District Assembly 2010 - Membership Presentation

1. Membership Services District Assembly 2010

2. AGENDA <ul><li>Introductions </li></ul><ul><li>District Membership Services Remit </li></ul><ul><li>Membership Trends </li></ul><ul><li>Goals for 2010-2011 </li></ul><ul><li>Recruitment </li></ul><ul><li>Retention </li></ul><ul><li>Extension </li></ul><ul><li>Presidential Citation </li></ul><ul><li>Protection / Health & Safety / Gavel / Attendance / Supplies / Sports </li></ul><ul><li>Resources </li></ul><ul><li>Q & A </li></ul>19/05/10 Membership Services - District Assembly 2010

4. INTRODUCTIONS <ul><li>Chairman </li></ul><ul><li>New Club Formation – South </li></ul><ul><li>New Club Formation – North </li></ul><ul><li>Health & Safety </li></ul><ul><li>Protection </li></ul><ul><li>Attendance </li></ul><ul><li>Supplies </li></ul><ul><li>Sports </li></ul><ul><li>Gavel </li></ul><ul><li>Jim Houston </li></ul><ul><li>Sandy Matthews </li></ul><ul><li>Bill Leslie </li></ul><ul><li>Martin Forster </li></ul><ul><li>Alistair Ritchie </li></ul><ul><li>Charlie Burgess </li></ul><ul><li>Alasdair Campbell </li></ul><ul><li>Arthur Duncan </li></ul><ul><li>Frank Bremner </li></ul>19/05/10 Membership Services - District Assembly 2010

5. INTRODUCTIONS <ul><li>Chairman </li></ul><ul><li>New Club Formation – South </li></ul><ul><li>New Club Formation – North </li></ul><ul><li>Health & Safety </li></ul><ul><li>Protection </li></ul><ul><li>Attendance </li></ul><ul><li>Supplies </li></ul><ul><li>Sports </li></ul><ul><li>Gavel </li></ul><ul><li>Jim Houston </li></ul><ul><li>Sandy Matthews </li></ul><ul><li>Bill Leslie </li></ul><ul><li>Martin Forster </li></ul><ul><li>Alistair Ritchie </li></ul><ul><li>Charlie Burgess </li></ul><ul><li>Alasdair Campbell </li></ul><ul><li>Arthur Duncan </li></ul><ul><li>Frank Bremner </li></ul>19/05/10 Membership Services - District Assembly 2010

7. MEMBERSHIP SERVICES <ul><li>To encourage and support clubs to recruit and retain members </li></ul><ul><li>To encourage clubs to support formation of new clubs </li></ul><ul><li>To encourage club project committees to consider membership dividends for every project </li></ul><ul><li>To promote the Club Leadership Plan </li></ul><ul><li>To encourage efficient administration of clubs </li></ul><ul><li>Promote friendships and social contact in and between clubs </li></ul><ul><li>To organise membership group meetings at Assembly </li></ul><ul><li>To co-operate with others for the care of isolated and weaker clubs </li></ul><ul><li>To arrange District fellowship events </li></ul><ul><li>To report to District Council and RIBI </li></ul>19/05/10 Membership Services - District Assembly 2010

8. MEMBERSHIP SERVICES <ul><li>To encourage and support clubs to recruit and retain members </li></ul><ul><li>To encourage clubs to support formation of new clubs </li></ul><ul><li>To encourage club project committees to consider membership dividends for every project </li></ul><ul><li>To promote the Club Leadership Plan </li></ul><ul><li>To encourage efficient administration of clubs </li></ul><ul><li>Promote friendships and social contact in and between clubs </li></ul><ul><li>To organise membership group meetings at Assembly </li></ul><ul><li>To co-operate with others for the care of isolated and weaker clubs </li></ul><ul><li>To arrange District fellowship events </li></ul><ul><li>To report to District Council and RIBI </li></ul>19/05/10 Membership Services - District Assembly 2010

10. MEMBERSHIP TRENDS 19/05/10 Membership Services - District Assembly 2010 Last Rotary year, RIBI clubs recruited 3754 new members, however, 4000 existing members did not renew their membership – a small net loss!

