The document discusses different room layout options for events: cabaret style is informal and allows interaction but needs more space; classroom style is good for training but limits interaction; theatre style is efficient for large audiences but restricts note-taking and interaction; boardroom style is good for meetings but not presentations; U-shaped and horseshoe styles allow interaction for small groups; and banquet style is for meals but makes viewing screens difficult. The layout chosen depends on the event type and audience size.

1. Room layouts
Event Management
The layout of the room(s) is vitally important when planning
your event. Your venue agency should be able to advise
you on the correct layout for your event once they
understand your brief. However it might be useful for you to
know this from the start. See below for room set ups for
your consideration

2. Room layouts
Event Management
Cabaret Style
Pros
• Most popular conference layout
• Informal and allows for easy
interaction
• 6 per round table
Cons
• Will need a larger event space to
accommodate delegates
• Larger space may lead to
increase venue costs

3. Room layouts
Event Management
Classroom Style
Pros
• Great for training events or
educational seminars
• Allows delegates to note take
with ease
• Accommodates large group in
less space
Cons
• Minimal interaction with other
delegates
• Audience can only see each
other’s backs

4. Room layouts
Event Management
Theatre Style
Pros
• Most efficient layout for a large
audience
• Flexible setup, rows can be
angled, circular or straight
• Great for large groups when
reading/writing aren’t required
Cons
• No surface for note taking
• Minimal group interaction
opportunities
• Potential restricted view
dependent on audience size1

5. Room layouts
Event Management
Boardroom Style
Pros
• Generally used for management
meetings and discussion groups
• Good working space and
atmosphere
• Allows for easy interaction
between one another
Cons
• Doesn’t work well for visual
presentations
• Larger groups may find this
layout difficult for interacting
• Not suited for an individual
speaker

6. Room layouts
Event Management
U-Shaped or Horseshoe Style
Pros
• Good for small meetings where a
visual presentation or speaker
are present
• Allows for good interaction
between participants and trainer
Cons
• Doesn’t work well for larger
groups as sides become too long

7. Room layouts
Event Management
Banquet Style
Pros
• Perfect for a meal function or
dinner setting
• Allows for a great deal of
interaction
Cons
• Difficult for some people to see
screen or stage without turning
chairs round
• Takes up more space than most
other seating styles

8. Room layouts
Event Management
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