: _______________________
VILLAGE NAME: ________________________________
Name of Councillor: _______________________________
Name of Lister(s): ________________________________________Date Started: ___/___/___ Date Completed: ___/___/___
Draw sketch map of the CensusUnit (CU) using thisCU Sketch Form. *Note down any problemsyou experienced: - for
LLG: __________________________________________
W ARD/URBAN AREA: _________________________
example; Identification of CU boundaries, accessibility or any other general commentsin relation to the CU.
Sketch Map___ of ___
PROVINCE: ___________________________________
CENSUS UNIT SKETCH FORM
DISTRICT: ____________________________________
CENSUS UNIT: _________________________
23. 23
Sample of a CU Summary Form.
Total Forms Used for CU Household Listing Forms CU Sketch Forms NPD Forms
Total Persons for PD's Males Females Npd's
HOUSE TYPES HOUSE TYPES & CODES IN PICTORIAL FORMAT
NPD TYPES
1
2
3
4
5
Barracks, W orkersQ uarters& Hostels
Boarding High Schools
Prisonsincluding Cellsfor inmates, Hospitals,
Makeshift - M/S
Self Help High Cost - S/Help HC
Institutions, W orking T ype, eg; Universities,
Mental & O ther Disability Care Centres
CENSUS UNIT SUMMARY
VILLAGE NAME: _____________________________________________________________________
Name of Councillor: ____________________________________________________________________
PROVINCE: __________________________________________________________________________
CENSUS UNIT TYPE: _________________________________________________________________
03
02
01 High Cost - HC
Low Cost - LC
Flat
04 Duplex
06 Non Private Dwelling - NPD
05 Domestic/W orkersQ uarters- DQ /W Q
Mobile Personswith no fixed addresses
07
08 T raditional - T RAD
10 Self Help Low Cost - S/Help LC
09
wharves& also those at airport terminals
Total Dwellings of All House Types
Hotels, Motels, Guest Houses, Shipping in
the harbour including Yacht Club
sleeping in the streets, at the markets,
including Guardiansat hospitals, people
Name of Lister: _________________________________ Signature: ____________________ Date:_____/_____/_____
Name of Supervisor: _____________________________ Signature: ____________________ Date:_____/_____/_____
DISTRICT: ___________________________________________________________________________
LLG: ________________________________________________________________________________
W ARD / URBAN AREA: _______________________________________________________________
CENSUS UNIT: ____________________________________________________________________
Total NPDs
24. 24
TYPES OF FORMS
Refer to handout- “Types of
Forms”: Pages 8-11
Total FormsUsed for CU Household Listing Forms CU Sketch Forms NPD Forms
Total Personsfor PD's Males Females Npd's
HOUSE TYPES HOUSE TYPES & CODES IN PICTORIAL FORMAT
NPD TYPES
1
2
3
4
5
Barracks, W orkersQuarters& Hostels
Boarding High Schools
Prisonsincluding Cellsfor inmates, Hospitals,
Makeshift - M/S
Self Help High Cost - S/Help HC
Institutions, W orking Type, eg; Universities,
Mental & Other Disability Care Centres
CENSUS UNIT SUMMARY
VILLAGE NAME: _____________________________________________________________________
Name of Councillor: ____________________________________________________________________
PROVINCE: __________________________________________________________________________
CENSUS UNIT TYPE: _________________________________________________________________
03
02
01 High Cost - HC
Low Cost - LC
Flat
04 Duplex
06 Non Private Dwelling - NPD
05 Domestic/W orkersQuarters- DQ/W Q
Mobile Personswith no fixed addresses
07
08 Traditional - TRAD
10 Self Help Low Cost - S/Help LC
09
wharves& also those at airport terminals
Total Dwellings of All House Types
Hotels, Motels, Guest Houses, Shipping in
the harbour including Yacht Club
sleeping in the streets, at the markets,
including Guardiansat hospitals, people
Name of Lister: _________________________________ Signature: ____________________ Date:_____/_____/_____
Name of Supervisor: _____________________________ Signature: ____________________ Date:_____/_____/_____
DISTRICT: ___________________________________________________________________________