11. MEMBERSHIP TRENDS 19/05/10 Membership Services - District Assembly 2010 After generally increasing for almost 20 years, District 1010 membership is taking a down turn. This current Rotary year it is expected that membership will have dropped by approx. 1.25%

12. MEMBERSHIP TRENDS <ul><li>40% of RI members are over 60 </li></ul><ul><li>70% of RIBI members are over 60 </li></ul><ul><ul><li>District 1010 on a par with RIBI </li></ul></ul><ul><ul><li>Fewer people active in professions and business </li></ul></ul><ul><li>We need to reduce the average age of Rotary to what it was when YOU joined. </li></ul><ul><li>In 1992 District 1010 had 71 clubs with a total of 3072 members </li></ul><ul><li>Today we have 88 clubs in the District with a membership of 3229 </li></ul><ul><ul><li>Average Club size has declined by 16% </li></ul></ul><ul><li>Every area has some clubs which have declined considerably in membership, as much as a 43% reduction over the last 20years. </li></ul>19/05/10 Membership Services - District Assembly 2010

13. MEMBERSHIP TRENDS <ul><li>40% of RI members are over 60 </li></ul><ul><li>70% of RIBI members are over 60 </li></ul><ul><ul><li>District 1010 on a par with RIBI </li></ul></ul><ul><ul><li>Fewer people active in professions and business </li></ul></ul><ul><li>We need to reduce the average age of Rotary to what it was when YOU joined. </li></ul><ul><li>In 1992 District 1010 had 71 clubs with a total of 3072 members </li></ul><ul><li>Today we have 88 clubs in the District with a membership of 3229 </li></ul><ul><ul><li>Average Club size has declined by 16% </li></ul></ul><ul><li>Every area has some clubs which have declined considerably in membership, as much as a 43% reduction over the last 20years. </li></ul>19/05/10 Membership Services - District Assembly 2010

15. GOALS FOR 2010-2011 <ul><li>More Rotarians than last year </li></ul><ul><ul><li>Each club to achieve a net gain of at least one member by 31 March 2011 </li></ul></ul><ul><ul><ul><li>Make use of Club Assessment Tools </li></ul></ul></ul><ul><ul><ul><li>Adopt a valid recruitment plan </li></ul></ul></ul><ul><ul><ul><li>Develop an effective retention plan </li></ul></ul></ul><ul><ul><ul><ul><li>Retention is at least as important as recruitment </li></ul></ul></ul></ul><ul><ul><li>Can you sponsor a new Rotary club? </li></ul></ul><ul><ul><ul><li>Formation of a minimum of 2 new clubs </li></ul></ul></ul>19/05/10 Membership Services - District Assembly 2010

16. <ul><li>More Rotarians than last year </li></ul><ul><ul><li>Regular Club meetings should provide great fellowship and stimulating projects </li></ul></ul><ul><ul><li>Weekly Newsletter, by post or electronically </li></ul></ul><ul><ul><li>Develop and maintain a club website </li></ul></ul><ul><ul><li>Encourage a greater number of applications for the RI Presidential Citation </li></ul></ul><ul><ul><ul><li>Recognises the great work going on in every club </li></ul></ul></ul><ul><ul><ul><li>Tell the world of Rotary about your levels of service </li></ul></ul></ul>GOALS FOR 2010-2011 (contd.) 19/05/10 Membership Services - District Assembly 2010

17. GOALS FOR 2010-2011 <ul><li>More Rotarians </li></ul><ul><ul><li>Bring fresh ideas, new interests, more talent and increased energy to your club. </li></ul></ul><ul><ul><li>Increase Rotary’s capacity for </li></ul></ul><ul><ul><li>SERVICE. </li></ul></ul><ul><ul><li>Ensure the future of Rotary. </li></ul></ul><ul><ul><li>Increase the volume of support for the Rotary Foundation. </li></ul></ul><ul><ul><li>Can help identify potential new members </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

19. <ul><li>Identify </li></ul><ul><li>Introduce </li></ul><ul><li>Invite </li></ul><ul><li>Induct </li></ul><ul><li>Inform and Orientate </li></ul><ul><li>Involve </li></ul><ul><li>Educate or I nstruct </li></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010

20. RECRUITMENT 19/05/10 Membership Services - District Assembly 2010

21. <ul><li>The Dating Game </li></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The 1010 Rotarian Dating Agency Ltd .

