Updated TAMC Covid Prepardness and Response Plan

1. COVID-19 Preparedness and Response Plan
The Associated Management Company

2. Overview
The Associated Management Company (TAMC) takes the health and safety of our employees and residents
seriously. We are committed to reducing the risk of exposure to COVID-19 for our employees, customers
and guests.
Our plan is based on information and guidance from the Centers for Disease Control (CDC) and the
Occupational Health and Safety Administration (OSHA) at the time of its development. Because the COVID-
19 situation is frequently changing, the need for modifications may occur based on further guidance
provided by the CDC, OSHA, and other public officials at the state or local levels.
We are asking each of our employees to help with our prevention efforts. TAMC understands that in order to
minimize the impact of COVID-19 at our apartment communities, everyone needs to play his or her part. We
have instituted several best practices to minimize exposure to COVID-19 and prevent its spread in the
workplace. Those practices are set forth here in our plan.

3. Supervisors
Clio A. Barker and Mary C. Linsenmeyer are designated as the COVID-19 Preparedness Supervisors for the
company that implement, monitor, and report on the COVID-19 control strategies for the company as a whole.
Community Managers implement, monitor, and report on the COVID-19 control strategies for the community
they manage.
Shift leaders are the worksite supervisors who implement, monitor, and report on the COVID-19 control
strategies.

4. Risk Levels
Lower exposure risk – do not require contact with public or other workers.
 Those working remotely
Medium exposure risk – require frequent and/or close contact (ex. within six feet) with people who may be infected with SARS-
CoV-2, but who are not known or suspected COVID-19 patients. Workers in this category have contact with the general public
and coworkers.
 Onsite Team
 Central Office Team
High exposure risk – high potential for exposure to known sources of COVID-19, these could include healthcare professionals,
law enforcement, nursing home employees, medical transport or mortuary workers.
 None
Very high exposure risk – high potential for exposure to known or suspected sources of COVID-19 during specific medical,
postmortem or laboratory procedures. Workers in this category include healthcare, dental and morgue workers performing
aerosol-generating procedures.
 None

5. Hygiene
We encourage all employees and residents to take simple steps to avoid spreading the COVID-19 infection.
These should be followed even when not at work.
a) Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an
alcohol-based hand rub with at least 60% alcohol.
b) Avoid touching your eyes, nose, or mouth.
c) Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes.
d) Avoid close contact with anyone who is sick.
e) Maintain appropriate social distance of six feet to the greatest extent possible.
f) Wear masks when in public.
g) Use gloves to pump gasoline, then dispose of in trash can at the service station
h) Disinfect phones, pens, keyboards, chairs and any shared items.
i) Avoid hugging and handshaking as a greeting.

6. Screening Protocol
Team members are to conduct a daily entry self-screening protocol for all employees or contractors entering
the workplace, including:
a) Sick team members are asked to stay home.
b) Everyone reporting is to complete a questionnaire covering symptoms and suspected or confirmed
exposure to people with possible COVID-19.
c) Temperature taking when a thermometer is available.

7. Social Distancing
 Everyone on the worksite premises is to be least six feet from one another to the maximum extent
possible, including through the use of ground markings, signs, and physical barriers, as appropriate to
the worksite.
 Employees are to use dedicated entry point(s) to reduce congestion at the main entrance. These
locations differ for each location.
 Due to the small number of employees per location, we do not provide visual indicators of
appropriate spacing for employees outside the building in case of congestion. Please keep six feet
apart if more than one person is entering at a time.
 Work shifts may stagger to reduce entry congestion and to ensure the effectiveness of screening.

8. Social Distancing (Cont.)
 We require face coverings in shared spaces, including during in-person meetings and in restrooms and
hallways.
 Workspaces are to be at least six feet apart.
 We prohibit social gatherings and meetings that do not allow for social distancing or that create
unnecessary movement through the office.
 All nonessential visitors are suspended until otherwise instructed by the Health and Human Services.
 Elevator capacity is limited with markings and notices.
 Common areas are to remain closed until further notice.
 Areas where we are required to meet with residents or other employees are to be set up with
plexiglass barrier.

9. Personal Protection Equipment (PPE)
We provide non-medical grade face coverings to our employees.
We require face coverings to be worn when employees cannot consistently maintain six feet of
separation.

10. Barriers
 Workspaces are to be at least six feet apart.
 Tables and desks are to be at least 6 feet apart.
 Entrances to office may have stanchions to deter entry

11. Cleaning
 Facility cleaning and disinfection to limit exposure to COVID-19, especially on high-touch surfaces
(e.g., door handles), paying special attention to parts, products, and shared equipment (e.g., tools,
machinery, vehicles) is to be completed twice daily.
 We will clean and disinfect the facility in the event of a positive COVID-19 case in the workplace.
 Cleaning supplies are available to employees at the worksite and employees are able to take time to
wash hands frequently or to use hand sanitizer.
 We provide disinfecting supplies and employees are required to wipe down their workstations at
least twice daily. We post signs about the importance of personal hygiene.
 Keep all drinking fountains turned off.

12. Response to Positive COVID-19
When an employee is identified with a confirmed case of COVID-19, within 24 hours:
We will notify:
 Preparedness Supervisors
 Worksite supervisors
 The local public health department
 The Preparedness Supervisors or the worksite supervisor will notify co-workers, contractors, or
suppliers who may have come into contact with the person with a confirmed case of COVID-19.
A list will be kept of those notified.

13. Response to Positive COVID-19 (Cont.)
• We are following Executive Order 2020-36, and any executive orders that follow it, that prohibit
discharging, disciplining, or otherwise retaliating against employees who stay home or who leave
work when they are at particular risk of infecting others with COVID-19.
• We will require a deep cleaning when employees are sent home with symptoms.
• We will notify employees if we learn that an individual (including a customer, supplier, or visitor)
with a confirmed case of COVID-19 has visited the office.
• We will not release the name of the employee or resident infected with or suspected to be infected
with COVID-19.

14. Travel
a) Business-related travel is restricted to employees for essential travel only.
b) We encourage employees to use personal protective equipment and hand sanitizer on public
transportation.
c) We promote remote work to the fullest extent possible.
d) Restrict all non-essential travel, including in-person conference events.
e) Employees are encouraged to carefully consider the dangers of personal travel and avoid whenever
possible.

15. RecordKeeping
We will maintain records of:
a) Preparedness Supervisors
worksite supervisors
b) Training
c) Notification