LLG: ________________________________________________________________________________
W ARD / URBAN AREA: _______________________________________________________________
CENSUS UNIT: ____________________________________________________________________
Total NPDs
CENSUS UNIT: _____________________________________________________
CENSUS UNIT TYPE: ________________________________________________
Form _____ of _____
HOUSEHOLD LISTING FORM
PROVINCE: ____________________________________________
DISTRICT: ______________________________________________
DW ELLING
LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________
W ARD/URBAN AREA: __________________________________ Name of Councillor: _______________________________________________________
Name of Lister(s):______________________________________________________Date Started: ______/______/______ Date Completed:______/______/______
NUMBER Description of Feature
LOCALITY PORTION FURTHER IDENTIFICATION USUAL RESIDENTS
Street/Area or RECORD HOUSE
Hamlet SECTION LOT NUMBER FEATURE TYPE P M F
Total Personsfor thisForm
Name of Head of the Household (Past 6 Months)
25. 25
EXPLANATORY NOTES ON HOW TO COMPLETE THE FORMS
Refer to handout- “Instructions
on how to Complete the Forms”:
Pages 12-35
Total FormsUsed for CU Household Listing Forms CU Sketch Forms NPD Forms
Total Personsfor PD's Males Females Npd's
HOUSE TYPES HOUSE TYPES & CODES IN PICTORIAL FORMAT
NPD TYPES
1
2
3
4
5
Barracks, W orkersQuarters& Hostels
Boarding High Schools
Prisonsincluding Cellsfor inmates, Hospitals,
Makeshift - M/S
Self Help High Cost - S/Help HC
Institutions, W orking Type, eg; Universities,
Mental & Other Disability Care Centres
CENSUS UNIT SUMMARY
VILLAGE NAME: _____________________________________________________________________
Name of Councillor: ____________________________________________________________________
PROVINCE: __________________________________________________________________________
CENSUS UNIT TYPE: _________________________________________________________________
03
02
01 High Cost - HC
Low Cost - LC
Flat
04 Duplex
06 Non Private Dwelling - NPD
05 Domestic/W orkersQuarters- DQ/W Q
Mobile Personswith no fixed addresses
07
08 Traditional - TRAD
10 Self Help Low Cost - S/Help LC
09
wharves& also those at airport terminals
Total Dwellings of All House Types
Hotels, Motels, Guest Houses, Shipping in
the harbour including Yacht Club
sleeping in the streets, at the markets,
including Guardiansat hospitals, people
Name of Lister: _________________________________ Signature: ____________________ Date:_____/_____/_____
Name of Supervisor: _____________________________ Signature: ____________________ Date:_____/_____/_____
DISTRICT: ___________________________________________________________________________
LLG: ________________________________________________________________________________
W ARD / URBAN AREA: _______________________________________________________________
CENSUS UNIT: ____________________________________________________________________
Total NPDs
CENSUS UNIT: _____________________________________________________
CENSUS UNIT TYPE: ________________________________________________
Form _____ of _____
HOUSEHOLD LISTING FORM
PROVINCE: ____________________________________________
DISTRICT: ______________________________________________
DW ELLING
LLG: ___________________________________________________ VILLAGE NAME: ________________________________________________________
W ARD/URBAN AREA: __________________________________ Name of Councillor: _______________________________________________________
Name of Lister(s):______________________________________________________Date Started: ______/______/______ Date Completed:______/______/______
NUMBER Description of Feature
LOCALITY PORTION FURTHER IDENTIFICATION USUAL RESIDENTS
Street/Area or RECORD HOUSE
Hamlet SECTION LOT NUMBER FEATURE TYPE P M F
Total Personsfor thisForm
Name of Head of the Household (Past 6 Months)
26. 26
HOUSEHOLD TYPES AND CODES
Refer to handout: Pages 36
Types of houses are illustrated in
pictorial format to assist Listers by
correctly recording descriptions of
houses, and allocating correct house
type codes for the various types of
dwelling houses listed.