22. <ul><li>Showered and groomed </li></ul><ul><li>Hair </li></ul><ul><li>Lippy </li></ul><ul><li>Wardrobe </li></ul><ul><ul><li>Little Black Number </li></ul></ul><ul><ul><li>New Shirt </li></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 Preparation <ul><li>Is Club fit for purpose? </li></ul><ul><li>Is it attractive? </li></ul><ul><ul><li>Timing </li></ul></ul><ul><ul><li>Programme </li></ul></ul><ul><ul><li>Speakers </li></ul></ul><ul><ul><li>Community Involvement </li></ul></ul><ul><ul><li>Social Activities </li></ul></ul><ul><ul><li>Service </li></ul></ul><ul><ul><li>“ F” word </li></ul></ul>Preparation Fail to Prepare – Prepare to Fail The 1010 Rotarian Dating Agency Ltd.

23. <ul><li>Define our parameters </li></ul><ul><ul><li>Blonde? </li></ul></ul><ul><ul><li>Brunette? </li></ul></ul><ul><ul><li>Hunky or Chunky? </li></ul></ul><ul><li>Scan the dance floor </li></ul><ul><ul><li>Choose your target </li></ul></ul><ul><ul><li>Time your approach </li></ul></ul><ul><ul><li>Choose the right place to make your move </li></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The Set-Up <ul><li>Define your parameters </li></ul><ul><ul><li>Vocation </li></ul></ul><ul><ul><li>Gender </li></ul></ul><ul><ul><li>Location </li></ul></ul><ul><ul><li>Experience </li></ul></ul><ul><ul><li>Activities </li></ul></ul><ul><li>Get yourself out and about </li></ul><ul><ul><li>Yellow Pages </li></ul></ul><ul><ul><li>Thomson’s Directory </li></ul></ul><ul><ul><li>Local High Street </li></ul></ul>The Set-Up The 1010 Rotarian Dating Agency Ltd.

24. <ul><li>Make or Break </li></ul><ul><ul><li>Something Intriguing </li></ul></ul><ul><ul><li>Amusing </li></ul></ul><ul><ul><li>Interesting </li></ul></ul><ul><ul><li>Captivating </li></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The Chat-Up Line <ul><li>Have you heard of Rotary? </li></ul><ul><li>Do you know what Rotary does? </li></ul><ul><li>I heard a fascinating speaker the other week </li></ul><ul><li>Let me tell you about...... </li></ul><ul><li>Captivating </li></ul>The Chat-up Line The 1010 Rotarian Dating Agency Ltd.

25. <ul><li>“ What do you do?” </li></ul><ul><li>“ What kind of guy are you?” </li></ul><ul><li>What’s your favourite colour?” </li></ul>Recruitment 19/05/10 Membership Services - District Assembly 2010 Information <ul><li>“ What does Rotary Do?” </li></ul><ul><li>“ What is Rotary?” </li></ul><ul><li>“ It’s all old men in suits?” </li></ul><ul><li>“ Is it all young men in suits?” </li></ul><ul><li>“ Is it really boring?” </li></ul>Information The 1010 Rotarian Dating Agency Ltd.

26. <ul><li>Make the right impact </li></ul><ul><ul><li>A POSITIVE IMPRESSION </li></ul></ul><ul><li>Make yourself: </li></ul><ul><ul><li>Sound an attractive mate </li></ul></ul><ul><ul><li>An interesting and worthwhile person </li></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 Impression <ul><li>Make the right impact </li></ul><ul><ul><li>A POSITIVE IMPRESSION </li></ul></ul><ul><li>Make Rotary sound an: </li></ul><ul><ul><li>Attractive </li></ul></ul><ul><ul><li>Interesting </li></ul></ul><ul><ul><li>Worthwhile activity </li></ul></ul><ul><li>Have good compelling, examples of local / RIBI / RI projects </li></ul>Impression The 1010 Rotarian Dating Agency Ltd.

27. <ul><li>“ Do you want to come back for a coffee?” </li></ul><ul><ul><li>Is there washing hanging on the drier? </li></ul></ul><ul><ul><li>Dirty dishes in the sink? </li></ul></ul><ul><ul><li>Unwashed smalls in the bedroom? </li></ul></ul><ul><ul><li>Do I have coffee? </li></ul></ul><ul><li>Don’t blow it now! </li></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The Crunch <ul><li>“ Come along to Rotary with me” </li></ul><ul><li>Is your club </li></ul><ul><ul><li>Welcoming? </li></ul></ul><ul><ul><li>Attractive? </li></ul></ul><ul><li>Does the “F” word prevail? </li></ul><ul><ul><li>Exude FUN and positivity </li></ul></ul><ul><ul><li>Does it have a pulse </li></ul></ul><ul><li>Don’t blow it now! </li></ul>The Crunch Poor Preparation – Promotes Poor Performance The 1010 Rotarian Dating Agency Ltd.

28. <ul><li>If this is not going to be a one-night stand... </li></ul><ul><ul><li>Cherish them </li></ul></ul><ul><ul><li>Fete them </li></ul></ul><ul><ul><li>Make them feel wanted </li></ul></ul><ul><ul><li>Make them feel attractive </li></ul></ul><ul><li>Let them know that you want to invest in a long term relationship. </li></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 Happy Ever After <ul><li>If it’s not going to be a one-night stand, the new member needs to </li></ul><ul><ul><li>Feel wanted, feel special </li></ul></ul><ul><ul><li>Cherish them </li></ul></ul><ul><ul><li>Fete them </li></ul></ul><ul><ul><li>Make them feel wanted and attractive </li></ul></ul><ul><li>Let them know that you want to invest in a long term relationship </li></ul><ul><li>Sound familiar? </li></ul>Happy Ever After It’s not rocket science The 1010 Rotarian Dating Agency Ltd.

32. <ul><li>Five for One Plan </li></ul><ul><ul><li>Divide club members into groups of 5 </li></ul></ul><ul><ul><li>Each Team </li></ul></ul><ul><ul><ul><li>Is assigned responsibility to identify and recruit at least one potential member for a particular month </li></ul></ul></ul><ul><ul><ul><li>Is asked to identify several prospective members and then to recruit at least one of them for induction during the committee’s assigned month. </li></ul></ul></ul><ul><ul><ul><li>Is encouraged to complete every step of the new member process </li></ul></ul></ul><ul><ul><ul><ul><li>Initial discussion </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Invite to a meeting </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Induct and encourage to become an active member </li></ul></ul></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The 1010 Rotarian Dating Agency Ltd.

33. <ul><li>Where do we look for new members? </li></ul><ul><ul><li>Create a database of program alumni (former participants in Rotaract, Interact, Rotary Youth Exchange, Group Study Exchange, and other RI and Foundation programs) – actively recruit from this group! </li></ul></ul><ul><ul><li>Hold a lunch for community leaders, ask each member (or Five for One team) to invite a specific number of leaders </li></ul></ul><ul><ul><li>Scan local business journals and newspapers for the names of influential businesspeople and community leaders, and invite them to a meeting. </li></ul></ul><ul><ul><li>Invite prospective members to participate in a club activity or project to demonstrate the meaningful work your club does </li></ul></ul><ul><ul><li>Send a welcome letter to the owners of new businesses in your community. </li></ul></ul><ul><ul><li>Place a promotional ad or insert in your local chamber of commerce directory. </li></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010

34. <ul><li>Invite more women and younger professionals </li></ul><ul><ul><li>Only 15% of Rotarians worldwide are women </li></ul></ul><ul><ul><li>Only 34% of members worldwide are under the age of 50 </li></ul></ul><ul><ul><li>However, younger professional men and women have hectic schedules, family obligations, or financial limitations, consider offering incentives: </li></ul></ul><ul><ul><ul><li>Waive or reduce fees for a period of time </li></ul></ul></ul><ul><ul><ul><li>Reduce club meal expenses </li></ul></ul></ul><ul><ul><ul><li>Invite a small group of younger individuals to join at the same time </li></ul></ul></ul><ul><ul><ul><li>Assign a veteran Rotarian to mentor new, younger Rotarians and make them feel welcome. </li></ul></ul></ul><ul><ul><ul><li>Create club fellowship and networking activities that are convenient for younger professionals. </li></ul></ul></ul>RECRUITMENT 19/05/10 Membership Services - District Assembly 2010 The 1010 Rotarian Dating Agency Ltd.

36. <ul><li>Retaining good members is as critical to long-term growth and success as the induction of new members. </li></ul><ul><ul><li>It’s important to look at how many members are leaving your club each year, and not just your net gain or loss. </li></ul></ul>RETENTION 19/05/10 Membership Services - District Assembly 2010

37. <ul><li>Carry out a meaningful induction ceremony </li></ul><ul><ul><li>Invite spouses, partners, and family members to the ceremony. </li></ul></ul><ul><ul><li>Decorate the location of your induction ceremony appropriately with your club banner and other Rotary items . </li></ul></ul><ul><ul><li>Look at conducting the ceremony in a special location other than the club’s regular meeting place to add to the formality of the occasion. </li></ul></ul><ul><li>Involve New Members in Meaningful Service Projects </li></ul><ul><ul><li>Giving new members an active role in your club makes them realise an immediate connection. </li></ul></ul><ul><ul><li>Rotarians want to work on relevant projects. Without such opportunity, they will quickly lose interest in your club. </li></ul></ul>RETENTION 19/05/10 Membership Services - District Assembly 2010

38. <ul><li>Inform and Orientate Your New Members </li></ul><ul><ul><li>Develop a formal orientation program to ensure that new members are not lost due to lack of knowledge. </li></ul></ul><ul><li>Use New Member Information Kits </li></ul><ul><ul><li>The New Member Information Kit contains publications to help educate new members during their orientation. Order a supply of these kits from RIBI to distribute to new members, or create your own new member kit. </li></ul></ul><ul><li>Communicating Electronically </li></ul><ul><ul><li>Use your club’s Web site, newsletter, and e-mail to regularly inform new, current, and prospective members of what is happening in your club. </li></ul></ul>RETENTION 19/05/10 Membership Services - District Assembly 2010

39. <ul><li>Educate and Nurture Existing Members </li></ul><ul><ul><li>Research has shown that continuing education helps increase a club’s overall retention rate. </li></ul></ul><ul><ul><li>Throughout Rotary Year consider meetings set aside to discuss: </li></ul></ul><ul><ul><ul><li>Participation in multi-district meetings </li></ul></ul></ul><ul><ul><ul><li>Information regarding Rotary projects, projects and activities </li></ul></ul></ul><ul><ul><ul><li>Goals and initiatives of the Club and District </li></ul></ul></ul><ul><ul><ul><li>Proposing new members </li></ul></ul></ul>RETENTION 19/05/10 Membership Services - District Assembly 2010

40. <ul><li>Don’t Forget to Focus on Member Satisfaction </li></ul><ul><ul><li>Create a programme that makes every existing members feel they are valuable members of an effective team. </li></ul></ul><ul><ul><li>Carry out regular surveys to check the effectiveness of: </li></ul></ul><ul><ul><ul><li>Programme </li></ul></ul></ul><ul><ul><ul><li>Club Meetings </li></ul></ul></ul><ul><ul><ul><li>Costs </li></ul></ul></ul><ul><ul><ul><li>Etc. </li></ul></ul></ul>RETENTION 19/05/10 Membership Services - District Assembly 2010

42. <ul><li>Your club may not be the best fit for every prospective Rotarian in your community. Varying work and travel schedules, family commitments, and areas of interest create the need for options for individuals interested in becoming Rotarians. </li></ul>EXTENSION 19/05/10 Membership Services - District Assembly 2010

44. PRESIDENTIAL CITATION <ul><li>CLUB SERVICE </li></ul><ul><ul><li>Net gain of at least one member (5) </li></ul></ul><ul><ul><li>Have a valid membership recruitment plan (5) </li></ul></ul><ul><ul><li>Have an effective membership retention plan (5) </li></ul></ul><ul><ul><li>Have an established three-year plan (10) </li></ul></ul><ul><ul><li>Sponsor a new Rotary Club (5) </li></ul></ul><ul><ul><li>Good fellowship and stimulating programme (5) </li></ul></ul><ul><ul><li>Weekly newsletter (5) </li></ul></ul><ul><ul><li>Club Web site(5) </li></ul></ul><ul><ul><li>Provide financial assistance to enable president-elect to attend PETS or international convention (5) </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

45. AGENDA <ul><li>Introductions </li></ul><ul><li>District Membership Services Remit </li></ul><ul><li>Membership Trends </li></ul><ul><li>Goals for 2010-2011 </li></ul><ul><li>Recruitment </li></ul><ul><li>Retention </li></ul><ul><li>Extension </li></ul><ul><li>Presidential Citation </li></ul><ul><li>Protection / Health & Safety / Gavel / Attendance / Supplies / Sports </li></ul><ul><li>Resources </li></ul><ul><li>Q & A </li></ul>19/05/10 Membership Services - District Assembly 2010 Workshop

47. PROTECTION 19/05/10 Membership Services - District Assembly 2010 PROTECTION CHILDREN VULNERABLE ADULTS

48. PROTECTION <ul><li>CHILDREN: CONTEXT </li></ul><ul><ul><li>11 million children </li></ul></ul><ul><ul><li>3 to 4 million children are vulnerable </li></ul></ul><ul><ul><li>300,000 to 400,oo are in need </li></ul></ul><ul><ul><li>26,000 on child protection register </li></ul></ul><ul><ul><li>50 to 100 die from abuse or neglect </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

49. PROTECTION <ul><li>ACTION FOR ELDER ABUSE </li></ul><ul><ul><li>Elder abuse exists, and it may have a profound effect on the quality of life for older people. </li></ul></ul><ul><ul><li>Both the rights and autonomy of older people, and their need to be protected from abuse, are recognised. </li></ul></ul><ul><ul><li>The responses of all statutory, voluntary and commercial agencies should be collaborative and appropriate. </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

50. PROTECTION 19/05/10 Membership Services - District Assembly 2010 ROTARIANS AND HELPERS Everyone has the right to have fun, feel secure and protected when participating in a Rotary event.

51. PROTECTION <ul><li>PROTECTION </li></ul><ul><ul><li>Policy </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Planning </li></ul></ul><ul><ul><li>Professional approach </li></ul></ul><ul><ul><li>Dealing with allegations </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

52. PROTECTION <ul><li>POLICY </li></ul><ul><ul><li>A4 statement </li></ul></ul><ul><ul><li>Explanations </li></ul></ul><ul><ul><li>RIBI </li></ul></ul><ul><ul><li>District </li></ul></ul><ul><ul><li>Club </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

53. PROTECTION <ul><li>TRAINING </li></ul><ul><ul><li>District protection officers </li></ul></ul><ul><ul><li>Club protection officers </li></ul></ul><ul><ul><li>Rotarians </li></ul></ul><ul><ul><li>Volunteers </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

54. PROTECTION <ul><li>PLANNING </li></ul><ul><li>Plan out </li></ul><ul><li>the problems </li></ul>19/05/10 Membership Services - District Assembly 2010

55. PROTECTION <ul><li>PROFESSIONAL APPROACH </li></ul><ul><ul><li>Define roles </li></ul></ul><ul><ul><li>Select people carefully </li></ul></ul><ul><ul><li>(Criminal record checks) </li></ul></ul><ul><ul><li>Give training and support </li></ul></ul><ul><ul><li>Induct </li></ul></ul><ul><ul><li>Check </li></ul></ul><ul><ul><li>Review </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

56. PROTECTION <ul><li>CHECKS: KEY FEATURES </li></ul><ul><ul><li>Clear need for the check </li></ul></ul><ul><ul><li>Secure process </li></ul></ul><ul><ul><li>Confidentiality is assured </li></ul></ul><ul><ul><li>Proper use of the information gained </li></ul></ul><ul><ul><li>Careful and timely disposal </li></ul></ul><ul><ul><li>Need to know </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

57. PROTECTION <ul><li>DEALING WITH ALLEGATIONS </li></ul><ul><ul><li>Club protection officer (CPO) </li></ul></ul><ul><ul><li>Nominated person for every activity </li></ul></ul><ul><ul><li>Known lines of reporting </li></ul></ul><ul><ul><li>All know what to do </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

58. PROTECTION <ul><li>DEALING WITH ALLEGATIONS </li></ul><ul><ul><li>Support from other CPOs and District PO </li></ul></ul><ul><ul><li>Essential to know and liaise with local systems: Police, Social Services </li></ul></ul><ul><ul><li>Essential to record and to share </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

59. PROTECTION <ul><li>YOUTH EXCHANGE </li></ul><ul><ul><li>IT IS ESSENTIAL </li></ul></ul><ul><ul><li>for a District to be registered with RI, through RIBI to take part in any kind of International youth exchange </li></ul></ul><ul><ul><li>for all procedures to be in place: </li></ul></ul><ul><ul><ul><li>Accommodations checks </li></ul></ul></ul><ul><ul><ul><li>Family member checks </li></ul></ul></ul><ul><ul><ul><li>Counsellor for every student </li></ul></ul></ul>19/05/10 Membership Services - District Assembly 2010

60. PROTECTION 19/05/10 Membership Services - District Assembly 2010 CONSULT THE POLICY DOCUMENT

61. PROTECTION 19/05/10 Membership Services - District Assembly 2010 ROTARIANS AND HELPERS VULNERABLE ADULTS CHILDREN

62. PROTECTION 19/05/10 Membership Services - District Assembly 2010 Everyone has the right to have fun, feel secure and protected when participating in a Rotary event.

63. PROTECTION 19/05/10 Membership Services - District Assembly 2010 By protecting others we protect ourselves.

65. HEALTH & SAFETY <ul><li>District 1010 Health & Safety </li></ul><ul><li>Martin Forster </li></ul><ul><li>District H&S Officer 2010-11 </li></ul>19/05/10 Membership Services - District Assembly 2010

66. HEALTH & SAFETY <ul><li>Responsibilities </li></ul><ul><ul><li>Keep Clubs informed of their H&S responsibilities </li></ul></ul><ul><ul><li>Be the District H&S Link with Clubs </li></ul></ul><ul><ul><li>Provide H&S advice to Clubs </li></ul></ul><ul><ul><li>Keep District informed of H&S issues, performance </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

67. HEALTH & SAFETY <ul><li>Duties & Tasks </li></ul><ul><ul><li>Provide H&S training at District events, on request </li></ul></ul><ul><ul><li>Respond to Club H&S queries and needs at District & Area (Zone) events </li></ul></ul><ul><ul><li>Provide Club H&S training and updates at Area (Zone) events (majoring on Risk Assessment) </li></ul></ul><ul><ul><li>Promote Clubs’ use of RIBI and other Rotary H&S info </li></ul></ul><ul><ul><li>Keep both District and Clubs abreast of relevant legislation changes </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

68. HEALTH & SAFETY <ul><li>Planned Activities </li></ul><ul><ul><li>Assess Club needs (today!) </li></ul></ul><ul><ul><li>Respond by e.g. offering Area H&S training updates </li></ul></ul>19/05/10 Membership Services - District Assembly 2010

71. RESOURCES 19/05/10 Membership Services - District Assembly 2010

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